Facility Program Manager (Inventory Management)

Summary

This position is eligible for the Education Debt Reduction Program (EDRP), a student loan payment reimbursement program. You must meet specific eligibility requirements per VHA policy and submit your EDRP application within four months of appointment. Program Approval, award amount (up to $200,000) & eligibility period (one to five years) are determined by the VHA Education Loan Repayment Services program office after review of the EDRP application. Former EDRP participants ineligible to apply.

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Duties

VA Careers - Pharmacy: https://youtube.com/embed/Fn_ickNBEws

Facility Program Manager (Inventory Management) GS-13

GENERAL DESCRIPTION:

The Inventory Program Manager works independently under the Associate Service Chief, Pharmacy Operations, or designee, and keeps them apprised of trends/problems associated with their assigned areas. The primary responsibility of the Inventory Program Manager is to assume responsibility for the administration and operations of inventory management throughout VA Connecticut Healthcare System Pharmacy Service. This pharmacist supervises the Pharmacy procurement technicians, oversee their daily work, participates in all Pharmacy Service activities including clinically oriented programs and quality assurance activities, and coordinates all functions and activities related to inventory management to ensure they coincide with the overall goals and mission of Pharmacy Service.

Functions of the position include but are not limited to: C. EDUCATION AND TRAINING: D. MEDICATION/PHARMACY SECURITY

• INVENTORY AND BUDGET MANAGEMENT:
• Monitors and regularly reports on status of pharmacy expenditures identifying significant changes, including data and information on specific drugs, therapeutic classes, supplies, etc., that have contributed to the change.
• Produces and analyzes all reports pertaining to drug procurement, drug expenditures, drug use, and drug accountability.
• Prepares annual computation and drug budget forecasts for the Pharmacy inventory. Participates in regular meetings with Fiscal Service to discuss budget trends and use of Pharmacy Service funds for the procurement of pharmaceuticals and supplies.
• Employs effective purchasing procedures to maximize use of budget allocations.
• Possesses extensive knowledge of pharmaceutical prime vendor, IFCAP/GIP, and alternative procurement sources.
• Maintains the knowledge and competency to appropriately carry out all purchase card duties as the purchase card approving official.
• HUMAN RESOURCES AND PROGRAM MANAGEMENT:
• Performs all supervisory functions for procurement personnel, including, but not limited to: granting leave, performance appraisals, disciplinary actions, rewards and recognition, etc.
• Strives to increase productivity and efficiency of procurement staff and other Pharmacy Service activities to improve processes and the pharmaceutical care provided to the patient.
• Communicates effectively with the procurement employees, keeping them informed of necessary information; keeps in close communication with each pharmacy leadership regarding drug procurement, drug use, drug accountability, or drug budget issues; and keeps the Chief and Associate Chief current on the status of assignments and responsibilities.
• Ensures drug procurement complies with VA National policies, VA contracts, and National, VISN and local formularies.
• Participates in the training and in-servicing of pharmacists, pharmacy technicians, pharmacy residents, pharmacy students, and other medical center personnel as required.
• Provides drug procurement and pharmacy related information to other hospital staff and committees.
• Serves as a preceptor for pharmacy residents.
• The Program Manager will maintain strict security over all medications in the Pharmacy as well as in any medication storage areas within VACT.
• The Program Manager will maintain the security of the Pharmacy, making sure that only Pharmacy employees, residents, volunteers, students or other authorized VA employees are allowed access into the Pharmacy areas.
  
  

Work Schedule: Monday-Friday, 7:30am-4:00pm

Virtual: This is not a virtual position.

Functional Statement #: 000000

Relocation/Recruitment Incentives: Not Authorized.

EDRP Authorized: Former EDRP participants ineligible to apply for incentive.Contact VISN1EDRPSupport@va.gov, the EDRP Coordinator for questions/assistance. Learn more

Permanent Change of Station (PCS): Not Authorized.

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Requirements

Conditions of Employment

• You must be a U.S. Citizen to apply for this job.
• All applicants tentatively selected for VA employment in a testing designated position are subject to urinalysis to screen for illegal drug use prior to appointment. Applicants who refuse to be tested will be denied employment with VA.
• Selective Service Registration is required for males born after 12/31/1959.
• Must be proficient in written and spoken English.
• You may be required to serve a probationary period.
• Subject to background/security investigation.
• Selected applicants will be required to complete an online onboarding process. Acceptable form(s) of identification will be required to complete pre-employment requirements (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents). Effective May 7, 2025, driver's licenses or state-issued dentification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment.
• Must pass pre-employment physical examination.
• Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP).
• Participation in the Coronavirus Disease 2019 (COVID-19) vaccination program is a requirement for all Veterans Health Administration Health Care Personnel (HCP) - See "Additional Information" below for details.
  
  

Qualifications

Applicants pending the completion of educational or certification/licensure requirements may be referred and tentatively selected but may not be hired until all requirements are met.

