Event Logistics Assistant (EVENTS SPEC 1)

Reporting to the UC Student & Policy Center (UCSPC) Director, the Event Logistics Assistant will be responsible for ensuring the smooth execution of events through comprehensive logistical support. The primary focus of this role is to perform the logistical set up and breakdown of events, ensuring that all materials, equipment, and supplies are in place and transported as needed. The assistant will also provide on-site support to the Director and Event Coordinator during events. The ideal candidate will be organized, detail-oriented, and capable of managing multiple tasks in a dynamic environment.

Apply By Date

March 19, 2025 at 11 : 59pm

Qualifications

Minimum Qualifications - For full consideration, applicants are encouraged to upload license and / or certification if required of the position

• Bachelor's degree in related area and / or equivalent experience / training
• Experience in logistics, such as handling event setup and breakdown, and managing furnishings, equipment and supplies.
• Prior experience working directly at events, handling event flow, managing attendee needs, and troubleshooting logistical or technical challenges in real-time.
• Ability to efficiently manage multiple tasks, coordinate logistics,ensuring all logistical aspects of an event are executed smoothly and according to plan.
• Strong analytical and quick-thinking skills to identify issues and implement immediate solutions during event preparation and on-site management, ensuring minimal disruption.
• Excellent verbal and written communication skills for clear and professional interaction with team members and attendees, ensuring seamless coordination and understanding of event needs.
• Ability to prioritize tasks, manage deadlines, and adapt to changing circumstances, ensuring all aspects of event logistics are completed on schedule.
• Proven ability to work effectively with cross-functional teams and stakeholders, maintaining a positive and cooperative environment to achieve event success.

Preferred Qualifications

Key Responsibilities

Department Overview

The University of California and its 10 campuses are poised to enter a new phase of engagement in Sacramento, with a brand new system-wide hub, the UC Student and Policy Center (UCSPC), bringing together UC faculty, researchers, and students with state leaders and policymakers in the heart of the California's capital city, Sacramento, California. In the coming years, the Center will be activated by a highly visible, public facing program of topflight speakers, debates, briefings, and panels designed to speak to major policy issues of our time, policy work conducted on behalf of the State of California and the legislature, and to the groundbreaking work of UC students and faculty throughout the UC system. Administered by the Office of the President and activated by researchers and students from across the UC system, the UCSPC is located within walking distance of the state capital in Sacramento and serves as a lively civic space for events, debates, gatherings, meetings and more. The Center will be a locus for drawing attention to collaborative policy research efforts within and between the campuses, and a conduit for making that research available to state policymakers. The mission of the public-facing program is to harness all that the world's most celebrated public university has to offer to policy makers in the capital and to be recognized in the media for this effort.

POSITION INFORMATION

Benefits

Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. Learn more about the benefits below and eligibility rules by visiting either our handy Benefits Summary for UC Davis Health Employees or Benefits Summary for UC Davis Employees and our Benefits Page.

If you are represented by a union, benefits are negotiated between the University of California (UC) and your union and finalized in a contract. Read your bargaining unit's employment contract, stay abreast of current negotiations and learn about collective bargaining at UC :

Physical Demands

Mental Demands

Work Environment

Special Requirements - Please contact your recruiter with questions regarding which activities apply by position

Misconduct Disclosure Requirement : As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

Diversity, Equity, Inclusion and Belonging

At UC Davis, we're solving life's most urgent challenges to bring a fuller, healthier, and more resilient world within reach. We grow from every challenge we take on and we don't just maintain - we improve. We recognize that creating an inclusive and intellectually vibrant organization means understanding and valuing both our individual differences and our common ground. The most comprehensive solutions come from the most diverse minds and you belong here. As you consider joining UC Davis, please explore our Principles of Community, our Clinical Strategic Plan and strategic vision for research and education, and our latest efforts to outgrow the expected. The University of California, Davis is an Equal Opportunity / Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

For the University of California's Affirmative Action Policy, please visit :

For the University of California's Anti-Discrimination Policy, please visit :

Because we want you to be seen, our recruiting process at UC Davis fosters authenticity, diversity, and inclusion. Studies have shown that some people may not apply to jobs unless they meet every single qualification. Each unique role at UC Davis has a set of requirements and you could be perfect for this role, or you could be perfect for the next role! Don't meet all the requirements? We still encourage you to apply! #YouBelongHere

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Salary : $24 - $34