What are the responsibilities and job description for the Administrative Associate position at UAB Health System?
Compensation :
Pay Range: $18.35 - $29.80/hour
- Benefits available for eligible positions include: 100% tuition assistance, wellness initiatives, generous paid time off, paid parental leave, Public Service Loan Forgiveness Program eligible employer, plus more. In addition to our many benefits and perks , UAB Medicine provides a variety of resources to support employees both personally and professionally.
Work with the Best at UAB Medicine :
UAB Medicine is Alabama's largest single-site employer and operates over 1,200 beds and over 200 clinics in Birmingham , Alabama. When you become part of UAB Medicine, you join a nationally ranked academic medical center committed to education and advancing medical science through research.
-U.S. News & World Report's Best Hospitals, #1 in Alabama
- America's No. 1 Best Large Employer,Forbes, 2021
- Level I Trauma Center
- NCI-Designated Comprehensive Cancer Center, Comprehensive Transplant Institute, Comprehensive Stroke Center
Our success in patient care, innovation, and education is a direct result of our supportive and inclusive culture . Whether you are looking to start your career, fast-track your development, or diversify your skills, UAB Medicine offers avenues for advancement that other employers cannot match .
Why OPXE:
- Be part of a dynamic, innovative team focused on transforming the healthcare experience.
- Contribute to enhancing patient care and improving the overall patient experience.
- Work in an environment that values Collaboration, Courage, Dedication, and Integrity.
Job Summary:
We are seeking a dynamic and organized Administrative Associate to join our innovative team in the Office of Patient Experience and Engagement (OPXE). This role is critical to ensuring the smooth operation of our department, which is dedicated to improving the patient experience across our health system. As a key member of our team, you will be responsible for providing comprehensive administrative support, managing daily office functions, and creating a positive and engaging office culture. We are looking for someone who thrives in a fast-paced, team-oriented environment and enjoys being the "glue" that keeps things running smoothly.
Key Responsibilities:
- Invoice & Payment Tracking: Manage and track invoices and payment requests, ensuring timely processing and adherence to department budgets.
- Calendar Management: Support the AVP by scheduling and managing meetings, appointments, and travel arrangements to ensure optimal use of time and resources.
- Office Organization: Keep the office running smoothly by ensuring supplies are stocked, maintaining a clean and organized workspace, and providing logistical support for department events and activities.
- Meeting Preparation: Assist in preparing for meetings, including coordinating materials, setting up virtual or in-person meetings, and taking notes as needed.
- Office Culture & Team Support: Foster a positive, collaborative office culture by supporting team activities, assisting with staff engagement initiatives, and contributing to a healthy and motivating work environment.
- Additional Administrative Support: Provide additional support to the department as needed, assisting with various administrative tasks and projects.
Minimum Requirements
Bachelor's degree in a related field and one (1) year of related experience required Or an equivalent
combination of relevant education and/or experience.
Knowledge / Skills / Abilities
Skills: Excellent organizational and multitasking abilities; strong written and verbal communication skills; proficient in Microsoft Office Suite (Word, Excel, PowerPoint); experience with scheduling and calendar management.
Personal Attributes: Vibrant, proactive, and adaptable with a positive attitude and a willingness to take initiative. A team player who thrives in a collaborative, fast-paced environment and is passionate about making a meaningful impact on patient care and experience.
Primary Location: UAB Health System
Job Category: Clerical & Administrative
Organization: 693500000 Patient/Staff Satisfaction
Employee Status: Regular
Shift: Day/1st Shift
Salary : $18 - $30
