What are the responsibilities and job description for the Payroll Clerk II position at Tulare County, CA?

This recruitment will establish an employment list to fill current and any future vacancies for those County departments that have this position. The anticipated life of the employment list is six months. If interested in employment for this position for current or future vacancies, please submit an online application for consideration.

Current vacancy is with the Sheriff’s department located in Visalia.

Typical Duties

Review and ensure accuracy of a variety of financial records and reports; calculate payroll and maintain withholding and contribution records; review time sheets for completeness and conformity to policy and procedures from MOUs and County Personnel Rules; compile and maintain lists and/or records on a variety of payroll specialty issues; calculate pay adjustments due to corrected time sheets and/or processing corrections; research, resolve and correct discrepancies on benefit balances; prepare data entry documents and correction forms for Auditor’s office; analyze and reconcile financial records; operate personal computers and software applications, including spreadsheets, word-processing and database systems; assist staff with procedural issues relating to payroll; provide training presentations to staff on procedural issues; review and maintain job costing for reported actuals; communicate with workers compensation and State Disability representatives; compile and maintain indexes, lists, files, and records; prepare and type correspondence; perform a variety of general clerical duties in maintaining records and reports; analyze and reconcile financial accounts and records; assist the public and respond to inquiries; prepare and maintain payroll and disbursement records and files; calculate deductions, garnishments, and attachments and prepare payments for a variety of organizations, and balance amounts with payroll; input payroll data into the computer system; coordinate work with other departments and staff in the preparation of payroll; act as a liaison between staff and Auditor’s Payroll Division; may process payment of accounts payable expenditures and receipt of accounts receivable payments; interpret, apply, and explain to others a wide variety of rules, regulations, procedures, and forms; prepare, write, and generate computerized and written reports from the human resources, payroll and time collection information systems and use the information to track periodic employee data used by management and other departmental support staff; essential job duties may be assigned that are not listed above but are relative to this job classification. (Reasonable accommodation will be made when requested and determined by the County to be appropriate under applicable law.)

Minimum Qualifications

Minimum qualifications are used as a guide for establishing the education, training, experience, special skills and/or license which are required and equivalent to the following.

Education: Equivalent to completion of the twelfth (12th) grade.

Experience: Two (2) years of full-time experience processing payroll and maintaining personnel records with an organization using automated payroll systems or one (1) year of experience as a Payroll Clerk I for the County of Tulare.

Equivalency for Experience: Completion of an approved full charge bookkeeper program or other office support program from an accredited business/community college or adult school and one (1) year of full-time experience processing payroll and maintaining personnel records with an organization using automated payroll systems.

Knowledge of: Personnel and Payroll terminology; payroll preparation and accounting methods; indexing, filing, and record keeping systems and procedures; numerical and alphabetical filing systems; English usage, spelling, grammar, and punctuation; general clerical office methods and procedures.

Skill/Ability to: Work and communicate effectively with people of various education and socioeconomic backgrounds by respecting beliefs, interpersonal styles and behaviors of both clients and co-workers; operate contemporary office equipment inclusive of computer, keyboard, and all applicable electronic equipment; accurately post figures to various documents and records; proofread and rapidly correct errors in numbers, grammar, and spelling; read and compare information in reports, memos, lists and forms; read, interpret, and apply rules and regulations; effectively operate personal computers and related software programs; understand and follow verbal and written instructions; establish and maintain effective working relationships with County staff and the public; organize work, set priorities, and perform work with accuracy and attention to detail; record information legibly and with technical accuracy; alphabetize, file, and maintain various financial and fiscal records; remain flexible to changes in workloads and stress of meeting deadlines; research and compile information; communicate with people of various educational and socioeconomic backgrounds; set-up and maintain files and indices; interpret and follow employment regulations and personnel/payroll manuals and directives.

Additional Information

Conditions of Employment

Candidates selected will be required to pass a pre-employment drug and alcohol screening. Additionally, a background investigation may also be conducted, which may include a re-investigation every 10 years for some positions. An Employment Eligibility Verification using E-Verify may be required on the first day of employment for some positions. Some job classes may also require a physical exam.

College Cost Reduction Access Act

This may be a qualifying position for student loan forgiveness through the College Cost Reduction and Access Act (CCRAA). Only student loan payments made after October 1, 2007 and in a qualified repayment plan are eligible. For more information you are encouraged to speak with your student loan servicer or visit: https://studentaid.gov/manage-loans/forgiveness-cancellation/public-service

EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER

Bargaining Unit 1

The information listed is a general summary of benefits. These provisions do not constitute an expressed or implied contract and are subject to change.

Benefit Amount: An annual benefit amount is provided and may be applied towards health insurance premiums (medical, dental, vision, and life). This benefit is pro-rated and paid on a pay period basis (24 pay periods).

Health Insurance: A choice of PPO and HMO medical plans which include PPO and HMO dental plans and include dental and vision coverage. Dependent coverage is available. Providers include Anthem Blue Cross, Kaiser Permanente, Delta Dental, and Vision Services Plan (VSP).

Retirement: The retirement plan is a defined benefit plan administered pursuant to the 1937 Act County Employees Retirement Act and integrated with Social Security. In addition to ordinary retirement benefits, the plan provides disability and death benefits. Retirement contributions are made by both the County and the employee. The County has reciprocity with the State of California, contracting PERS agencies, and all County 1937 Act Retirement Systems.

Paid Holiday Leave: 12 set days and 1 personal holiday.

Vacation Accrual:
2 weeks per year (0-3 years of service)
3 weeks per year (3-7 years of service)
4 weeks per year (7-11 years of service)
5 weeks per year (11 years of service)
Limit of 300 hours.

Sick Leave Accrual: 12 days per year with unlimited accumulation, 60 hours of which may be used toward family sick leave.

Group Term Life Insurance and AD&D: $10,000; Provided by Standard Insurance Company.

Disability Insurance: Employees are covered by State Disability Insurance. The premium is paid by the employee.

Deferred Compensation: A voluntary deferred compensation plan is available.

To view more detailed descriptions of Tulare County's benefits, please view the Benefits section of our Web site at https://tularecounty.ca.gov/hrd/benefits-wellness/health-plans-active-employees/

The Provisions Of This Bulletin Do Not Constitute An Expressed Or Implied Contract And Are Subject To Change.

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Payroll Clerk II

What are the responsibilities and job description for the Payroll Clerk II position at Tulare County, CA?

Typical Duties

Minimum Qualifications

Additional Information

What is the career path for a Payroll Clerk II?

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