What are the responsibilities and job description for the Executive Assistant: TWG Central Office position at TWG Development, Construction, Property Management?
Description
Job Title: Executive Assistant
Reports To: Chief Executive Officer
Office Location: Indianapolis, IN
Who is TWG?
Founded in 2007 and headquartered in Indianapolis, IN TWG is a fully integrated real estate development company specializing in commercial, market rate, affordable and senior housing developments across the country. TWG is made up of three divisions: Development, Construction, and Property Management. We manage more than 10,000 units in 18 states. TWG is built around one core philosophy: Together, We Grow.
Why you will be PROUD to Join TWG?
You will be joining a team dedicated to achieving our core mission of providing quality housing for all. We are seeking talented Executive Assistant Professionals who are interested in growing their career and helping us drive our mission forward. In return, we offer competitive salaries, career advancement opportunities and a complete benefits package.
We can’t grow without you!
Our team members are our greatest strength. We invest in our employees, so you have an opportunity to grow your career with us. If you are tenacious, honest, forward thinking, and believe we are strongest when we work together then TWG is the place for you!
ESSENTIAL DUTIES & RESPONSIBILITIES:
• Provide administrative support to C-suite as needed.
• Assist Receptionist/Office Manager as needed.
• Coordinate staff meetings and appointments for C-suite, arrange catering when necessary.
• Coordinate travel arrangements as requested by C-suite, including flights, cars, and hotels.
• Coordinate event management and planning for C-suite.
• Coordinate work with other TWG staff as needed; play a key role in the coordination of staff efforts both within and outside the department.
• Handle printing, faxing, mail/overnight packages, copying, filing, and email/messages.
• Sort and triage mail; maintain e-mail and other address directories.
• Schedule departmental meetings; assist in the preparation and distribution of meeting agendas and materials.
• Transcribe source material, prepare documents, reports, tables and charts; distribute as appropriate.
• Prepare, reconcile, and submit expense reports.
Requirements
• High School Diploma and 5 years relevant work experience
• Professional communication skills, verbal and written
• Skilled at multi-tasking while maintaining exceptional organization and attention to detail
• Ability to work in a fast-paced environment
• Highly proficient in Microsoft Office Suite including Word, Excel, Outlook, PowerPoint
Disclaimer: TWG participates in the federal government’s E-Verify program, which confirms employment authorization of all newly hired employees and most existing employees through an electronic database maintained by the Social Security Administration and Department of Homeland Security. For new hires, the E-Verify process is completed in conjunction with the Form I-9 Employment Eligibility Verification on or before the first day of work. E-Verify is not used as a tool to pre-screen candidates. For up-to-date information on E-Verify, go to www.uscis.gov and click on 'E-Verify' located near the bottom of the page.
