What are the responsibilities and job description for the Legal Processing Clerk II - Bilingual (Spanish) position at Tulare County Superior Court?
JOB
To perform specialized and general legal office clerical duties, and provide responsible office assistance as assigned for the Superior Court.DISTINGUISHING CHARACTERISITICS: The Court Legal Processing Clerk I work under general supervision and, within a framework of established procedures, is expected to perform a variety of specialized legal office clerical duties. Incumbents may be responsible for other, more specialized, complex and difficult legal office duties. SUPERVISION RECEIVED AND EXERCISED A Court Manager I/II, or other higher-level management position provides supervision.
EXAMPLE OF DUTIES
(Essential duties may vary from position to position within this classification. Reasonable accommodation will be made when requested and determined by the Court to be appropriate under applicable law.) In addition to the duties, necessary employment standards of the Legal Processing Clerk I. 1. File, date, stamp or pull files as a deputized court employee as documents and files are received and requested through the mail or at the counter 2. Use automated equipment, such as a personal computer, to enter and obtain legal filing information 3. Receive legal documents for filing, recording or for judge's signature. 4. Assist with indexing documents filed and enter in register of actions in case management system 5. Collect fees for document filing, civil actions, criminal judgments, traffic fines and other court actions, accurately calculate and provide change for cash payments and provide detailed receipts to document transactions. 6. Review legal documents for completeness; determine conformity with government codes 7. Respond to inquiries and requests for information from attorneys, other departments and the general public, including searching records 8. Set cases on court calendar if required by job function using case management system and other related software as required 9. Receive and sort daily mail to appropriate desk, court, manager, judge or other person or party identified; resend mail incorrectly distributed 10. Return unacceptable documents for proper completion and contact parties involved 11. Prepare abstracts of Judgment and Writs of Execution 12. Prepare, post and mail notices to interested parties and attorneys of court activities, procedural changes, fee increases and other news of note 13. Assist in training employees in processing and reviewing documents 14. Type daily calendar for civil, criminal, juvenile and contested probate matters 15. Issue citations, summonses and subpoenas 16. Receive exhibits from other court clerical staff and maintain in appropriate file 17. Coordinate with higher courts, attorneys and judges in the preparation of transcripts and case files on appeals 18. Serve as a representative of the Court, displaying courtesy, tact, consideration and discretion in all interactions with other members of the Court community and with the public. 19. Provide bilingual language translation and conversational services for non-English speaking people with court business at least forty percent of work time MARGINAL FUNCTIONS 1. Perform related duties as assigned.
SUPPLEMENTAL INFORMATION
Knowledge of: • The more complex legal terminology, documents, and terms used in the Courts. Skill/Ability to: • Identify the need for, and develop and implement, new forms or procedures. • Read and understand computer printouts. • Transcribe from a Dictaphone. • Read, understand, and explain codes, ordinances and laws. • Operate office automation and related equipment, format documents, and perform difficult operations. WORKING CONDITIONS: The demands and work environment characteristics described here are representative of those that must be met or are encountered by an employee while successfully performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Regularly Required: • Sit at a desk and/or in front of a computer video display terminal • Twist and bend neck • Repetitive hand movement while performing computer data entry as well as writing • Traverse within and to various court divisions • Reach below shoulder height Frequently Required: • Grasp, lift and move items weighing up to 10 lbs.•Push and/or pull drawers of desk and/or file cabinets• Tolerate moderate exposure to dust Occasionally Required: • Kneel, crouch and stoop while retrieving materials • Tolerate mild noise level
To perform specialized and general legal office clerical duties, and provide responsible office assistance as assigned for the Superior Court.DISTINGUISHING CHARACTERISITICS: The Court Legal Processing Clerk I work under general supervision and, within a framework of established procedures, is expected to perform a variety of specialized legal office clerical duties. Incumbents may be responsible for other, more specialized, complex and difficult legal office duties. SUPERVISION RECEIVED AND EXERCISED A Court Manager I/II, or other higher-level management position provides supervision.
EXAMPLE OF DUTIES
(Essential duties may vary from position to position within this classification. Reasonable accommodation will be made when requested and determined by the Court to be appropriate under applicable law.) In addition to the duties, necessary employment standards of the Legal Processing Clerk I. 1. File, date, stamp or pull files as a deputized court employee as documents and files are received and requested through the mail or at the counter 2. Use automated equipment, such as a personal computer, to enter and obtain legal filing information 3. Receive legal documents for filing, recording or for judge's signature. 4. Assist with indexing documents filed and enter in register of actions in case management system 5. Collect fees for document filing, civil actions, criminal judgments, traffic fines and other court actions, accurately calculate and provide change for cash payments and provide detailed receipts to document transactions. 6. Review legal documents for completeness; determine conformity with government codes 7. Respond to inquiries and requests for information from attorneys, other departments and the general public, including searching records 8. Set cases on court calendar if required by job function using case management system and other related software as required 9. Receive and sort daily mail to appropriate desk, court, manager, judge or other person or party identified; resend mail incorrectly distributed 10. Return unacceptable documents for proper completion and contact parties involved 11. Prepare abstracts of Judgment and Writs of Execution 12. Prepare, post and mail notices to interested parties and attorneys of court activities, procedural changes, fee increases and other news of note 13. Assist in training employees in processing and reviewing documents 14. Type daily calendar for civil, criminal, juvenile and contested probate matters 15. Issue citations, summonses and subpoenas 16. Receive exhibits from other court clerical staff and maintain in appropriate file 17. Coordinate with higher courts, attorneys and judges in the preparation of transcripts and case files on appeals 18. Serve as a representative of the Court, displaying courtesy, tact, consideration and discretion in all interactions with other members of the Court community and with the public. 19. Provide bilingual language translation and conversational services for non-English speaking people with court business at least forty percent of work time MARGINAL FUNCTIONS 1. Perform related duties as assigned.
SUPPLEMENTAL INFORMATION
Knowledge of: • The more complex legal terminology, documents, and terms used in the Courts. Skill/Ability to: • Identify the need for, and develop and implement, new forms or procedures. • Read and understand computer printouts. • Transcribe from a Dictaphone. • Read, understand, and explain codes, ordinances and laws. • Operate office automation and related equipment, format documents, and perform difficult operations. WORKING CONDITIONS: The demands and work environment characteristics described here are representative of those that must be met or are encountered by an employee while successfully performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Regularly Required: • Sit at a desk and/or in front of a computer video display terminal • Twist and bend neck • Repetitive hand movement while performing computer data entry as well as writing • Traverse within and to various court divisions • Reach below shoulder height Frequently Required: • Grasp, lift and move items weighing up to 10 lbs.•Push and/or pull drawers of desk and/or file cabinets• Tolerate moderate exposure to dust Occasionally Required: • Kneel, crouch and stoop while retrieving materials • Tolerate mild noise level
