What are the responsibilities and job description for the DIVISION ADMINISTRATOR III position at UAB Health System?
This position will work closely with the Cardiology Division Director and the Executive Administrator for the Department of Medicine. This position will be responsible for oversight of the division's finance and accounting practices. In partnership with the Department and HSF, this position will also oversee the clinical operations of the Division. Will support and monitor research-related activities to ensure compliance with UAB and funding agency regulations; prepare reports as required. Oversee management of all student, fellow, and residency related activities in the division. Supervise administrative staff and manage division human resource functions. Ensure compliance with UAB, School of Medicine, HSF, and governmental policies, procedures, and regulations related to financial affairs, physician billing at all practice sites, grants and contracts, practice enhancement, and philanthropy matters.
To manage the administrative and financial affairs of an extremely large, or multiple large, complex divisions within a School of Medicine (SOM) clinical department. To represent and speak on behalf of the Division Director with regard to all administrative and financial matters. To partner with Division Director on strategic planning for the division. To make decisions regarding the reporting and use of financial resources. To ensure proper accounting for all state, grant, and miscellaneous restricted/unrestricted accounts. To oversee the review, approval and reporting of all expenditures and perform financial analyses/forecasting/budgeting. To handle space/facilities planning and all human resources actions for department, including hiring, salary, faculty promotions/tenure and employee relations issues for staff and faculty. To partner with Division Director on recruitment and retention of new faculty members. To oversee and originate programs and special events related to the department. To conduct audits to diagnose operational efficiencies and takes action to improve inefficiencies.
To provide financial guidance to staff and manages revenue-producing activities, as appropriate. To partner with and advise Division Director regarding development of policies/guidelines relating to administrative, fiscal and operational functions. To liaise with Department Chair's Office, SOM Dean's Office, and HSF and Health System administrative officers to ensure the integrity of division's administrative and financial operations. To handle budgets (including grants and contracts and clinical revenue) of >$30M.
Salary Range: $104,045 - $169,075
Bachelor's degree in Business, Finance or a related field and ten (10) years of related experience required. Work experience may NOT substitute for education requirement.
UAB is an Equal Employment/Equal Educational Opportunity Institution dedicated to providing equal opportunities and equal access to all individuals regardless of race, color, religion, ethnic or national origin, sex (including pregnancy), genetic information, age, disability, religion, sexual orientation, gender identity, gender expression, and veteran's status. As required by Title IX, UAB prohibits sex discrimination in any education program or activity that it operates. Individuals may report concerns or questions to UAB's Assistant Vice President and Senior Title IX Coordinator. The Title IX notice of nondiscrimination is located at uab.edu/titleix
Primary Location: University
Job Category: Professional & Managerial
Organization: 311400000 Department of Medicine Chair Office
Employee Status: Regular
Shift: Day/1st Shift
Salary : $104,045 - $169,075
