What are the responsibilities and job description for the Process Coordinator - NonExempt position at U.S. Dermatology Partners?
Job Details
Description
SECTION 1: Job Summary (Summary of the basic functions of the position)
The duty and responsibility of the Process Coordinator is to provide administrative support to ensure
efficient operation of the office. This role will support managers and employees through a variety of
tasks related to organization and communication. The job scope includes communicating via phone and
email to ensure that all process coordinator duties are completed accurately and delivered with high
quality and in a timely manner.
SECTION 2: Duties and Responsibilities (Responsibilities necessary to accomplish job functions)
- Answers and directs phone calls
- Organizes and schedules meetings and appointments
- Maintains contact lists
- Produces and distributes correspondence memos, letters, faxes and forms
- Assists in the preparation of regularly scheduled reports
- Develops and maintains a filing system
- Orders and maintains breakroom and office supplies
- Books travel arrangements
- Submits and reconciles expense reports
- Greets and provides general support to visitors
- Organize office lunches
- Adheres to all safety policies and procedures in performing job duties and responsibilities while supporting a culture of high quality and great customer service.
- Provide direct administrative, clerical or other support for providers, as necessary or requested
- Performs other duties that may be necessary or in the best interest of the organization.
- Point of contact for office maintenance (i.e. copy machine)
- Point of contact for building management
Qualifications
SECTION 3: Experience Requirements
- One (1) year administrative support experience preferred
SECTION 4: Knowledge, Skills and Abilities Requirements
- Excellent time management skills and ability to multi-task and prioritize work
- Detail oriented, professional attitude, reliable
- Management and organizational skills to support the leadership of this function
- Ability to follow or provide verbal & written instructions with sufficient grammar and spelling skills to avoid mistakes or misinterpretations
- Interpersonal skills to support customer service, functional, and team mate support needs
- Able to communicate effectively in English, both verbally and in writing
- Mathematical and/or analytical ability for basic to intermediate problem solving
- Basic to intermediate computer operation
- Proficiency with Microsoft Excel, Word, PowerPoint, and Outlook
- Specialty knowledge of organizational systems relating to job function
- Knowledge of state and federal regulations for this position; general understanding of HIPAA guidelines
SECTION 5: Supervisory Responsibilities:
- This position has no supervisory responsibilities.
Salary : $15 - $20
