Contractor Admin Assistant

Job Summary
We are seeking a detail-oriented and organized Administrative Assistant to join our team. An administrative contractor assistant primarily provides clerical and organizational support to a contracting department, handling tasks like managing contract documents, tracking project timelines, preparing invoices, coordinating with vendors and subcontractors, maintaining filing systems, and assisting with overall contract administration, often within a construction or project management setting; essentially acting as the administrative backbone for the contracting team by ensuring smooth operation and accurate record-keeping.

Responsibilities

• Creating and maintaining contract files, including digital and physical copies.
• Preparing and distributing contract documents like change orders, purchase orders, and service agreements.
• Tracking contract status, deadlines, and milestones.
• Managing contract amendments and revisions.
• Answering phone calls and emails, directing inquiries to appropriate parties.
• Scheduling meetings and appointments with clients, contractors, and internal stakeholders.
• Preparing reports and presentations related to contract performance.
• Maintaining filing systems and databases.
• Data entry and record keeping
• Administrative assistant experience in a construction, engineering, or project management setting
• Experience with contract management systems
• Knowledge of construction industry practices and terminology

Skills

• Bilingual proficiency is a plus, enhancing communication with diverse clientele.
• Strong administrative skills with experience in clerical duties.
• Proficient in office management practices and procedures.
• Excellent data entry skills with a focus on accuracy.
• High level of computer literacy, including familiarity with office software (e.g., Microsoft Office Suite).
• Effective phone etiquette and communication skills.
• Ability to multitask and prioritize effectively in a fast-paced environment.

Join us in this vital role where your contributions will directly impact the efficiency of our operations and the satisfaction of our clients.

Job Type: Full-time

Pay: From $20.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Vision insurance

Schedule:

• 8 hour shift

Ability to Commute:

• West Covina, CA (Required)

Ability to Relocate:

• West Covina, CA: Relocate before starting work (Required)

Work Location: In person

Salary : $20