What are the responsibilities and job description for the Event Coordinator/Management Analyst position at U.S. Courts?

Summary

The Event Coordinator / Management Analyst reports to the Circuit Executive. This position assists in the planning, organizing, and implementation of District of Columbia Circuit meetings, conferences, and events including but not limited to Court administrative meetings and the circuit judicial conference.

This job is open to

The public

U.S. Citizens, Nationals or those who owe allegiance to the U.S.

Clarification from the agency

Open Until Filled. The first date for review of applications is February 24, 2025. United States Citizens or persons eligible to work in the United States may apply to this posting. Please note that a Security Clearance is not required when submitting applications.

Duties

The incumbent discharges administrative, clerical, and technical responsibilities for the Circuit Executive's Office. Incumbent also provides administrative support to the Circuit Executive and Deputy Circuit Executive as needed.

This is an on-site position based in Washington, D.C. Occasional travel is required.

Provide office support and assistance for the administrative and event coordination functions of the office, which may include any or all the following duties and responsibilities :

Assist with coordinating conferences, meetings, court ceremonies, and events, including primary planning, coordinating, and organizing catering needs, implementation, and post-event follow-up responsibilities. Assist in the preparation, printing, and distribution of agendas, meeting materials, and minutes of proceedings. Prepare name plates, name badges, and signage as needed. Serve as primary contact for invitations and responses.

Serve as onsite project lead monitoring and supporting meetings and events.

Arrange meetings or other events including notification to participants and logistical coordination. Arrange travel and prepare travel itineraries ensuring that policies and procedures are followed.

Prepare, proofread, and edit materials drafted by others for accuracy, proper grammar, and spelling.

Prepare correspondence, reports, form letters, and documents. Maintain correspondence and invitations for Court events, such as investitures and portrait ceremonies.

Assists in compiling spreadsheets, writing reports, and making recommendations pertaining to projects within the Project Management team.

Maintain, update, and track paper and electronic files; make copies and deliver documents to staff. Responsible for the organization and maintenance of the Project Management team records.

Coordinate room reservations (courtrooms, judicial council room, attorneys' lounges, and courthouse meeting areas).

Receive and route all incoming materials from within the court to appropriate individuals in the office. Receive and route incoming and outgoing mail to appropriate persons or offices.

Perform other functions within the Circuit Executive's Office as assigned.

Requirements

Conditions of Employment

Must be a U.S. citizen or eligible to work in the United States. Employees of the federal judiciary are excepted service appointments. Appointments are "At-Will' and may be terminated with or without cause by the Court. The candidate selected for the position will be hired provisionally pending the results of a background investigation. The position is subject to the Code of Conduct for Judicial Employees. Direct deposit of pay is required.

Qualifications

A strong candidate will have the following experience, skills, and attributes :

Excellent communication and people skills;

Event planning or project management experience;

Ability to multitask;

Experience and / or ability organizing, directing, or speaking to large groups of people;

Flexibility and creativity, with ability to improvise;

Ability to remain calm and maintain a sense of humor in the face of unexpected or challenging circumstances;

Ability to work occasional weekend or evening hours to support events;

Interest in learning about the history of the Court and giving tours;

Experience interacting with members of the media and / or other communications experience;

Attention to detail;

Knowledge of Microsoft Word, Excel, PowerPoint, Outlook and Teams, and Zoom;

Ability to maintain confidentiality and interact professionally with a wide range of people; and

Ability to thrive in a fast-paced environment.

To qualify for the CL-27 , the candidate must also possess a minimum of two years of specialized experience at or equivalent to the next lower level below the position for which the applicant is being considered.

To qualify for the CL-28 , the candidate must also possess a minimum of two years of specialized experience at or equivalent to the next lower level below the position for which the applicant is being considered.

Specialized experience is progressively responsible experience in or closely related to the position's work that has provided the particular knowledge, skills, and abilities to perform the position's duties successfully.

Education

The successful candidate must possess a bachelor's degree from an accredited college or university in a field closely related to the subject matter of the position.

Additional information

Benefits

Federal benefits include paid annual and sick leave, health insurance, life insurance, flexible benefits program, long-term care, retirement benefits, and a tax-deferred savings plan.

The United States Court of Appeals for the District of Columbia Circuit is an Equal Opportunity Employer.

Benefits

Review our benefits

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Applicants will also be evaluated based on their application and an interview.

Benefits

Review our benefits

Required Documents

As a new or existing federal employee, you and your family may have access to a range of benefits. Your benefits depend on the type of position you have - whether you're a permanent, part-time, temporary or an intermittent employee. You may be eligible for the following benefits, however, check with your agency to make sure you're eligible under their policies.

Please read the "How to Apply" section.

If you are relying on your education to meet qualification requirements :

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and / or degrees from

schools accredited by accrediting institutions recognized by the U.S. Department of Education.

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

How to Apply

Submit by email a cover letter and detailed resume. Email a single PDF attachment containing both documents to VacancyManagementAnalyst@cadc.uscourts.gov with the vacancy announcement number in the subject line of the email. Because of the large volume of applications, only those candidates who will be interviewed will be contacted. Reimbursement for expenses associated with interview(s) and / or relocation is not available. The position is open until filled. The first cut-off date for review of applications is February 24, 2025.

Agency contact information

Human Resources

VacancyManagementAnalyst@cadc.uscourts.gov

Address

US Court of Appeals for the DC Circuit

333 Constitution Avenue, N.W.

Washington, DC 20001

Next steps

Interviews will begin immediately. When the position is filled, a notice will be placed on the court's internet site.

Fair and Transparent

The Federal hiring process is set up to be fair and transparent. Please read the following guidance.

Criminal history inquiries

Equal Employment Opportunity (EEO) Policy

Financial suitability

New employee probationary period

Privacy Act

Reasonable accommodation policy

Selective Service

Signature and false statements

Social security number request

Required Documents

Please read the "How to Apply" section.

If you are relying on your education to meet qualification requirements :

schools accredited by accrediting institutions recognized by the U.S. Department of Education.

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

How to Apply

Agency contact information

Human Resources

VacancyManagementAnalyst@cadc.uscourts.gov

Address

US Court of Appeals for the DC Circuit

333 Constitution Avenue, N.W.

Washington, DC 20001

Next steps

Interviews will begin immediately. When the position is filled, a notice will be placed on the court's internet site.

Fair & Transparent

The Federal hiring process is set up to be fair and transparent. Please read the following guidance.

Criminal history inquiries

Equal Employment Opportunity (EEO) Policy

Financial suitability

New employee probationary period

Privacy Act

Reasonable accommodation policy

Selective Service

Signature and false statements

Social security number request

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