What are the responsibilities and job description for the Archives Specialist position at U.S. National Archives and Records Administration?
Summary
This position is part of the National Archives and Records Administration, John F. Kennedy Presidential Library and Museum. The incumbent ensures proper customer service to researchers. These duties include answering Inquiries concerning requested materials, including referral to other institutions housing NARA's materials, and developing new formats for reference requests. This may entail arranging and overseeing digitization and duplication of records in unusual formats or fragile conditions.
Learn more about this agency
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Duties
The following are the duties of this position at the GS-11. If you are selected at a lower grade level, you will have the opportunity to learn to perform all these duties, and will receive training to help you grow in this position.
As an Archives Specialist, you will:
Requirements
Conditions of Employment
If you do not meet any of the categories listed above, you may wish to apply under announcement DE-12669130-25-KB, which is open for any U.S. citizen to apply. Please refer to that announcement for details on open period, eligibility, and how to apply.
The experience may have been gained in either the public, private sector or volunteer service. One year of experience refers to full-time work; part-time work is considered on a prorated basis. To ensure full credit for your work experience, please indicate dates of employment by month/day/year, and indicate number of hours worked per week on your resume.
You must meet the following requirements within 30 days of the closing date of this announcement.
SPECIALIZED EXPERIENCE: For the GS-11, you must have one year of specialized experience at a level of difficulty and responsibility equivalent to the GS-09 grade level in the Federal service. Specialized experience for this position includes:
Utilizing a wide range of systems or databases to search beyond readily accessible material to locate, analyze, index, and manage records;
AND
Utilizing archival practices to digitize, process, and/or preserve audio visual/non-textual archival materials in formats, such as; motion picture films, sound recordings, commercial 45 RPM, Dictaphone belts, etc.;
AND
Leading a team or project performing archival functions, such as; accessioning, processing, reference and arrangement and description, and/or holdings maintenance on archival materials.
OR
Ph.D. or equivalent doctoral degree in a related field OR 3 full years of progressively higher level graduate education leading to such a degree or LL.M., if related.
OR
You may qualify by a combination of experience and education.
SPECIALIZED EXPERIENCE: For the GS-09, you must have one year of specialized experience at a level of difficulty and responsibility equivalent to the GS-07 grade level in the Federal service. Specialized experience for this position includes:
Utilizing a wide range of systems or databases to search beyond readily accessible material to locate, analyze, index, and manage records;
AND
Utilizing archival practices to digitize, process, and/or preserve audio visual/non-textual archival materials in formats, such as; motion picture films, sound recordings, commercial 45 RPM, Dictaphone belts, etc.;
OR
Master's or equivalent graduate degree in a related field OR 2 full years of progressively higher level graduate education leading to such a degree OR LL.B. or J.D., if related.
Note: You may qualify by a combination of experience and education.
In addition to the above requirements, you must meet the following time-in-grade requirement, if applicable (as defined in 5 CFR 300, Subpart F):
For the GS-11, you must have been at the GS-09level for 52 weeks.
For the GS-09, you must have been at the GS-07 level for 52 weeks.
Additional information
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
OFFICE OF PRESIDENTIAL LIBRARIES
Columbia Point
Boston, MA 02125-3398
US
This position is part of the National Archives and Records Administration, John F. Kennedy Presidential Library and Museum. The incumbent ensures proper customer service to researchers. These duties include answering Inquiries concerning requested materials, including referral to other institutions housing NARA's materials, and developing new formats for reference requests. This may entail arranging and overseeing digitization and duplication of records in unusual formats or fragile conditions.
Learn more about this agency
Help
Duties
The following are the duties of this position at the GS-11. If you are selected at a lower grade level, you will have the opportunity to learn to perform all these duties, and will receive training to help you grow in this position.
As an Archives Specialist, you will:
- Carry out a wide variety of complex actions required to transfer the legal and physical custody of federal agency or court records to NARA.
- Assist in the planning and coordination of partnership or internal digitization activities.
- Coordinate, oversee, or provides public services to individuals, agencies, and organizations in order to provide access to NARA's holdings.
- Carry out a wide range of actions required for processing archival records according to NARA policies, procedures, and standards.
- Plan, oversee, and/or carry out holding's maintenance actions needed to preserve NARA's holdings and make them available for use.
Requirements
Conditions of Employment
If you do not meet any of the categories listed above, you may wish to apply under announcement DE-12669130-25-KB, which is open for any U.S. citizen to apply. Please refer to that announcement for details on open period, eligibility, and how to apply.
The experience may have been gained in either the public, private sector or volunteer service. One year of experience refers to full-time work; part-time work is considered on a prorated basis. To ensure full credit for your work experience, please indicate dates of employment by month/day/year, and indicate number of hours worked per week on your resume.
- A one year probationary period may be required.
- Must successfully complete a background investigation.
- Complete a Declaration for Federal Employment to determine your suitability for Federal employment, at the time requested by the agency.
- If you are a male applicant born after December 31, 1959, certify that you have registered with the Selective Service System or are exempt from having to do so.
- Go through a Personal Identity Verification (PIV) process that requires two forms of identification from the Form i-9. Federal law requires verification of the identity and employment eligibility of all new hires in the U.S.
- The work requires regular periods of standing and working with several members of the public at the same time in an office setting, lifting containers archival materials of up to 50 pounds, working with xerography copiers, photographic, audio and video and other equipment as needed to provide reference service or for preservation purposes.
- Please refer to "Conditions of Employment."
- Click "Print Preview" to review the entire announcement before applying.
- Must be U.S. Citizens or U.S. Nationals.
You must meet the following requirements within 30 days of the closing date of this announcement.
SPECIALIZED EXPERIENCE: For the GS-11, you must have one year of specialized experience at a level of difficulty and responsibility equivalent to the GS-09 grade level in the Federal service. Specialized experience for this position includes:
Utilizing a wide range of systems or databases to search beyond readily accessible material to locate, analyze, index, and manage records;
AND
Utilizing archival practices to digitize, process, and/or preserve audio visual/non-textual archival materials in formats, such as; motion picture films, sound recordings, commercial 45 RPM, Dictaphone belts, etc.;
AND
Leading a team or project performing archival functions, such as; accessioning, processing, reference and arrangement and description, and/or holdings maintenance on archival materials.
OR
Ph.D. or equivalent doctoral degree in a related field OR 3 full years of progressively higher level graduate education leading to such a degree or LL.M., if related.
OR
You may qualify by a combination of experience and education.
SPECIALIZED EXPERIENCE: For the GS-09, you must have one year of specialized experience at a level of difficulty and responsibility equivalent to the GS-07 grade level in the Federal service. Specialized experience for this position includes:
Utilizing a wide range of systems or databases to search beyond readily accessible material to locate, analyze, index, and manage records;
AND
Utilizing archival practices to digitize, process, and/or preserve audio visual/non-textual archival materials in formats, such as; motion picture films, sound recordings, commercial 45 RPM, Dictaphone belts, etc.;
OR
Master's or equivalent graduate degree in a related field OR 2 full years of progressively higher level graduate education leading to such a degree OR LL.B. or J.D., if related.
Note: You may qualify by a combination of experience and education.
In addition to the above requirements, you must meet the following time-in-grade requirement, if applicable (as defined in 5 CFR 300, Subpart F):
For the GS-11, you must have been at the GS-09level for 52 weeks.
For the GS-09, you must have been at the GS-07 level for 52 weeks.
Additional information
- We may select from this announcement or any other source to fill one or more vacancies.
- This announcement may be used to fill like positions in other organizations within the National Archives and Records Administration.
- This is a bargaining unit position, AFGE Council 260.
- We offer opportunities for telework, per Agency policy.
- We offer opportunities for alternative and flexible work schedules, per Agency policy.
- Help A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
OFFICE OF PRESIDENTIAL LIBRARIES
Columbia Point
Boston, MA 02125-3398
US
