What are the responsibilities and job description for the Executive Assistant Business Partner II position at Uber?
About The Team
Within the CLO, Trust & Security's mission is to protect our people, places, platform, and communities. Global in remit, the team comprises three organizations: Global Security, Global Investigations, and Public Safety. All three organizations collect data and intelligence to promote trust, safety and security and have strong relationships with law enforcement and governments. Unique to this team is the opportunity to impact communities around the world, whether or not members of those communities are Uber customers.
About The Role
The role will support the Chief Trust & Security Officer and will be an integral part of the Trust & Security leadership team. Executive Assistant Business Partners (EABPs) partner with Uber's leadership to provide sophisticated administrative and operational support, while also contributing to projects that help drive business priorities and strengthen team collaboration and morale.
Do you enjoy anticipating the needs of the team and solving complex admin and operational issues before they even arise? Do you want to be a part of an extraordinary CLO EA community? If so, see the day-to-day functions below and apply!
What You'll Do
Within the CLO, Trust & Security's mission is to protect our people, places, platform, and communities. Global in remit, the team comprises three organizations: Global Security, Global Investigations, and Public Safety. All three organizations collect data and intelligence to promote trust, safety and security and have strong relationships with law enforcement and governments. Unique to this team is the opportunity to impact communities around the world, whether or not members of those communities are Uber customers.
About The Role
The role will support the Chief Trust & Security Officer and will be an integral part of the Trust & Security leadership team. Executive Assistant Business Partners (EABPs) partner with Uber's leadership to provide sophisticated administrative and operational support, while also contributing to projects that help drive business priorities and strengthen team collaboration and morale.
Do you enjoy anticipating the needs of the team and solving complex admin and operational issues before they even arise? Do you want to be a part of an extraordinary CLO EA community? If so, see the day-to-day functions below and apply!
What You'll Do
- Manage several Google calendars including vetting, prioritizing, and providing recommendations
- Maintaining the calendar for accuracy and free of conflicts
- Help ensure leaders are properly prepared and on time for all meetings.
- Assist with the scheduling of multiple stakeholder meetings
- Meetings with ELT management and Uber Board Meetings
- External Board meetings
- Contribute to leadership meetings by taking notes and tracking action items
- Lead strategic projects to increase the impact of Trust & Security
- Work closely with the CLO EAs to align on meetings and events led by the Chief Legal Officer and back-up coverage as needed.
- Navigate the intricacies of supporting leaders remotely
- Assist with event planning and coordination for team meetings, all-hands meetings, and on/offsites
- Make domestic and international travel arrangements
- Secure visas and update passports
- Draft detailed travel itineraries with the help from local teams and provide remote assistance with logistics
- Follow up and provide reminders on project deadlines, AIs, and deliverables
- Assist with ensuring the timely review and submission of expenses
- Preview and provide feedback regarding team expense reports, and assist with managing leader's or team's morale budget
- May assist with the CLO EA program by helping with alignment, morale, training and development, and hiring
- Work cohesively with our internal business partners
- Have availability to come into the San Francisco office when needed
- Travel with team to an on/offsite yearly
- Be willing to aid in personal appointments and agenda to coincide with business needs
- Minimum 6 years of administrative experience
- Minimum 8 years of administrative experience preferred
- Minimum 4 years experience supporting a VP-level leader in a global firm
- Google Workspace, Zoom, Concur, Egencia, Slack
- Tech company experience
- Experience supporting multiple leaders
- Excellent communication skills with ability to build strong relationships with both internal and external stakeholders
- Demonstrated ability to prioritize leaders' calendar with ability to make judgment calls and decisions based on rapidly shifting priorities
- Ability to manage and mentor the other EAs in the department.
- Proven ability to work in a fast paced, often changing environment with efficiency and accuracy
- Ability to take initiative and ownership over sometimes ambiguous tasks and situations with little oversight
- Strong organizational skills with a strong attention to detail
- Experience coordinating projects
- Critical to hold highly confidential information
- Bachelor's degree or equivalent practical experience
Salary : $46 - $57
