Assistant Accountant

Position Description: Provide financial services to profit centers and may include any specific accounting function.

Essential Duties & Key Responsibilities:

• Universal:
  • Correspond with profit centers regarding deadlines, month end close schedule, and standardized processes.
  • Maintain current knowledge and compliance with internal policy changes.
  • Ensure incoming documentation meets current company policy and procedures.
  • Provide information to auditors in support of internal review.
  • Standardize and continuously improve financial center and financial processes.
  • Provide timely processing of urgent and non-standard requests.
  • Assist with financial system updates and improvements.
  • Other activities, duties, and responsibilities as assigned.
• Accounts Payable:
  • Audit invoices and check requests.
  • Follow up with profit center financial managers and staff for required approvals and back up.
  • Coordinate storage pickups for records retention.
  • Expedite subcontractor payments and address compliance issues with profit center accountants.
  • Forward approved reports to each profit center for review.
  • Address missing items or payment method issues with profit center.
  • Prepare proposals and generate checks as authorized by office accountants.
  • Coordinate external vendor disbursements and associated internal software system clearings.
  • Distribute checks via mail or overnight.
• General Ledger/Accounts Receivable:
  • Enter journal entries.
  • Distribute accounts receivable reports/reconciliations to profit centers/headquarters according to published schedule.
  • Assist with reconciliation process.
  • Maintain documents in established filing system.
• Reconciliations:
  • Log and reconcile bank accounts and track reconciliations performed by profit centers.
  • Log and complete monthly balance sheet reconciliations.
  • Create journal entries to clear reconciliation items ensuring proper approvals are obtained.
  • Request voids and reissues of outstanding checks greater than 180 days.
  • Process and update sales and use tax reports and communicate issues with tax team.
  • Provide detailed inventory listings for profit centers.
• Special Services:
  • Audit and process expense reports in expense reporting system.
  • Perform daily upload of employee data files from expense reporting system to internal software system, creating both payroll and A/P files.
  • Monitor corporate credit card account oversee day-to-day activities and maintain vendor relationship, expense reporting system and purchase card provider.
  • Maintain confidential document records for backup.
  • Assist service desk for business partner maintenance and vendor pre-qualification related issues.
  • Obtain all required documentation for vendor setup process.
  • Verify authenticity of all vendors prior to set up in internal software system, utilizing “Real-Time” FEIN verification capabilities.
  • Perform year-end 1099 reports and verify accuracy of data files prior to IRS remittance.
  • Audit and distribute headquarters accounts payable expenses for processing (including confidential payments, legal, HR, insurance, pension).
  • Report Company fixed assets schedule and maintain a detailed inventory for each profit center.
  • Perform check research and issue stop payments and check voids.