Human Resources/Office Assistant

Description

The TSUBAKI name is synonymous with excellence in quality, dependability and customer service. U.S. Tsubaki is a leading manufacturer and supplier of power transmission and motion control products. As a part of a vast, international network of corporate and industrial resources, Tsubaki offers its customers the finest state-of-the-art products available in the world and we strive to be the “Best Value” supplier in the industry.  

This position provides clerical and administrative support to the Human Resources & Payroll Department, President, U.S. Tsubaki Power Transmission Senior Vice President of Legal, Finance and Administration, and the Wheeling Office. 

Essential Duties and Responsibilities: The essential duties and responsibilities of this job are included but not limited to this job description – other tasks may be assigned and expected to be performed.

• Manages electronic files using File Manager. 
• Scans and electronically files all personnel and payroll related employee documents; legal documents. 
• Processes weekly hourly payroll as assigned. 
• Verifies new employee payroll set up after on-boarding. 
• Conducts various audits as assigned.  
• Prepares conversion and/or portability benefit documents for terminated employees.
• Prepares monthly anniversary and birthday postings; posts.
• Coordinates various mailings as needed. 
• Sorts incoming mail; prepares outgoing mail. 
• Authors Wellness Newsletter. 
• Coordinates Wellness gift card/prize distribution. 
• Prepares various memos, documents using Word, Excel.
• May assemble various packets of information, such as handbooks, benefits, etc. as needed. 
• Assists with coordination of materials for open enrollment. 
• Prepares and distributes memos regarding newly hired employees, terminated employees and promotions.
• Manages bulletin board postings.
• Manages swipe cards; issues, replaces, deactivates as needed. 
• Coordinates office celebrations, including luncheons, holiday celebrations, retirements and returns to Japan. 
• Coordinates all aspects for corporate executive meetings, securing venue, equipment, food and beverages. 
• Distributes various documents to employees in office. 
• Places orders for office supplies.   
• Assists Accounting department with clerical support as needed. 
• Other tasks/functions as assigned. 

Requirements

• High School diploma or equivalent. 
• Two to three years of office or HR experience. 
• Knowledge of payroll beneficial, but not necessary.   
• The candidate must be able to read, write and speak English; perform basic mathematical functions – addition, subtraction, multiplication, division; be highly detail orientated; and type/key punch at least 30 WPM.
• This individual will handle confidential information and work independently to multi-task and prioritize work based on deadlines.
• Must be able to communicate clearly and comfortably with all employees; remain calm under pressure while conducting self professionally & ethically; and place a high emphasis on excellent customer service. 

U.S. Tsubaki offers a competitive compensation package, including health benefits effective on date of hire, generous 401(k) match and profit sharing, education reimbursement, and annual bonus potential.

Tsubaki is an Equal Opportunity Employer - Minorities/Females/Veterans/Disability

PM21

Salary : $24 - $26