What are the responsibilities and job description for the Event Coordinator position at TX Assoc of School Boa?
Why Texas Association of School Boards (TASB)
We come from humble beginnings — picture a one-person organization created in 1949 to advocate for excellence in public education on behalf of Texas school board members. Flash forward to today, and we have over 500 employees working together to provide 1,024 school districts with purposeful resources so they can focus on what matters most — excellent and equitable education for all 5.4 million Texas students.
We feel privileged to work alongside talented team-members who are passionate about education and enjoy learning from new and different perspectives. We believe what makes our organization highly successful is the rich diversity our employees collectively bring to TASB with different backgrounds, skillsets, cultures and ethnicities, gender identities, interests, abilities, and work styles. And our passion for education and learning doesn’t end there. Our culture has always encouraged employees to grow and become their best selves both professionally and personally through a variety of innovative and collaborative development opportunities. You’re likely beginning to see why we’ve been regularly named by Austin Business Journal as a Top Ten Best Places to Work!
TASB offers competitive pay, rich benefits (including retirement matching of 2:1 up to 5% after one year. This means that if you contribute 5% to the plan, TASB will contribute 10%), onsite daycare, onsite gym, wellness program, tuition reimbursement, remote work options, flexible schedules, and more.
Every role at TASB thoughtfully complements our mission and the educational impact being made in communities across Texas. If you consider your work exceptional and want to help drive our mission forward, keep reading!
About You
The Event Coordinator will oversee attendee registration and continuing education credits for members, while also supporting meeting planners. This role includes coordinating event logistics, ensuring efficient registration processes, and assisting in the successful execution of events. This is a full-time, hybrid position, requiring selected candidate to live in the Austin area and ability to travel.
A Typical Day
- Event Logistics Support
- Oversee the registration process, including the setup of basic to intermediate registration configurations, tracking attendee information, and managing on-site registration.
- Coordinate volunteer assignments and communication.
- Assist with material delivery and distribution for events.
- Support event setup and teardown to ensure smooth operations.
- Post-Event Coordination
- Prepare post-event reports and summaries.
- Contribute to event evaluations and process improvements.
- Administrative Support
- Track contracts and manage vendor payments.
- Assist with general event administration tasks.
How You’ll Make an Impact
- Ensure a seamless attendee experience by managing registration, responding to inquiries, and tracking continuing education credits.
- Support event execution by coordinating logistics, assisting meeting planners, and maintaining accurate event details across platforms.
- Collaborate with internal teams and vendors to manage catering, audiovisual needs, and space reservations.
- Drive continuous event improvement by gathering and analyzing attendee feedback and preparing post-event reports.
- Manage travel and event-related expenses efficiently to maximize resources while maintaining quality experiences.
- Perform other duties as needed to support the success of meetings and events.
Skills For Success
Education and Experience:
- Bachelor’s degree or 2 years of experience in event coordination or similar role.
- Familiarity with event registration systems and venue coordination is a plus.
Knowledge, Skills, and Abilities:
- Ability to effectively communicate with the public, member districts, and their personnel, and TASB employees.
- Ability to act independently with little or no supervision.
- Proficient in Microsoft Office Suite applications, Teams, and skilled in data entry.
- Ability to travel within the State of Texas with occasional overnight and weekend travel.
- Willing to take accountability for your own work.
- Must be able to lift and move up to 20 pounds of miscellaneous materials.
- Excellent written and oral communication skills.
- Exceptional organizational skills.
The TASB Difference
- Enjoy competitive pay and rich benefit offerings.
- Be part of a collaborative environment where every contribution impacts Texas public schoolchildren.
- Thrive in a culture that promotes bringing your whole self to work every day and emphasizes healthy boundaries and work-life balance.
- Learn and grow individually and together through frequent professional development; diversity, equity, and inclusion panels; wellness seminars; and more.
- Work alongside transparent leaders with an open and consistent feedback approach.
- Celebrate as a team with meaningful (and fun) events and tokens of appreciation throughout the year.
Posting Notices
- The health and safety of our employees and members is our top priority.
- The Association is an equal opportunity employer and will not discriminate against an individual based on any of the following personal characteristics protected by law: race, color, national origin, religion, sex (including in relation to marital status, pregnancy, pay, sexual orientation or gender identity), age, disability, genetics or veteran status.
- This position does not qualify for visa sponsorship.
- Any job offer is contingent upon receipt of results of a satisfactory background check.
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