EXECUTIVE ASSISTANT I

Executive Assistant to the Dean; this position requires excellent verbal and written communication skills along with the ability to prioritize tasks.

Duties & Responsibilities

1. Under minimal supervision, provide executive level assistance to the Dean of Graduate School.
2. Deliver diverse, complex, and confidential administrative support
3. Demonstrate independent judgment and initiative on assignments that are sensitive in nature.
4. Collaborate with high level contacts inside and outside the institution.
5. Draft emails, letters of support, and other confidential documents.*
6. Possess high level knowledge of organization policy and procedure and stay informed on any changes.
7. Assist in gathering and analyzing data relevant to the Graduate School.
8. Perform special assignments such as researching information and generating reports and presentations based on collected data.
9. As needed, manage the Dean's calendar.
10. Schedule meetings and ensure that the Dean is fully prepared.
11. Assist the Graduate School Associate Deans with scheduling meetings and events.
12. Manage travel arrangements for the Dean as well as invited university guests.
13. Prepare and submit travel and all other reimbursements related to the Dean.
14. Oversee conference room reservations and assist with events as needed.
15. Perform other duties as assigned.

* A writing sample will be required.

This position may require work hours outside of normal office hours.

Annual Salary Range: $47,665 - $60,000

Bachelor's degree Accounting, Business, Finance or a related field and two (2) years of related experience required. OR AN EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE.

UAB is an Equal Employment/Equal Educational Opportunity Institution dedicated to providing equal opportunities and equal access to all individuals regardless of race, color, religion, ethnic or national origin, sex (including pregnancy), genetic information, age, disability, religion, sexual orientation, gender identity, gender expression, and veteran's status. As required by Title IX, UAB prohibits sex discrimination in any education program or activity that it operates. Individuals may report concerns or questions to UAB's Assistant Vice President and Senior Title IX Coordinator. The Title IX notice of nondiscrimination is located at uab.edu/titleix.

Primary Location: University
Job Category: Professional & Managerial
Organization: 510000000 Graduate School Dean's Office
Employee Status: Regular
Shift: Day/1st Shift

Salary : $47,665 - $60,000