What are the responsibilities and job description for the Contract Support Specialist - Contract Services position at Turner & Townsend?
Company Description
From the inception of a project through to completion and beyond, Turner & Townsend help to deliver the outcomes that matter through transformational programs covering the full spectrum of consultancy, project delivery and post-project operations.
With offices located globally, you're never far away from our services. Working from 133 offices in 49 countries, we make the difference to projects across the real estate, infrastructure and natural resources sectors worldwide.
Our team is dynamic, innovative and client-focused, supported by an inclusive and fun company culture. Our clients value our proactive approach, depth of expertise, integrity and the quality we deliver. As a result, our people get to enjoy working on some of the most exciting projects in the world.
Job Description
Turner & Townsend are seeking a Contract Administrator to work directly with project teams to initiate projects, manage vendors, execute contracts, liaise with internal stakeholders to gain approvals, review invoices and manage the financial administration of this complex development program.
Responsibilities:
- Contract Execution – Convert defined scope, deliverables and fee structures into templated contract formats. Review contracts for accuracy and completion, route contracts for approvals and upload to contract repository. Liaise with the in-house legal team regarding contract compliance.
- Contract Tracking - Track all contracts and facilitate business and legal approvals; proactively follow up with approvers during contract life cycle. Ensure contracts are submitted through the correct workflow.
- Purchase Order Management – Generate and manage purchase orders to accompany executed contracts.
- Vendor Enrollment & Management – Assist vendors in establishing their supplier account. Support vendor contacts through the established contract and invoice payment procedures.
- Project Funding – Collaborate with the project team to ensure projects have sufficient funding to execute work.
- Invoice Review - Validate vendor invoices and payments against contract, purchase order and supporting documents to ensure adherence to agreed terms and conditions as well as checking for billing errors such as duplication, math errors, missing backup.
- Invoice Issue Resolution - Assist in resolving issues related to invoices, purchase orders and payments by working closely with vendors and internal Accounts Payable (AP) team.
- Invoice Tracking - Track invoices from submission for review through to payment, ensuring vendors follow invoice submission requirements and AP processes the invoices correctly.
- Invoice Log and Dashboard - Manage the invoice log and dashboard to ensure all invoices are captured, issues categorized, and metrics are accurately calculated.
- Reporting - Assist in compiling monthly reports for Client approval.
- Provide additional financial administration support to project teams and Central Services department as required.
- Ensure that the Project Financial Accounting Process is carried out in accordance with the Project Financial Accounting Procedure and the Project Financial Accounting Plan.
- Support projects through both internal and external audits.
- SOX control responsibilities may be part of this role, which are to be adhered to where applicable.
Qualifications
- Bachelor’s degree in construction management, architecture, engineering or field related to construction.
- A minimum 3-5 years of applicable experience
- Working knowledge and experience of various forms of national and international forms of contracts for the delivery of construction projects.
- Experience of working in a multi-contract environment.
- Experience in the development and procurement of GMP’s/Lump Sum or similar project-financed projects is desirable.
- Supporting contract development and administration experience across a variety of sectors including data centers, retrofits, and/or real estate; client-side.
- Experience in developing and implementing contracting strategies, including, quantification, and allocation.
- Identifying potential risks contract changes may pose to the company.
- Experience in contract development, supporting drafting of bespoke contract schedules and clauses and reviewing contract documents prepared by others.
- Working knowledge of contract pricing mechanisms within the standard forms.
- Managing inputs from other professional team members, including technical, legal, and commercial/financial.
- Ability to liaise with and coordinate multiple stakeholders to develop robust contract documents.
- Strong communication skills
Additional Information
*On-site presence and requirements may change depending on our clients' needs.
Our inspired people share our vision and mission. We provide a great place to work, where each person has the opportunity and voice to affect change.
We want our people to succeed both in work and life. To support this we promote a healthy, productive and flexible working environment that respects work-life balance.
Turner & Townsend is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees and actively encourage applications from all sectors of the community.
Please find out more about us at www.turnerandtownsend.com/
Turner & Townsend does not accept any speculative or unsolicited CV’s that have been sent to our internal recruitment team or hiring managers from agencies outside of our preferred supplier list or that have not followed due process. Any speculative or unsolicited CV’s will be treated as a direct application.
All your information will be kept confidential according to EEO guidelines.
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It is strictly against Turner & Townsend policy for candidates to pay any fee in relation to our recruitment process. No recruitment agency working with Turner & Townsend will ask candidates to pay a fee at any time.
Any unsolicited resumes/CVs submitted through our website or to Turner & Townsend personal e-mail accounts, are considered property of Turner & Townsend and are not subject to payment of agency fees. In order to be an authorised Recruitment Agency/Search Firm for Turner & Townsend, there must be a formal written agreement in place and the agency must be invited, by the Recruitment Team, to submit candidates for review.
