Administrative Project Specialist - Neurosurgery Section

Schedule: Monday-Friday 8am-5pm

Location: Faculty Office Tower

Benefits include: 100% tuition assistance, wellness initiatives, generous paid time off, paid parental leave, Public Service Loan Forgiveness Program eligible employer, plus more. In addition to our many benefits and perks, UAB Medicine provides a variety of resources to support employees both personally and professionally.

Works under minimal supervision, provide diverse, complex and often confidential administrative and support services to the Executive Administrator and departmental physicians. Work requires independent judgment and initiative on assignments that are sensitive in nature and demonstrated ability to deal with high level contacts inside and outside the Department. Responsible for the coordination of the onboarding process for new departmental employees and faculty members and annual promotion and tenure process Required to work independently to begin and complete projects up to and including acting as the delegate for the Executive Administrator in requesting additional information or providing responses on his/her behalf. Independently perform special assignments such as researching information, compiling reports and special projects and events as directed. Requires knowledge of organization policy and procedure and high level of technical skill. The ability to interact with staff (at all levels) in a fast paced environment, sometimes under pressure, remaining flexible, proactive, resourceful and efficient, with a high level of professionalism and confidentiality is crucial to this role. May be responsible for the supervision of student employees. May be responsible for event planning.

Position Requirements:
High school diploma/GED, and five (5) years of progressive secretarial experience.

License/Certification/Registration:
N/A

TRAITS & SKILLS:
Must be self-directed / self-motivated; must have excellent communication and possess outstanding customer service and interpersonal skills. Must be able to: (1) perform a variety of duties often changing from one task to another of a different nature without loss of efficiency or composure; (2) accept responsibility for one’s own work; (3) work independently; (4) recognize the rights and responsibilities of patient confidentiality; (5) convey empathy and compassion to those experiencing pain, physical or emotional distress and/or grief; (6) relate to others in a manner which creates a sense of teamwork and cooperation; (7) communicate effectively with people from every socioeconomic, cultural and educational background; (8) exhibit flexibility and cope effectively in an ever-changing, fast-paced healthcare environment; (9) perform effectively when confronted with emergency, critical, unusual or dangerous situations; (10) demonstrate the quality work ethic of doing the right thing the right way; and (11) maintain a customer focus and strive to satisfy the customer's perceived needs.