HR Coordinator

Who We Are

Founded in 1965, UC Irvine is a member of the prestigious Association of American Universities and is ranked among the nation’s top 10 public universities by U.S. News & World Report. The campus has produced five Nobel laureates and is known for its academic achievement, premier research, innovation and anteater mascot. Led by Chancellor Howard Gillman, UC Irvine has more than 36,000 students and offers 224 degree programs. It’s located in one of the world’s safest and most economically vibrant communities and is Orange County’s second-largest employer, contributing $7 billion annually to the local economy and $8 billion statewide.

To learn more about UC Irvine, visit www.uci.edu.

The UC Irvine Student Health Center is a comprehensive outpatient clinic staffed with licensed primary care physicians, psychiatrists, licensed clinical social workers, dentists, physician assistants, registered nurse practitioners, and registered nurses. Medical specialists from various disciplines including dermatology, orthopedics/sports medicine, gynecology, internal medicine, and ENT provide on-site consultation on a regular basis. Student Health also offers basic radiology and clinical laboratory services, insurance consultation, and an on-site pharmacy, making SHC a comprehensive and convenient clinic dedicated to serving students.

Your Role on the Team

Under general supervision of the Human Resources Manager, the HR Coordinator will provide administrative support in matters related to payroll and personnel management for the Student Health Center. This position will serve as the primary payroll processor for the Student Health Center with comprehensive bi-weekly (BW) and monthly (MO) payroll and time-reporting in the Time Reporting System (TRS) and UCPath and will assist with onboarding new hires and provide administrative coordination for personnel and payroll-related functions.

Total Compensation

What It Takes to be Successful

In addition to the salary range listed below, we offer a wealth of benefits to make working at UCI even more rewarding. These benefits may include medical insurance, sick and vacation time, retirement savings plans, and access to a number of discounts and perks. Please utilize the links listed here to learn more about our compensation practices and benefits.

The expected pay range for this recruitment is $59,487.12- $68,361.12 (annual).

Required

• Proficiency with computer software (Microsoft Word, Excel, PowerPoint, Teams) and related business and communication software.
• Ability to research, analyze, and present information in a clear, concise and professional manner.
• Skills to perform mathematical calculations for payroll purposes.
• Ability to communicate clearly and effectively, orally and in writing, including effective writing skills to prepare correspondences, various documents and reports, and email.
• Demonstrates a strong attention to detail.
• Excellent organizational and time management skills to prioritize assignments and perform a variety of duties with constant interruptions in order to meet competing deadlines and contending requests for service. Ability to set priorities independently to reflect relative importance of job responsibilities.
• Demonstrated strong interpersonal skills to effectively work and communicate with a diverse group of individuals.
• Ability to handle projects independently in a confidential manner with tact and sensitivity to campus policies.
• Willingness and ability to meet University and department standards for attendance.
• General knowledge of the Health Insurance Portability and Accountability Act (HIPAA).
• One to three years of experience with a BA/BS in business administration, public administration, or an allied field; or an equivalent combination of education and experience.
  
  

Preferred

• 1-3 years Human Resources experience
• 1-3 years Working in an union environment or healthcare setting
• Experience with UC Systems: UCPath, TRS, DocuSign, iCIMS, JDX and Service Now.
• Demonstrated knowledge of University personnel/payroll policies and procedures related to compensation, leaves of absence, employee relations, and employee benefits.
  
  

Special Conditions

• This position’s schedule is M-F and during traditional work hours, however, weekend or non-traditional work hours may be required for special projects or busy times of the year, or when strict deadlines must be met. In the case of extended hours, this position may be required to work those hours.
• Employment in this position is contingent upon successful completion of a Department of Justice (DOJ) Live Scan background check, verification and continued monitoring or licensure as it applies to the position, and successful completion of our background review or credentialing process, as appropriate to the position.
• The employee must comply with OSHA, CA/OSHA, and CDC recommendations and requirements regarding vaccination and testing of healthcare employees. This includes, but may not be limited to; current hepatitis B immunizations, annual flu vaccinations, and annual tuberculosis screening. The employee must comply with CDPH and UC COVID-19 Vaccine Policy, by providing proof of Full Vaccination or submitting a request for Exception.
• Per the UC Ethics Briefing, the employee is responsible for reporting any and all potential conflicts of interest to their supervisor in a timely manner.
  
  

Conditions Of Employment

The University of California, Irvine (UCI) seeks to provide a safe and healthy environment for the entire UCI community. As part of this commitment, all applicants who accept an offer of employment must comply with the following conditions of employment:

• Background Check and Live Scan
• Employment Misconduct*
• Legal Right to work in the United States
• Vaccination Policies
• Smoking and Tobacco Policy
• Drug Free Environment
• Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.
  
  

The following additional conditions may apply, some of which are dependent upon business unit or job specific requirements.

• California Child Abuse and Neglect Reporting Act
• E-Verify
• Pre-Placement Health Evaluation
  
  

Details of each policy may be reviewed by visiting the following page - https://hr.uci.edu/new-hire/conditions-of-employment.php

Closing Statement

The University of California, Irvine is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

For the University of California’s Affirmative Action Policy please visit: https://policy.ucop.edu/doc/4010393/PPSM-20.

For the University of California’s Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination.

We are committed to attracting and retaining a diverse workforce along with honoring unique experiences, perspectives, and identities. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable, and welcoming.

UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at (949) 824-0500 or eec@uci.edu.

Consideration for Work Authorization Sponsorship

Must be able to provide proof of work authorization