Basic Requirements:

• 
  
  United States Citizenship: Non-citizens may only be appointed when it is not possible to recruit qualified citizens in accordance with VA Policy.
• English Language Proficiency: Candidates must be proficient in spoken and written English to be appointed as authorized by 38 U.S.C. 7403(f)
• Education: (1) Graduate of an Accreditation Council for Pharmacy Education (ACPE) accredited College or School of Pharmacy with a baccalaureate degree in pharmacy (BS Pharmacy) and/or a Doctor of Pharmacy (Pharm.D.) degree. Verification of approved degree programs may be obtained from the Accreditation Council for Pharmacy Education, 20 North Clark Street, Suite 2500, Chicago, Illinois 60602-5109; phone: (312) 664-3575, or through their Web site at: http://www.acpe-accredit.org/. (
  
  NOTE: Prior to 2005 ACPE accredited both baccalaureate and Doctor of Pharmacy terminal degree program. Today the sole degree is Doctor of Pharmacy.)(2) Graduates of foreign pharmacy degree programs meet the educational requirement if the graduate is able to provide proof of achieving the Foreign Pharmacy Graduate Examination Commission (FPGEC) Certification, which includes passing the Foreign Pharmacy Graduate Equivalency Examination (FPGEE) and the Test of English as a Foreign Language Internet-Based Test (TOEFL iBT)
• 
  
  Licensure: Full, current and unrestricted license to practice pharmacy in a State, Territory, Commonwealth of the United States (i.e., Puerto Rico), or the District of Columbia. The pharmacist must maintain current registration if this is a requirement for maintaining full, current, and unrestricted licensure. A pharmacist who has, or has ever had, any license(s) revoked, suspended, denied, restricted, limited, or issued/placed in a probationary status may be appointed only in accordance with the provisions in VA Handbook 5005, Part II, Chapter 3, section B, paragraph 16.
  
  

May qualify based on being covered by the Grandfathering Provision as described in the VA Qualification Standard for this occupation (only applicable to current VHA employees who are in this occupation and meet the criteria).

Grade Determinations:

Facility Program Manager (Inventory Management) GS-13

Experience and Education: In addition to the basic requirements, candidates must meet the following:

• 1 year of experience at or equivalent to the next lower grade level (GS12) and
• Completion of an ACPE-accredited Pharm.D. program.
  
  

Manages all aspects of a distinct program to include policy development, quality resources and specialty functions unique to the program to optimize cost effectiveness (budget) and patient outcomes. Coordinates a single program area of a complex pharmacy operation, or multiple program areas within a facility to develop, organize, manage, and control complex pharmacy programs. Develops, organizes, coordinates and manages single or multiple program areas within the medical facility; this may include a single program area at multiple facilities. The Program Manager title is reserved for those individuals who have one or more of the following: supervisory responsibilities for various sections within Pharmacy Service; a complex program requiring coordination of multiple locations such as medical center care facilities, Community Based Outpatient Clinics (CBOCs), rural health, telemedicine, etc; specialized areas of a complex nature such as nuclear pharmacy, quality assurance, pharmacy informatics, clinical applications coordinator, Home Based Primary Care, pharmacoeconomist or liaison pharmacist duties requiring the coordination of processes with other medical facilities or VISNs. Pharmacists assigned to this position must demonstrate the following KSAs:

• Ability to communicate orally and in writing to persuade and influence clinical and management decisions.
• Expert understanding of regulatory and quality standards for their program area. Ability to solve problems, coordinate and organize responsibilities to maximize outcomes in their program area or area of clinical expertise.
• Expert knowledge of a specialized area of clinical pharmacy practice or specialty area of pharmacy.
• Advanced skill in monitoring and assessing the outcome of drug therapies, including physical assessment and interpretation of laboratory and other diagnostic parameters.
  
  

Preferred Experience:

• Inventory Management Experience
• Inventory Management software and automation experience
• Experience in VA Contracting.
  
  

Reference: For more information on this qualification standard, please visit https://www.va.gov/ohrm/QualificationStandards/.



Physical Requirements: The employee must be able to talk, listen, and speak clearly on the phone. Must be able to use a computer with both hands. Must be able to sit for prolonged periods of time as well as stand. Must be able to lift up to 25 pounds.

Education



Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/.

Additional information

Receiving Service Credit or Earning Annual (Vacation) Leave: Federal Employees earn annual leave at a rate (4, 6 or 8 hours per pay period) which is based on the number of years they have served as a Federal employee. Selected applicants may qualify for credit toward annual leave accrual, based on prior work experience or military service experience. This credited service can be used in determining the rate at which they earn annual leave. Such credit must be requested and approved prior to the appointment date and is not guaranteed.

During the application process you may have an option to opt-in to make your resume available to hiring managers in the agency who have similar positions. Opting in does not impact your application for this announcement, nor does it guarantee further consideration for additional positions.

This job opportunity announcement may be used to fill additional vacancies.

This position is in the Excepted Service and does not confer competitive status.

VA encourages persons with disabilities to apply. The health-related positions in VA are covered by Title 38, and are not covered by the Schedule A excepted appointment authority.

Pursuant to VHA Directive 1193.01, VHA health care personnel (HCP) are required to be fully vaccinated against COVID-19 subject to such accommodations as required by law (i.e., medical, religious or pregnancy). VHA HCPs do not include remote workers who only infrequently enter VHA locations. If selected, you will be required to be fully vaccinated against COVID-19 and submit documentation of proof of vaccination before your start date. The agency will provide additional information regarding what information or documentation will be needed and how you can request a legally required accommodation from this requirement using the reasonable accommodation process.

If you are unable to apply online or need an alternate method to submit documents, please reach out to the Agency Contact listed in this Job Opportunity Announcement.

Under the Fair Chance to Compete Act, the Department of Veterans Affairs prohibits requesting an applicant's criminal history prior to accepting a tentative job offer. For more information about the Act and the complaint process, visit Human Resources and Administration/Operations, Security, and Preparedness (HRA/OSP) at The Fair Chance Act.

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