Human Resources Coordinator

Qualifications

21 years of age.

High School diploma or GED required; Associate degree in Human Resources or Business preferred.

Two years’ experience as a Human Resources Generalist required, preferably in a non-profit or public sector environment.

Experience with recruitment and selection of hourly and salaried staff desired.

Must have general knowledge of employment laws and practices.

Must possess excellent computer skills in a Microsoft Windows/Office (including Excel) and Adobe environment. Must have demonstrated skills in database management and record keeping.

Must have demonstrated skills in effective oral and written communications.

Must possess excellent interpersonal skills.

Must have demonstrated experience in practicing a high level of confidentiality.

Must possess excellent organizational skills.

II. Organizational Relationships and General Description

Reports to Director of Administration and Human Resources

Serves as back-up to Payroll/Benefits Coordinator

Interacts with all staff

III. Description of Key Responsibilities

1. Manages recruitment and selection process for exempt and nonexempt employees and interns using standard recruiting and hiring practices and procedures.

Ø Ensures Personnel Requisitions are received for each vacant position. Reviews PR for accuracy and completeness.

Ø Prepares internal and external job postings/advertisements for recruiting agency wide. Keeps job postings on TCYFS website current.

Ø Reviews applications and resumes for job candidates.

Ø Ensures employee selection process is performed in a timely manner and in accordance with legal requirements.

Ø Schedules pre-hire physical and drug screens.

Ø Completes new hire reporting to GA and AL New Hire system and employee information from Form I-9 to E-Verify system within prescribed timeframe.

Ø Requests, verifies and documents results of pre- and post-hire background checks (MVR, DHS/DJJ fingerprints, OPM safety checks) within prescribed timeframe; Uploads OPM safety checks into GA Score at hire; monitors and updates safety checks before the annual expiration date per RBWO Minimum Standards.

2. Coordinates employee annual Performance Appraisal agency wide.

Ø Sends PAI’s to evaluating supervisors one month in advance of upcoming employee anniversary/appraisal date.

Ø Ensures PAI’s are completed with all signatures in a timely manner.

Ø Maintains current database for PAI’s agency wide.

Ø Maintains current database for Job Descriptions agency wide.

3. Processes new and existing employee’s paperwork.

Ø Completes new employee processing checklist on first day of employment. Signs up new employees for benefits as part of initial orientation.

Ø Ensures new employee HR files are completed within one week, including a shadow file for GICH employees.

Ø Ensures all necessary paperwork is submitted to Payroll within one week of hire.

Ø Enters Employee Status Form changes in Abila/MIP HR Management and ADP/Microix time keeping databases.

4. Serves as certified user of DDS Bulk MVR online system.

Ø Ensures DDS-18, Request for Motor vehicle Report is completed accurately and entered into the DDS Bulk MVR online system in a timely manner.

Ø Maintains a Bulk MVR log, recording all MVR’s requested with pertinent information per the DDS Bulk MVR Security Affirmation.

5. Maintains Personnel Records agency wide.

Ø Maintains agency personnel records according to COA, RCC, OPM and DJJ standards and Twin Cedars’ Human Resources procedures. Performs Internal Quarterly Audit on 10% of HR employee files. Reports findings to Director of HR and submits audit reports to PQI Director.

Ø Maintains employee medical files according to HIPAA standards.

6. Assists with development of the Human Resources department,

Ø Assists with the development and administration of programs, procedures and guidelines to help align the agency’s workforce with its’ Strategic Plan.

Ø Participates in developing department PQI goals and objectives.

Ø Participates in staff meetings and attends other meetings and seminars.

7. Assists Director of Administration and Human Resources with Employee Relations activities/HR Management issues.

Ø Acts as resource to staff in regards to HR issues and advises them according to Human Resources Policies and Procedures.

Ø Assists with employee communication and feedback through such avenues as company meetings, suggestion programs, employee satisfaction surveys, newsletters, employee focus groups and Intranet use.

Ø Coordinates employee relations activities in a timely and efficient manner.

8. Provides back-up to Payroll/Benefits Coordinator.

Ø Ensures that time is entered correctly.

Ø Enters hours/salary information.

Ø Generates payroll reports.

Ø Distributes completed payroll signature sheets to supervisors.

Ø Signs up all new full time employees for applicable benefits.

Ø Assists with annual Open Enrollment meetings

9. Prepares HR reports as needed.

Ø Prepares weekly Staff Vacancy report for Executive Director, Director of HR and Program Directors weekly.

Ø Prepares monthly New Hire and Termination reports for Training Coordinator and Director of HR.

10. Assists with routine administrative duties.

Work Location:

• LaGrange, GA

Work Remotely

• No

Job Type: Full-time

Pay: From $35,568.00 per year

Benefits:

• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Referral program
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Education:

• Bachelor's (Required)

Experience:

• HR Generalist/Recruiter: 2 years (Required)

Work Location: In person

Salary : $35,568