Assistant Financial and Procurement Specialist

Specific Instructions on How to Apply : The complete vacancy announcement and information on how to apply for this position is available at www.tneb.uscourts.gov/employment

To apply for this position, submit the following items in a single pdf document to hr-usbc@tneb.uscourts.gov:

(1) a cover letter which addresses the applicant’s qualifications, skills, and experience; (2) a resume, including a list of professional references; and (3) a Federal Judicial Branch Application for Employment (AO78).

The Clerk’s Office for the United States Bankruptcy Court for the Eastern District of Tennessee is seeking a highly motivated, very organized, detail oriented, customer and team focused individual for a full-time Assistant Financial & Procurement Specialist in the Chattanooga divisional office. The selectee will complete the financial/procurement team, performing both clerical and technical tasks in support of procurement operations, including purchasing and accounts payable; financial operations; and property management. Limited travel may be required.

Responsibilities

• Procure authorized supplies, equipment, services, and furnishings from government and non-government sources through new contracts, competitive bids, or existing government contracts. Plan and coordinate time and delivery of purchases.
• Evaluate requests for goods and services by ensuring they are allowable under limitations, restrictions, and policies, as well as confirming availability of funds for items being purchased. As needed, provide expenditure reports to supervisor for special projects.
• Prepare purchase orders from approved requests; ensuring proposed purchase will satisfy the requestor’s need, and forward for approval. Review invoices from suppliers and prepare payment vouchers for approval, including supporting documentation. Manage delivery expectations with vendors to ensure products, supplies, and services are routed to the correct divisional office.
• Review and/or perform accounts payable duties and funds disbursements from various accounts and maintain responsibility for the accuracy and accountability of monies disbursed by the court.
• Order repairs and oversee maintenance on office equipment
• Research and evaluate suppliers based on price, quality, selection, service, support, availability, reliability, production, and distribution capabilities as well as reputation and history. Prepare specifications, solicitations, and requests for qualifications/proposals; research products and equipment; prepare product/equipment specifications. Obtain and review competitive bids, quotes, and proposals from vendors and contractors; discuss evaluations and review with requesters and subject matter experts.
• Negotiate with vendors for the best price over contracted services and purchases. Coordinate with selected vendors on supply and delivery of purchased items. Evaluate and monitor contract performance to ensure compliance with contracted obligations; assist with clarifying contract requirements and resolving any conflicts.
• Identify vendors and sources of supply for goods and services.
• Assist with records management by filing, scanning, and maintaining procurement and financial documents in accordance with the Guide to Judiciary Policy, policies established by the Administrative Office of the U.S. Courts, and local policies.
• Process, prepare, and monitor travel authorizations and vouchers.
• Process receipts and deposits in appropriate fund accounts and perform reconciliation of monies deposited, transferred, and disbursed by the court.
• Assist with processing financial transactions, maintain required records, prepare reports, and assist with the performance of accounting and financial activities, while ensuring accuracy and completeness of data, quality of service and compliance with internal controls, government financial requirements, regulations, and policies.
• Participate in other financial and procurement duties, such as internal and cyclical audits, to ensure proper separation of duties is followed and to assist in the prevention of errors and the detection of areas of concern.
• Perform other duties as assigned

Qualifications

• Proficient in procurement and sourcing techniques
• Specialized clerical or administrative experience that provided knowledge of the rules, regulations, practices, and principles in financial administration, procurement, and/or accounting; and involved the routine use of automated financial and accounting systems

Job Type: Full-time

Pay: $48,880.00 - $87,482.00 per year

Benefits:

• 401(k) 5% Match
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Parental leave
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Education:

• Associate (Required)

Experience:

• Procurement: 1 year (Required)
• Financial concepts: 1 year (Required)
• spreadsheets: 1 year (Preferred)

Work Location: In person

Salary : $48,880 - $87,482