Human Resources Specialist

POSITION: Human Resources Specialist

SALARY: CL 26/27 ($61,502 - $109,831 DOE)

*Promotion potential to CL 27 without further competition

CLOSING DATE: Open until filled.

LOCATION: San Diego, California

VACANCY NO.: 25-07

Position Overview:

The United States District Court for the Southern District of California is seeking qualified candidates for the position of Human Resources Specialist. The HR Specialist provides the full range of human resources services to Clerk’s Office, Judges and Chambers staff. This position is in the Clerk’s Office and reports to the Human Resources Supervisor.

Representative Duties:

· Serve as a resource and provide guidance on a wide variety of human resources matters under the direction of the HR Supervisor.

· Process a variety of personnel and payroll actions such as appointments, promotions, separations, within-grade increases, and changes to employee benefits. Monitor and ensure all actions are processed in a timely and accurate manner.

· Conduct assigned recruitment efforts, including preparing and posting vacancy announcements, assist in developing position descriptions, scheduling interviews and maintaining local recruitment files. Research and recommend ways to ensure wide and diverse recruitment outreach.

· Assist with background check and investigation program, including taking employee fingerprints, completing and filing necessary forms, tracking and reporting results and maintaining recordkeeping systems. Issues identification cards and facility access cards.

· Coordinate and conduct onboarding, orientation and training for new employees. Meet with separating and retiring employees on benefits and exit procedures. Provide guidance on completing paperwork.

· Assist with benefits administration, including providing guidance to employees and judges, directing to the appropriate resources and assisting with enrollments, changes and other qualifying life events. Assist judges and employees during annual benefits open season, providing information and direction on changes.

· Assist in administration of office’s performance management system, including creating performance plans, sending out notices of upcoming employee appraisals and maintaining records to ensure timely processing of all appraisals.

· Administer the Court’s judicial extern program, which includes conducting background processing, orientation and separation procedures.

· Assist with time and attendance reporting, including biweekly review and processing of employee timesheets. Ensure proper leave documentation is on file and all time and attendance records adhere to local and judiciary policy.

· Assist supervisor and management with the processing of Reasonable Accommodation and Worker’s Compensation matters. Perform research and follow-up as requested.

· Provide assistance in reviewing and researching human resources procedures and processes to establish best practices and to ensure information and guidance remains accurate and updated.

· Assist with community outreach events as necessary.

· Performs other duties as assigned.

Qualification Requirements:

To qualify for this position, applicants must possess a minimum of two (2) years of specialized experience or completion of a bachelor’s degree.

Specialized experience is defined as experience in at least one but preferably two or more functional areas of human resources management and administration (classification, staffing, training, employee relations, benefits administration, etc.) that provided knowledge of the rules, regulations, terminology, etc. of the area of human resources administration.

Additionally, this position requires the following:

· Ability to maintain strict confidentiality, demonstrate sound ethics and mature judgment, and handle sensitive material with a calm, professional, friendly, and patient demeanor.

· Ability to communicate information clearly and professionally with a variety of people, including judges, executives, court personnel, and candidates for employment.

Preferred Qualifications:

· Current or prior federal judiciary human resources experience.

· Bachelor’s or graduate degree preferred.

Required Clearances:

Please note that this position is not covered by the Fair Chance Act and requires that applicants provide criminal history information prior to receiving any conditional offer of employment. This means that on the AO-78 Application Form, you must complete the “Optional Background Information” section on Page 5.

The selected candidate will also be required to submit to a background investigation which includes fingerprinting and a credit check.

Benefits:

Salary is just one component of the comprehensive compensation package offered by the Federal Court. Federal court employees are eligible for a full range of benefits that include 13-26 days of annual leave, 13 days of sick leave, 11 paid holidays per year, a flexible work schedule, immediate matching Thrift Savings Plan, pre-tax programs (health, dependent care and transportation), and insurance plans (i.e., health, life, disability, and long-term care), car-pooling options and a transportation subsidy.

Employer benefit contributions equate to no less than 33% of an employee’s total compensation. Please see the chart below for an estimated total compensation based on a sample position and salary. Be advised that eligibility may vary by appointment type and length.

For more information about federal court benefits, please visit: www.uscourts.gov/careers/benefits.

How to Apply:

Qualified candidates must submit a cover letter, resume, a minimum of three references with contact information, and the AO-78 Application Form (available for download in the application portal). All application materials must be submitted at CASD HR Application Portal.More information on career opportunities may also be found at www.casd.uscourts.gov.

Preference will be given to applicants who submit application materials

before 4:30pm, Monday, March 17, 2025.

Information for Applicants

The Court reserves the right to modify the conditions of this job announcement, or to withdraw the announcement, any of which may occur without prior written or other notice. In the event that a position becomes vacant in a similar classification, within a reasonable time of the original announcement, the Clerk of Court may elect to select a candidate from the applicants who responded to the original announcement without posting the position.

Only qualified applicants will be considered for this position. Employees of the U.S. District Court serve under “Excepted Appointments” and are considered “at will” employees. Federal Civil Service classifications or regulations do not apply; however, court employees are entitled to substantially the same benefits as other Federal Government employees.

All information provided by applicants is subject to verification and background investigation. Applicants are advised that false statements or omission of information on any application materials or the inability to meet the following conditions may be grounds for non-selection, withdrawal of an offer of employment or dismissal after being employed.

Participation in the interview process will be at the applicant’s own expense and relocation expenses will not be provided.

The position is subject to the mandatory electronic fund transfer (EFT) participation for payment of net pay (i.e., Direct Deposit).

Non-citizens may be interviewed and considered for employment, but employment offers will only be made to individuals who qualify under one of the exceptions in 8 U.S.C. § 1324b(a)(3)(B). In most cases, this means that an offer of employment cannot be made unless the candidate is a lawful permanent resident who is seeking U.S. citizenship as explained below.

Under 8 U.S.C. §1324b(a)(3)(B), a lawful permanent resident seeking citizenship may not apply for citizenship until he or she has been a permanent resident for at least five years (three years if seeking naturalization as a spouse of a citizen), at which point he or she must apply for citizenship within six months of becoming eligible, and must complete the process within two years of applying (unless there is a delay caused by the processors of the application). Non-citizens who have not been permanent residents for five years will be required to execute an affidavit that they intend to apply for citizenship when they become eligible to do so.

If selected for first time appointment to a position, you may be required to complete an initial performance probationary period. Failure to successfully complete the probationary period may result in termination of employment.

The United States District Court is an equal opportunity employer

Job Type: Full-time

Pay: $61,502.00 - $109,831.00 per year

Schedule:

• 8 hour shift
• Day shift

Work Location: Hybrid remote in San Diego, CA 92101

Salary : $61,502 - $109,831