Accounts Payable Specialist I

Description

SUMMARY:

This position is responsible for overall accuracy, review, and processing of accounts payable transactions. In addition, we strive to deliver our Five Star Experience to Guests and fellow Team Members. This includes being committed to our Service Promise: We are the Twenty-Nine Palms Band of Mission Indians Team, where your experience is our top priority. Every person and detail matters.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

The requirements listed below are representative of the knowledge, skill, and/or ability required to perform this job successfully. Upon request, reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Provide outstanding customer service to guests and all other employees by exceeding our mission statement.
• Deliver our Five Star Experience to Guests and all Team Members by embodying our Mission Statement and Service Promise while adhering to department service standards. This entails consistency performing our service expectations of: Welcoming, Proactive, Seamless, Personalized and Valued.
• Ability to accurately process 200-300 invoices per week.
• Work directly with purchasing department, ensuring proper handling of purchase orders through the purchasing and accounting system interface. 
• Review all invoices and check requests received for accuracy, appropriate level of approval and adherence to established guidelines.
• Code, and or verify coding on invoices and check requests ensuring proper placement of expenses in the General Ledger. 
• Audit and verify employee expense reports for accuracy and adherence to company policies.
• Reconcile vendor statements on a monthly basis, at a minimum.
• Answer all vendor inquiries in a timely manner to maintain strong vendor relationships.
• Review vendor aging and cash requirements report, on a regular basis to ensure proper aging of invoices and timeliness of payments.  
• Process all check runs in a timely manner. 
• Ability to process and handle rush items in a professional manner.
• Maintain accounts payable vendor master files, keeping them accurate, and up to date to include, current W-9 forms for all vendors and accurate tax information in the system.
• Maintain current status with Gaming Commission regarding all vendor licensing requirements. 
• Prepare analysis of accounts to determine month-end closing expense accruals as needed. 
• Prepare various monthly expense schedules and month-end close reports as required.
• Prepare annual 1099 filing, ensuring accuracy of forms and electronic file submitted in accordance with current IRS requirements.   
• Ensure compliance with all Minimum Internal Control Standards (MICS) as well as all Tribal Internal Control Standards (TICS).
• Present a positive image of the Tribal organization to its guests and vendors and to assist them as required.
• Must follow all safety policies and procedures and attend all scheduled safety meetings and training as a condition of employment.
• Perform any other duties that may be assigned from time to time.

SUPERVISORY RESPONSIBILITIES:

This job does not require supervisory duties.

Qualifications

EDUCATION AND EXPERIENCE (MUST BE DOCUMENTED):

• Must have a high school diploma or equivalent.
• One (1) year accounting certificate, from college or technical school preferred.
• Minimum two (2) years, work experience in Accounts Payable, or related accounting education highly preferred.   
• Prior Casino or Hospitality experience preferred; experience with Infinium and MMS Accounting Software.

CERTIFICATION, LICENSES AND ANY ADDITIONAL REQUIREMENTS:

• Must pass periodic random drug screens. 
• Must be able to pass background suitability investigation.
• Must obtain a Tribal Gaming License.
• Must obtain all other applicable certifications and licenses.
• Must provide proof of eligibility to work in the United States within 72 hours of employment.

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Upon request, reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this Job, the employee is regularly required to talk and hear. The employee is frequently required to stand; walk and sit. The employee is occasionally required to use upper extremities, including but not limited to, hands and fingers to handle, or feel; reach with hands and arms. They may be occasionally required to climb or balance, stoop, bend, push, pull, twist, kneel, crouch, or crawl. The employee must occasionally lift up to 25 pounds and/or push, pull up to 50 pounds. The employee is occasionally required use repetitive movements to complete tasks. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus. Employee may be occasionally required to work in low light conditions, and may be exposed to loud noise for extended periods. 

WORK ENVIRONMENT: 

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

• Multiple locations.
• Some enterprises are open 24 hours per day, 7 days per week; therefore, you must be flexible to work any and all hours.
• Must be available for emergency calls 24/7.
• Must be available to work weekend and holidays.
• Some enterprises are gaming facilities.
• Some enterprises are not a smoke-free environment.
• Surveillance cameras and audio equipment monitor the premises recording activity throughout most of the facilities on 24 hours per day, 7 days per week basis.

INDIAN PREFERENCE ACT:

The Twenty-Nine Palms Band of Mission Indians has a resolution on file with Human Resources to ensure that Indian Preference will be adhered to in the following order in accordance with IPA:

                                         1.  Tribal Members

                                         2.  Other Native Americans

                                         3.  All other ethnic groups