Clinical Administrative Office Specialist IV - Cardiology

Schedule: Monday-Friday 8a-5p

Location: Faculty Office Tower

Benefits include: 100% tuition assistance, wellness initiatives, generous paid time off, paid parental leave, Public Service Loan Forgiveness Program eligible employer, plus more. In addition to our many benefits and perks, UAB Medicine provides a variety of resources to support employees both personally and professionally.

Under general supervision and with some discretion on prioritizing work and according to established policies and procedures, to provide administrative support to the department physicians, as well as,
general operational support to their assigned clinic/department. To coordinate meetings as requested and make travel arrangements. To serve as liaison to other departments.

1. Prepares correspondence to be distributed. Composes, types, edits and distributes correspondence, memos, reports and similar documents according to general instructions. Transcribes dictation accurately. Prepares manuscripts, grants and protocols for final submission. Makes copies and distributes documents as instructed. Coordinates help from outside sources for grant submission.
2. Manages supervisor’s schedule. Arranges meetings and conferences as needed. Notifies attendees of any changes. Arranges for refreshments and/or special equipment as needed. Serves as a liaison between clinic scheduling and the physician.
3. Handles scheduling, ordering and setting up for grand rounds and other conferences where the physician is to speak.
4. Formats journal articles to comply with practicing standards. Oversees department records, filing systems and libraries. Inventories, orders, stocks and distributes supplies.
5. Performs other duties as assigned.

Position Requirements:
Required: High school diploma or equivalent and five years responsible clerical experience involving standard secretarial and scheduling duties. Must: (1) type 50 words per minute accurately; (2) demonstrate strong word processing skills, the ability to use calculator and prioritize work; (3) display excellent verbal and written skills; (4) must be able to compose, edit and proofread work

Preferred: Prior leadership role or assistant management experience.

LICENSE, CERTIFICATION AND/OR REGISTRATION:

Required: NA

TRAITS & SKILLS: Must be self-directed / self-motivated; must have good communication and interpersonal skills. Must be able to: (1) perform a variety of duties often changing from one task to another of a different nature without loss of efficiency or composure; (2) accept responsibility for the direction, control and planning of an one’s own work; (3) work independently; (4) recognize the rights and responsibilities of patient confidentiality; (5) convey empathy and compassion to those experiencing pain, physical or emotional distress and/or grief; (6) relate to others in a manner which creates a sense of teamwork and cooperation; (7) communicate effectively with people from every socioeconomic, cultural and educational background; (8) exhibit flexibility and cope effectively in an ever-changing, fast-paced healthcare environment; (9) perform effectively when confronted with emergency, critical, unusual or dangerous situations; (10) demonstrate the quality work ethic of doing the right thing the right way; and (11) maintain a customer focus and strive to satisfy the customer's perceived needs.