Operations Coordinator

Company Overview:
We are an industry-leading asphalt milling company known for our commitment to quality and efficient service. Our team values accuracy, reliability, and collaboration, and we’re looking for an Operations Coordinator to help ensure smooth day-to-day processes.

Role Summary:
As the Operations Coordinator, you’ll oversee the management and accuracy of field logs and track forms, ensuring that all project details are up-to-date and complete. This includes verifying labor hours, job details, equipment usage, and applying the correct pay items. Additionally, you’ll prepare billing summaries, coordinate with various departments, and provide support to the entire operations team. This role requires attention to detail, a proactive approach to communication, and the flexibility to support multiple functions within the operations team.

Key Responsibilities:

• Field Documentation Management: Review, correct, update, and manage all field logs and track forms submitted by field employees. Verify details such as labor hours, job assignments, equipment usage, and pay items for each shift to ensure accuracy.
• Billing Summary Preparation: Track project completion and prepare billing summaries to be sent to the Accounts Receivable department for timely invoicing.
• Team Coordination: Work closely with the Scheduling Manager to ensure shifts are accurately recorded, and coordinate with the Estimator if any change orders are necessary to properly bill jobs.
• Field Employee Communication: Follow up with field employees who have not submitted paperwork on time to collect all necessary information and keep records up-to-date.
• Inter-division Hour Tracking: Monitor and track hours worked by employees for different divisions, ensuring costs are accurately allocated to the correct division.
• Payroll Verification: Verify employee hours and project details with the HR Manager to assist in payroll preparation.
• Adaptable Support Role: As you become familiar with core responsibilities, you may assist the Estimator with customer follow-ups on quotes, managing incidents, or support the Scheduling Manager with additional tasks as needed.
• Operations Support: Serve as a resource for the entire operations staff, contributing to accurate documentation, reporting, and process improvements.

Qualifications:

• Strong organizational and analytical skills with excellent attention to detail.
• Experience in construction, asphalt, or similar industries is a plus.
• Ability to work independently, handle multiple tasks, and communicate effectively with both field and office staff.
• Strong problem-solving skills, particularly with identifying and rectifying discrepancies in documentation.
• Proficiency in Microsoft Office Suite; experience with B2W Ops or scheduling software is an advantage.
• Quick learner with the ability to adapt and support additional roles over time.

Job Type: Full-time

Benefits:

• 401(k) matching
• Health savings account
• Life insurance

Schedule:

• 8 hour shift

Ability to Commute:

• Largo, FL 33771 (Required)

Work Location: In person