What are the responsibilities and job description for the Administrative Aide position at Tulare County, CA?

This recruitment will establish an employment list to fill current and any future vacancies for those County departments that have this position. The anticipated life of the employment list is six months. If interested in employment for this position for current or future vacancies, please submit an online application for consideration.

Current vacancy is with the Tulare County Agricultural Commissioner/Sealer office located in Visalia.

Typical Duties

Collect and compile data and prepare written analysis of findings; conduct research, analyze information, and formulate recommendations in a variety of report formats; collect orders and compile listings; develop forms and tracking mechanisms; develop and implement various record keeping systems; maintain data files; prepare memos, letters, and narrative and statistical reports; may assist in processing administrative reports; write, maintain and distribute reports; prepare meeting agendas and take minutes; read, interpret, and apply legislations, rules, and regulations as they pertain to agency and departmental practice; assist in developing and monitoring departmental and agency documents; monitor programs and contracts for compliance and modification; interpret policies, procedures, and State and Federal regulations; assist in maintaining and processing personnel transactions and records; maintain department and agency position control; assist and work closely with personnel services officers in benefit and compensation matters, and the coordination of the new hire process; interpret County human resources regulations; assist in projecting training budget and needs; may work with and indirectly supervise staff, volunteers, and inmate workers; place purchase orders with vendors; give presentations before staff and groups; serve on a variety of committees; prepare pay estimates, review accounts, analyze invoices, and assist in preparing and monitoring budgets; build, operate and maintain automated systems and information.

Minimum Qualifications

Education:

Equivalent to completion of two years of college with major coursework in public or business administration or closely related field.

Experience:

One (1) year of experience providing responsible administrative support.

Knowledge of:

Basic math.; personal computers, automated systems and equipment, and software programs including word processing, spreadsheet and database applications.

Skill/Ability to:

Work and communicate effectively with people of various education and socioeconomic backgrounds by respecting beliefs, interpersonal styles and behaviors of both clients and co-workers; operate contemporary office equipment inclusive of computer, keyboard, and all applicable electronic equipment; read, interpret and apply legislation, rules, regulations, technical information and other complex documents; conduct research, collect, organize and analyze information, draw valid conclusions and formulate recommendations; plan, prepare and effectively present material to groups; write clear, concise reports, letters, questionnaires and grants; develop and maintain effective recordkeeping systems; communicate effectively with people of various educational and socioeconomic backgrounds; proofread written material; organize work and set priorities to meet established deadlines; perform multi-tasks in a fast paced, fluid environment; utilize word processing, spreadsheet and database programs; data entry functions; remain flexible and tolerant to changes in workload and assignments; use patience, tact, and courtesy when dealing with others.

License or Certificate:

Possession of, or ability to obtain, an appropriate, valid California driver's license.

DESIRABLE EMPLOYMENT STANDARDS
Knowledge of:

Statistical methods; training techniques sufficient to assist in developing and conducting training programs; community resources available to assist in program planning.

Skill/Ability to:

Coordinate various meetings and special events; monitor the implementation of new policies and procedures; monitor contract compliance; develop improved reporting systems.

Additional Information

Conditions of Employment

Candidates selected will be required to pass a pre-employment drug and alcohol screening. Additionally, a background investigation may also be conducted, which may include a re-investigation every 10 years for some positions. An Employment Eligibility Verification using E-Verify may be required on the first day of employment for some positions. Some job classes may also require a physical exam.

College Cost Reduction Access Act
This may be a qualifying position for student loan forgiveness through the College Cost Reduction and Access Act (CCRAA). Only student loan payments made after October 1, 2007 and in a qualified repayment plan are eligible. For more information you are encouraged to speak with your student loan servicer or visit: https://studentaid.gov/manage-loans/forgiveness-cancellation/public-service.

EQUAL OPPORTUNITY EMPLOYER

Bargaining Unit 7

The information listed is a general summary of benefits. These provisions do not constitute an expressed or implied contract and are subject to change.

Benefit Amount: An annual benefit amount is provided and may be applied towards health insurance premiums (medical, dental, vision and life). This benefit is pro-rated and paid on a pay period basis (24 pay periods).

Health Insurance: A choice of PPO and HMO medical plans which include PPO and HMO dental plans and include dental and vision coverage. Dependent coverage is available. Providers include Anthem Blue Cross, Kaiser Permanente, Delta Dental, and Vision Services Plan (VSP).

Retirement: The retirement plan is a defined benefit plan administered pursuant to the 1937 Act County Employees Retirement Act and integrated with Social Security. In addition to ordinary retirement benefits, the plan provides disability and death benefits. Retirement contributions are made by both the County and the employee. The County has reciprocity with the State of California, contracting PERS agencies, and all County 1937 Act Retirement Systems.

Paid Holiday Leave: 12 set days and 1 personal holiday.

Vacation Accrual:
2 weeks per year (0-3 years of service)
3 weeks per year (3-7 years of service)
4 weeks per year (7-11 years of service)
5 weeks per year (11 years of service)
Limit of 300 hours.

FLSA exempt employees accrue an additional 5 days of vacation per year.

Sick Leave Accrual: 12 days per year with unlimited accumulation, 60 hours of which may be used toward family sick leave.

Group Term Life Insurance and AD&D: $10,000; Provided by Standard Insurance Company.

Disability Insurance: Employees are covered by State Disability Insurance. The premium is paid by the employee.

Deferred Compensation: A voluntary deferred compensation plan is available.

To view more detailed descriptions of Tulare County's benefits, please view the Benefits section of our Web site at https://tularecounty.ca.gov/hrd/benefits-wellness/health-plans-active-employees/

The Provisions Of This Bulletin Do Not Constitute An Expressed Or Implied Contract And Are Subject To Change.

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Administrative Aide

What are the responsibilities and job description for the Administrative Aide position at Tulare County, CA?

Typical Duties

Minimum Qualifications

Additional Information

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