UBEO Business Services, the premier provider of business technology products and services, is seeking to hire a Marketing Coordinator to join our team in Austin, TX!
UBEO is a distributor / servicer of document equipment and software solutions. Primary products include Canon, Ricoh, Xerox and Konica Minolta multi-functional equipment and Kyocera printers. UBEO specializes in electronic document management software and integrations.
Department : Marketing
Reports To : Director of Marketing HQ
FLSA Status : Full Time / Exempt
Purpose
This role will support the marketing team by managing projects, coordinating with field teams, executing events, and assisting in various marketing initiatives. The ideal candidate will have a passion for marketing and be adept at handling multiple projects simultaneously while working closely with internal and external stakeholders.
Responsibilities include, but are not limited to the following :
Project Management :
- Lead the coordination and execution of marketing projects, ensuring timelines and deliverables are met.
- Collaborate with cross-functional teams to manage project workflows, track progress, and report on status updates.
- Assist in the creation and maintenance of project documentation, marketing calendars, and campaign schedules.
Field Team Coordination :
Serve as the main point of contact between the marketing team and the field / sales teams.Coordinate the distribution of marketing materials, sales collateral, and promotional items to field teams.Gather feedback from field teams to ensure marketing strategies align with market needs.Event Execution :
Plan, organize, and direct events including trade shows, conferences, webinars, and internal meetings.Coordinate event logistics such as venue booking, vendor management, and promotional materials.Assist in post-event reporting, including ROI analysis and stakeholder feedback.Marketing Operations Support :
Assist in the execution of digital and print marketing campaigns, including email marketing, social media, and content marketing.Coordinate with the design team to develop promotional materials, advertisements, and presentations in response to field needs / requests.Support the creation, scheduling, and distribution of marketing content and collateral.Provide general administrative support to the marketing leader including scheduling, budget tracking, expenses, and invoice processing.Supervision
Supervised
Contacts
Internal : Exempt, Non-Exempt
External : Current Customers, Vendors
Job Related Dimensions
Excellent customer service skillsStrong analytical and troubleshooting skillsMust be a self-starterMust be capable of working independentlyAbility to handle stressful situations and thrive under pressureImpeccable integrity and honestyExcellent management, interpersonal, and leadership skills requiredExcellent customer service and business skillsMust have excellent communication skills, both verbal and writtenAbility to plan and organize (work management)Strong sense of teamwork (cooperation)High level of work standards (concern for quality)Must be highly motivated, well organized, detail-oriented, possess good time management skills and driven to succeedQualifications
Bachelor’s degree in Marketing, Communications, Business, or related field.1-3 years of experience in a marketing, communications, or project management role.Strong organizational and project management skills, with the ability to manage multiple tasks simultaneously.Excellent communication skills, both written and verbal.Proficiency in Microsoft Office, Google Workspace, and marketing project management tools (e.g., Asana, Trello, Monday.com).Experience with event planning, coordination, and execution.Basic understanding of digital marketing channels, including social media, email marketing, and content creation.Preferred Qualifications :
Familiarity with CRM platforms (e.g., HubSpot, Salesforce).Experience working with field or sales teams.Knowledge of Adobe Creative Suite or similar design tools is a plus.Physical Demands & Work Environment
Ability to sit at desk for prolonged periods of timeAbility to talk on the phone and work with various computer tools and applicationsAbility to type and compose written communication in various formsAbility to lift 20 lbs on occasionAbility to travel in the field as neededUBEO offers a competitive compensation package. UBEO also offers an excellent benefits package which is a significant part of our employee's total compensation. We strive to provide a broad range of competitive benefits designed to meet your personal needs and priorities. Our comprehensive benefits package includes :
Choice of medical, dental, and vision plans that provide our employees and their families with high-quality healthcare, including orthodontia for both adults and childrenGenerous Company Paid Health Reimbursement Account Options to defray deductible expensesCompany paid life and accidental death and dismemberment insurance for you, your spouse, and childrenFlexible Spending and Health Savings Account Options - Set aside pre-tax dollars to cover out-of-pocket expenses related to health or dependent careVoluntary coverages at low group rates including Aflac Insurance - In the event of death or disability, you can help protect your family against the loss of income with various types of insurancePet Insurance, breathe easy knowing Nationwide has your pets coveredPre-paid legal coverage, access to experienced attorneys that can help you with any legal issue 24 / 7A generous wealth accumulation program will help you achieve financial security for retirement. We offer a 401(K) Plan w / Match upon eligibility and Free Financial CounselingGenerous vacation, holiday, and sick leave programs - as we believe that taking advantage of time away from work is essential for a well-balanced lifeUBEO is an Equal Opportunity Employer and considers applicants for all positions without regard to age, sex, color, race, religion, national origin, disability, genetic information or predisposition, military / veteran status, citizenship status, marital status or any other group protected by applicable federal, state, or local laws.
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