What are the responsibilities and job description for the Events Coordinator position at U.S. Courts?
Summary The Events Coordinator is responsible for managing events and programs for the Southern District of Florida. This position also serves as back up to other Executive Office support staff. Responsibilities Conference and Event Planning : Plan, manage, and implement all arrangements for special Court events and programs, including Bench and Bar conferences, judicial ceremonies, Court meetings, staff events, and other programs. Duties include agenda and program development, site selection and planning, catering selections, and speaker relations. Coordinate procurement, contracting, and budgeting needs. Manage and direct all event logistics, including program invitations and guest lists, and hotel and travel arrangements. Ceremonial and Special Court Sessions Coordination. Plan, manage, and implement court ceremonies, including judicial investitures, retirement ceremonies, and portrait presentations. Public Communications : Update and maintain content for public websites, external publications, digital content, and other Court communications, to include event information, and information relevant to the work of the Court and its civic engagement programs. Public Information and Media Relations : At the direction of the Clerk of Court, respond to media and public information inquiries. Prepare draft public notices for the Clerk's approval. Develop communication plans and strategies in support of the Court's mission and programming needs. Serve as point of contact for assistance and information for judges, court staff, other court units, attorneys, bar associations, federal and state agencies, academics, researchers, litigants, school groups, members of the public, and other interested parties. Outreach Programs Oversight : Assist the Court with public outreach and engagement programs by ensuring compliance with rules and regulations, and supporting logistical aspects, such as visitor and vendor access requests, procurement coordination, and space and facilities related management. General Responsibilities : Communicate and respond to judges, chambers staff, and management requests regarding court operations, policies, and procedures. Communicate clearly and effectively, both orally and in writing, to explain complex operational matters and concepts to individuals and groups with varying experience and backgrounds. Interact effectively with the public and staff, providing quality customer service and resolving issues efficiently. Must comply with the Guide to Judiciary Policy, applicable Administrative Office policies and procedures, internal controls guidelines, and all local policies and procedures. Abide by the Code of Conduct for Judicial Employees. Always demonstrate sound ethics and good judgment. Display a careful and deliberate approach in handling confidential information in a variety of contexts. Requirements Conditions of Employment Qualifications Two years of specialized experience; or completion of the requirements for a bachelor's degree from an accredited college or university; or completion of one academic year (18 semester or 27 quarter hours) of graduate study in an accredited university in a field closely related to the subject matter of the position. Specialized experience is defined as experience in, or closely related to, the position's work that provides the knowledge, skills, and abilities to perform the position's duties successfully. Education Please read the "Qualifications" section. Additional Information Court Preferred Qualifications & Skills Ability to write and edit documents with considerable accuracy and speed. Ability to manage time effectively, set priorities and meet tight deadlines. Knowledge of or skill in project management or event planning practices. Skill in use of automated equipment. Ability to interact well with both internal and external customers.
