Office Support Specialist

Tyto Athene is searching for an Office Support Specialist to provide support to the USSPACECOM J31, Global Sensor Management Division.

Responsibilities:

• Provides support to the Government customer in a fast paced and dynamic mission oriented environment.
• Develops and maintains internal operating procedures for routine office functions.
• Supports the maintenance of digital filing systems.
• Answers phone calls and directs callers to appropriate personnel
• Manages Global Sensor Management Division calendar.
• Manages J31 conference room schedule requests (internal and external to J31)
• to minimize conflicts.
• Helps manage SharePoint portal systems to enable file sharing and collaborative work environments.
• Coordinates logistics for meetings, including room setup and catering.
• Orders and maintains office supplies.
• Works closely with other operations staff and supports other colleagues as
• needed.
• Resolves routine administrative issues.
• Welcomes and assists visitors to the Division.
• Conducts Division On-boarding for new hires.
• Prepares/submits paperwork for email accounts.
• Responsible for the accountability of personnel in CCMD PAAS
• Coordinates with VTC and conference room support personnel to ensure
• requests for room configurations are communicated and carried out as
• appropriate.
• Division member of the USSPACECOM Knowledge/Information Team
• Facilitates J31 Division Chief's weekly staff meeting.
• Tracks J31 Divisions personnel required training.

Required:

• Excellent oral and written communication skills.
• Proficient in MS Office. Experience with VTC operations, scheduling, and setup.
• Familiar with staffing processes, proofreading, and tracking of staff packages.
• Experience with NIPR/SIPR and JWICS.

Desired:

• 5 years of experience in an office environment
• Prior staff experience at a Wing, Component Command or HHQ is desired.
• USSPACECOM experience

Benefits:

• Highlights of our benefits include Health/Dental/Vision, 401(k) match, Flexible Time Off, STD/LTD/Life Insurance, Referral Bonuses, professional development reimbursement, and maternity/paternity leave