What are the responsibilities and job description for the Administrative Deputy: Students & Community position at UATX?
The Administrative Deputy: Students & Community, is a full-time, in-person role responsible for providing high-level administrative support for student affairs, culture, and parent and family programming. This role will manage scheduling, correspondence, project coordination, and internal communication ensuring the smooth functioning of the Students and Community Department. The Administrative Deputy will play a vital role in supporting leadership, overseeing operational logistics, and fostering engagement with students and families.
\n- Calendar & Scheduling Management
- In close consultation with the University Dean, Director of Student Life, and Community Manager, oversee daily and weekly scheduling, ensuring seamless coordination of meetings and events.
- Manage and maintain the official calendar for student affairs, culture, and parent/family programming.
- Anticipate and resolve scheduling conflicts in collaboration with leadership.
- Correspondence & Communications
- Draft and manage email communications, announcements, and official correspondence.
- Serve as a primary point of contact for inquiries related to student affairs and parent engagement.
- Coordinate communication between students, faculty, and external stakeholders.
- Project Management & Administrative Support
- Assist in planning and executing student-focused projects and initiatives.
- Track deadlines, deliverables, and progress on student affairs programs.
- Maintain accurate records, reports, and documentation for student-related activities.
- Provide general administrative support as needed.
- Event Support & Coordination
- Assist in organizing and executing student affairs events, cultural initiatives, and family engagement programs.
- Coordinate logistics such as venue reservations, catering, vendor management, and materials preparation.
- Provide on-site event support and troubleshoot issues as they arise.
- Parent & Family Programming Support
- Develop and maintain resources for parent and family engagement.
- Coordinate meetings, events, and communications for parents and guardians.
- Track feedback and engagement metrics to improve outreach and effectiveness.
- Perform other related duties as assigned.
- Bachelor’s degree in a relevant field or equivalent work experience.
- Strong organizational and administrative skills.
- Excellent written and verbal communication abilities.
- Ability to manage multiple projects and deadlines in a fast-paced environment.
- Proficiency in office software (e.g., Microsoft Office, Google Suite, project management tools).
- Strong attention to detail and problem-solving skills.
- Experience in handling sensitive or confidential information with professionalism.
- Ability to work independently and collaboratively across multiple teams.
- Experience in higher education, student affairs, or event coordination.
- Familiarity with project management tools and best practices.
- Knowledge of student engagement and family programming strategies.
EEO / AA STATEMENT OF NON-DISCRIMINATION
UATX does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factor.
