Assistant Director, Admissions

Tyler Junior College gives equal consideration to all applicants for admission, employment and participation in its programs and activities without regard to race, color, religion, national origin, gender, gender identity, gender expression, sexual orientation, age, marital status, disability, veteran status or limited English proficiency (LEP).

DESCRIPTION

The Assistant Director, Admissions is a full-time 12 month staff position that reports to the Director, Admissions. It represents the admissions office and the College in a variety of settings on and off campus and manages the daily operations of the Admissions office, including the planning and designing of programs and recruitment events, monitoring performance, and reporting and assessment of all activities. They will also direct the operation, policy-making, and development of Career Planning and the Welcome Center for prospective and current students.

ESSENTIAL FUNCTIONS AND DUTIES

Primary Responsibilities

• Assumes leadership in absence of Director, Admissions by managing daily operations of Admissions Department to ensure completion of departmental goals, while sustaining normal efficiency.
• Collaborate with Admissions Specialists, the Dual Credit team, Advisors and ISD partners to create a bridge for the transition between high school and college, with an emphasis on improving college and career readiness and weighing college and career options.
• Participate in recruiting efforts on- and off-campus including: college fairs, high school visits, information events, and community activities. Such events take place both during regular business hours and after hours (evenings and weekends).
• Manage daily operations of Career Planning and Welcome Center staff in order to streamline guest experience, and increase total number of community visitors to attract new prospects to the College.
• Assist with recruiting staff, sharing and selling the benefits of the College in order to increase the number of inquiries and applicants to the College along with the conversion of those inquiries and applicants to help move students through the enrollment process.
• Utilize, effectively track and recruit potential student groups with the use of a client relationship management (CRM) tool. Use the CRM to assess the effectiveness of various recruitment efforts and make adjustments based on intake and conversion numbers.
• Increase penetration and conversion rates of assigned schools, events, and territories.
• Co-Lead and manage New Student Orientation (NSO), Preview Day, and other Admissions events.
• Assist with the development of collaborative relationships with local schools, colleges/universities, community agencies, and organizations as they relate to the implementation of the campus recruitment plan.
• Work closely with internal TJC personnel to coordinate overall recruitment opportunities effectively.
• Assist with the development of admissions and recruitment related materials and disseminate such materials in coordination with other regional and statewide communications and recruitment efforts.
• Assist the Director of Admissions with hiring, training, supervising and evaluating employees
• Conduct all activities within the established guidelines of the Family Educational Rights and Privacy Act (FERPA).

Secondary Responsibilities

N/A

COMPETENCIES

Knowledge, Skills, and Abilities

Collaboration/Teamwork, Computer Software Skills, Customer Service, Data Analysis, Decision-making, Internet Research, Interpersonal Skills, Leadership, Math Skills, Multi-tasking, Negotiation, Written Communication, Organizational Skills, Presentation /Public Speaking, Problem-solving, Project Management, Time Management, Typing/Word Processing

SUPERVISORY RESPONSIBILTIES

Direct Supervision (4, plus Student Workers & Apache Chiefs)

Work Environment: Regular work required outside of normal business hours

Physical Demands: Sitting, walking, standing, lifting, driving

Travel Required: Yes - Moderate

If travel is required, candidate must have and maintain a current valid Texas driver’s license and an acceptable driving record

QUALIFICATIONS

Required Education

Bachelor’s Degree

Required Experience

Two years of experience in the admissions office of a higher education institution, or experience in education and working with students through teaching, recruitment, or advising.

Preferred Education

Master’s Degree

Preferred Qualifications

• Positive, resourceful and confident
• Diplomatic, collaborative and proactive
• Flexible and eager to work with others
• Creative problem poser and solver
• Amazing interpersonal skills, extroverted personality

Additional Job Specific Requirements

Able and willing to attend evening and weekend events

SUPPLEMENTAL INFORMATION

EXPECTATIONS

• Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
• Will have contact – in person, by email, or by phone – with staff, students, and the general public.
• Must exhibit a sensitivity to and an understanding of the diverse academic, socio-economic, cultural, and ethnic backgrounds of staff and students and to staff and students with disabilities.
• Regular and punctual attendance is an essential function of each employee.