Demo

Administrative Assistant

U.S. Lawns of Alexandria
Alexandria, LA Full Time
POSTED ON 2/4/2025
AVAILABLE BEFORE 4/3/2025

Key responsibilities may include:

  • Invoice Generation: Create and send invoices to clients promptly, accurately reflecting services rendered or products sold, including itemized details and payment terms.
  • Data Entry: Input customer information, project details, and pricing data into the accounting system to generate invoices.
  • Invoice Tracking: Monitor outstanding invoices, follow up with clients regarding overdue payments, and maintain updated records of invoice status.
  • Payment Processing: Receive and record customer payments, including online payments, checks, and credit card transactions.
  • Account Reconciliation: Match invoices to payments received, identify and resolve any discrepancies.
  • Customer Communication: Respond to customer inquiries regarding invoices, payment details, and billing issues.
  • Reporting: Generate and distribute periodic reports on outstanding invoices, sales revenue, and payment trends.
  • General Administrative Tasks:
  • Answering phone calls and managing email correspondence
  • Scheduling appointments and meetings
  • Maintaining filing systems and office records
  • Preparing and distributing documents
  • Supporting other administrative tasks as needed

Required skills:

  • Proficiency with accounting software (QuickBooks)
  • Strong attention to detail and accuracy with numbers
  • Excellent communication and interpersonal skills to interact with clients and internal teams
  • Organizational skills to manage multiple invoices and deadlines effectively

Job Types: Full-time, Part-time

Pay: $14.00 - $16.50 per hour

Expected hours: 30 per week

Schedule:

  • Monday to Friday

Ability to Commute:

  • Alexandria, LA 71301 (Required)

Ability to Relocate:

  • Alexandria, LA 71301: Relocate before starting work (Required)

Work Location: In person

Salary : $14 - $17

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