Distribution - Hospital Assistant 3

Among primary functions, the Distribution Department is responsible for the maintenance of back-up patient care and operating room inventory supplies; tracking; delivery of equipment, gases and medical supplies; par stocking programs and audit-ready record keeping.

Job Summary

We offer exceptional employment benefits including medical, dental, and vision plans, generous paid vacations and holidays, excellent retirement savings and investment plans, continuing education, and reduced fee and scholarship programs.

THIS IS NOT AN H1- B OPPORTUNITY

Responsibilities

The purpose of this position is to provide customer service and support to Hospital operating room operations. Incumbent works directly with OR surgeons and nursing supervisors to ensure critical OR supplies are readily available and PAR levels are set adequately. Incumbent is also responsible for adding and removing OR supplies to and from our perpetual inventory to supplement fast moving items from depleting and becoming outdated, and notifies OR staff of any supply changes, IE, back orders, overstock, substitute and discontinued products and recommending permanent replacement products in conjunction with the Purchasing Department. Incumbent must independently ensure that tasks are timely prioritized and that all shift – assigned tasks are completed. Special assignments are to be completed if/when regular-scheduled tasks are completed, therefore incumbent must be self-motivated and in sync with co-workers on project status. Primarily assigned to work the hospital operating departments, the incumbent singularly represents the entire department. Therefore, the individual must serve as a technical expert and perform tasks and posses overall skills and knowledge regarding: operating room medical supplies, patient equipment; patient care organizational information and the resources to draw upon; overall Distribution department general functions.

Required Qualifications

• Extensive experience with OR supplies, instrumentation, and equipment and know their applications and suitable substitutions.
• Extensive knowledge of cost effective material management practices in an OR environment, relative to product storage, distribution methods, product security, receiving goods, selling goods, crediting returns, product integrity for patient use and product substitutions as it relates to OR items and goods..
• Experience in maintaining multiple filing systems, records, and logistical information is required in this position. Knowledge of computerized and hard-copy information systems is essential.
• Proficiency in and experience using Microsoft Word, Excel, and Outlook. Knowledge and understanding of policies and procedures applicable to the receiving and processing of hospital supply-related materials are extremely important to this position.
• Experience, general understanding and recognition of medical equipment hospital/clinical setting are required.
• Knowledge and use of basic mathematical calculations; addition, subtraction, multiplication, and division. Skills for accurate calculations of inventory replenishment, weight, units of measure, and package counts are essential.
• Must be able to clearly understand, speak, read and write English to comprehend and convey instructions on invoices, shipping documents, control logs, inventory sheets, communications systems and general correspondence.
• Strong interpersonal skills to relay instructions and ideas to a diverse audience. Incumbent must be capable of maintaining professional demeanor while working accurately and quickly; handling multiple tasks simultaneously.
• Extensive knowledge of functions related to hospital supply activities is required. This includes distribution logistics, proper documentation, weights and units of measure, and policies and procedures related to product dispersal.
• Knowledge and applicable use of University of California policies and procedures is essential.
• Incumbent must be capable of making logical and sound decisions and knowing when limits of personal authority and resourcefulness have been reached. Must recognize when to act independently or when to seek proper authority or involve other resources to solve a situation.

Special Requirements

This position may be subject to a criminal background investigation, drug screen, Live Scan fingerprinting, medical evaluation clearance, and functional capacity assessment.

The University of California has implemented a SARS-CoV-2 (COVID-19) Vaccination Program SARS-CoV-2 Vaccination Policy (ucop.edu) covering all employees. To be compliant with the policy, employees must submit proof of vaccination or a University-approved exception or deferral.

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As you consider joining UC Davis, please explore our Principles of Community, our Clinical Strategic Plan and strategic vision for research and education, and our latest efforts to outgrow the expected.

The University of California is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy.