What are the responsibilities and job description for the Coordinator, Special Events position at U.S. Soccer Federation?
Description
U.S. Soccer Overview
We are U.S. Soccer and we are the future of sport in the United States. Our mission is to make soccer the preeminent sport in the United States. We embrace diversity, technology and global connections to drive the growth of our sport and serve our athletes and fans. We seek motivated, passionate, skilled people who can think, create and work on a team.
U.S. Soccer is a growing company that looks for team members to grow with it. U.S. Soccer offers a comprehensive compensation package, casual work environment, an inclusive culture and an atmosphere for professional development.
The Federation’s core principles set organization-wide standards to identify and foster our culture and inform how we interact and hold each other accountable. These principles guide U.S. Soccer: We Win Together. We Aim High. We Champion Diversity, Equity & Inclusion. To be successful as a USSF employee, it is critical to demonstrate and live up to these principles every day and with every interaction with peers, stakeholders, and partners.
The Federation’s core values are the individual attributes and characteristics that staff embody to uphold the organization’s principles and succeed. These values guide our employees: Integrity. Commitment. Teamwork. Respect.
U.S. Soccer is in a period of significant growth, with ambitions plans for US soccer in the near and far future. We are therefore, looking for dynamic servant-leaders to join us on this journey: in service to soccer. Applicants must be able to demonstrate visionary leadership, analytical decision-making, professional flexibility and an empathic approach that contributes to bold teams and delivers globally significant results.
Position Description
Reporting to the Manager of Special Events, this position will be responsible for supporting the planning and execution of best-in-class standalone U.S. Soccer events, both internal and external, as well as premium hospitality offerings and experiences at national team events.
Primary Responsibilities
We are U.S. Soccer and we are the future of sport in the United States. Our mission is to make soccer the preeminent sport in the United States. We embrace diversity, technology and global connections to drive the growth of our sport and serve our athletes and fans. We seek motivated, passionate, skilled people who can think, create and work on a team.
U.S. Soccer is a growing company that looks for team members to grow with it. U.S. Soccer offers a comprehensive compensation package, casual work environment, an inclusive culture and an atmosphere for professional development.
The Federation’s core principles set organization-wide standards to identify and foster our culture and inform how we interact and hold each other accountable. These principles guide U.S. Soccer: We Win Together. We Aim High. We Champion Diversity, Equity & Inclusion. To be successful as a USSF employee, it is critical to demonstrate and live up to these principles every day and with every interaction with peers, stakeholders, and partners.
The Federation’s core values are the individual attributes and characteristics that staff embody to uphold the organization’s principles and succeed. These values guide our employees: Integrity. Commitment. Teamwork. Respect.
U.S. Soccer is in a period of significant growth, with ambitions plans for US soccer in the near and far future. We are therefore, looking for dynamic servant-leaders to join us on this journey: in service to soccer. Applicants must be able to demonstrate visionary leadership, analytical decision-making, professional flexibility and an empathic approach that contributes to bold teams and delivers globally significant results.
Position Description
Reporting to the Manager of Special Events, this position will be responsible for supporting the planning and execution of best-in-class standalone U.S. Soccer events, both internal and external, as well as premium hospitality offerings and experiences at national team events.
Primary Responsibilities
- Support the coordination and implementation of over 20 internal and external U.S. Soccer special events including Annual General Meeting, SheBelieves Summit, Commercial Summit and National Soccer Hall of Fame Induction Ceremony
- Lead the organization and execution of community events and initiatives
- Continually scout, survey and source new event venues and vendors to foster long-standing relationships for the department
- Provide administrative support in the planning and execution of events, including invoice management, contract reviews, staffing plans, invitation tracking, ticket distribution, event recaps and reporting
- Collaborate occasionally with agencies and/or independent contractors in the planning and execution of select projects
- Foster relationships and collaborate with internal departments such as partnerships, development, marketing and fan experience to deliver on stakeholder expectations and needs through successful event execution
- Support the management of FanHQ and Block Parties by overseeing partner activations, communicating with stadium personnel, reviewing partner set-up requests, developing layouts and overseeing the events
- Coordinate and organize standalone partner activations through collaboration with the partnership marketing and event operations departments, and stadium personnel
- Support the organization of hospitality events and programs around key matches including securing location and vendor, managing invitations, décor and design, etc.
- Innovate and support the development of non-stadium events such as viewing parties, community engagements, city takeover activations and fan travel packages
- Conceptualize new event experiences that prove impactful for fans, partners and key stakeholders and that align with U.S. Soccer’s mission and objectives
- Support philanthropic campaigns to help bring awareness and or raise funds for different initiatives
- Other duties as assigned
Requirements
Minimum Qualifications
- Bachelor’s degree required
- 2 years of experience working in project management or event management
- Excellent organizational, planning and project management skill
- Ability to work professionally and collaboratively with management, staff, contractors, partners and the public
- Proven negotiating skills
- Exceptional attention to detail
- Ability to develop professional relationships that result in consistent, reliable and courteous communication with stakeholders and vendors
- Operates efficiently and effectively in a fast-paced environment
- Ability to think critically and problem solve
- Excellent written and verbal communication skills
- Exceptional time management skills and ability to prioritize workflow while delivering high quality work
- Takes action and shows initiative; Displays a can-do attitude
- Proficient with Microsoft Office software (Word, Excel, PowerPoint, etc.)
- Able and willing to lift and move items weighing up to 50 pounds
- Able and willing to travel up to 50% of the year
- Able and willing to travel and work non-traditional hours including evenings, weekends & holidays as necessary
- General knowledge of soccer
- Capable of working in fast-paced and demanding environments
- Must be able to connect “micro” details to the “macro” vision and mission
- Proficient experience with Microsoft Suite (Word, PowerPoint, Excel, and Outlook)
Desired Qualifications
- Experience working and negotiating with creative agencies and different types of vendors
- Proficient written and verbal communication skills
- Operates efficiently and effectively in a fast-paced environment
- Strong attention to detail and ability to innovate operations
U.S Soccer is an equal opportunity employer that is committed to diversity, equity and inclusion, and prohibits discrimination and harassment of any kind on the basis of race, color, sex, religion, national origin, citizenship, pregnancy, sexual orientation, gender identity, age, disability, genetic information, military status, political belief, or any other characteristic protected under the law. This policy applies to all our employment practices within our organization.
We strongly encourage women, people of color, LGBTQIA, veterans, parents, and persons with disabilities to apply.
