What are the responsibilities and job description for the Invoicing/Administrative Assistant II position at Tyme Consulting Engineers?
Invoicing/Administrative Assistant
Location: Livonia, MI
TYME Consulting Engineers
Livonia, MI 48150
Job Type – Full-time
Number of hires for this role – Up to 2
Job Type: Full-time
Full Job Description
General Purpose of Position
The In/ Administrative Assistant performs a variety of administrative and clerical tasks in and around the office, providing support to a specific department, technical managers, or department leads, and assisting with daily office needs.
Essential Duties and Responsibilities
- Responsible for Processing Monthly invoices, getting approvals and uploading to clients, in a timely manor.
- Responsible for assisting with or performing Administrative Assistant duties, as necessary.
- Remains knowledgeable of corporate information and Executive personnel.
- Makes travel arrangements including flight, hotel, and rental vehicle accommodations on behalf of Executive staff.
- Assists the Executives in planning, developing, organizing, implementing, and directing corporate operations daily.
- Assists Controller with other Accounting functions
- Uses equipment for the purposes of copying, scanning, stapling, binding, or shredding documents.
- Assists in coordinating office events and activities.
- Supports additional Administration staff as needed.
Education and/or Experience
- High School Diploma, or equivalent, required.
- Minimum of two (2) years clerical or administrative related experience required.
- Minimum of two (2) years college preferred.
- Must have strong Excel skills
Supervisory Responsibilities
- none.
Skills / Abilities
- Ability to treat confidential information with discretion and exercise confidentiality in all aspects of work.
- Proficient use of email and Internet browsing.
- Proficient use of MS Office and ability to learn and adapt to new software quickly.
- Typing speed of at least 50 WPM.
- Willingness to learn new skills and take on additional responsibilities to enhance career growth.
- Ability to manage data and demonstrate proven analytical ability.
- Ability to receive, follow, and/or explain instructions and guidelines effectively.
- Ability to complete work assignments independently and function effectively as part of a cohesive team.
- Exhibits excellent time management and attention to detail, with proven ability to organize, prioritized and multi-task efficiently.
- Ability to develop and maintain effective working relationships with clients, vendors, and other employees.
- Prompt and accurate communication abilities, both verbal and written.
- Customer service oriented.
Benefits:
- Overtime rate (1.5x)
- Employer paid training and certifications.
- Company supplied Personal Protective Equipment
- Paid time off
- Health insurance
- Dental insurance
- Vision insurance
- Disability insurance
- Life insurance
- Employer matched 401(k)
We offer a competitive salary, comprehensive benefits package, and opportunities for professional development and advancement. If you are a talented and driven civil engineer looking for a challenging and rewarding career opportunity, we encourage you to apply.
Job Type: Full-time
Pay: $23.00 - $28.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Schedule:
- 8 hour shift
- Day shift
- Monday to Friday
- Weekends as needed
Work Location: In person
Salary : $23 - $28
