Executive Assistant

Executive Assistant – Part-time – Borates, California Operations ​​

• Key support role in a diverse and global organization
• Executive assistant and support services

About the role

We are looking for an Executive Assistant to join the Borates team in Boron California. This is a part time position working 16 - 24 hours a week. Role is based at our operation site in Boron with some opportunity to work from home. This role provides executive assistance and support services to the General Manager (GM) and the Chief Operating Officer (COO) as well as other members of the Borates leadership team as needed.

This role is a great opportunity provide comprehensive and confidential support to the Senior Leaders, allowing for a good deal of autonomy and decision-making. This position is responsible for ensuring the day-to-day management of the Coo’s and GM’s day-to-day and quarterly activities.

In this role you will be:

• Providing administrative and support directly to the COO and GM exercising the utmost confidentiality, tact and diplomacy
• Overseeing complex diary management requiring a proactive assessment of priority meetings and appointments and adjusting as appropriate, managing across timezones
• Using business software applications (e.g., word processing, presentation and spreadsheet) to prepare correspondence, reports, presentations, agendas, minutes, etc.
• Managing comprehensive travel and accommodation arrangements, both local and international
• Preparing responses to routine correspondence and inquiries along with planning team meetings, special events and conferences, including any catering, AV, and other requirements
• Managing all relevant costs and expenses generated by the COO and GM
• Manages complex monthly reporting, dashboards, cost analysis, supports and/or leads functional/special projects

What you will bring:

• Demonstrated experience in a similar senior executive or personal assistant role
• Safety Mindset
• The ability to make sound, pragmatic judgements and manage competing priorities
• Ability to work in a highly diverse team and experience building inclusive and trusting partnerships
• Exceptional time management skills and ability to forward plan
• Excellent Microsoft Office suite skills
• Experience using SAP or similar applications for requisitions, purchasing, travel, expenses and scheduling
• Able to manage sensitive information and conversations with complete confidentiality
• Proven ability to manage work and priorities independently and with minimal guidance
• Authorized to work in the US without work visa sponsorship

The following skills and traits will be highly regarded:

• Proven independence, resourcefulness and organizational skills
• Ability to prioritize and handle numerous deadlines
• Good interpersonal skills and ability to work in a team
• Ability to adapt to a fast-paced, changing environment
• Sense of organization and priorities

Where you will be working

The client operates globally providing essential materials to human progress to world markets. Recognized as a pioneer and leader in the industrial minerals industry due to product quality, supply reliability and technical support; we are proud to make modern life work. From our client’s location in Boron, California we supply refined borates which are key ingredients in fiberglass, glass, ceramics, fertilisers, wood preservatives and many other products.

Creating an inclusive and diverse workforce

We are a diverse team of talented, enthusiastic individuals who foster a culture of inclusion. No matter how they may differ, our people share one thing in common. It’s a belief that work is more rewarding when we are accepted and valued for our differences, not judged by them. We all have something to contribute, and it’s this contribution that makes for a great organization and fulfilling career.

Please note that relocation is not available. Local candidates only, please.