Assistant Department Business Officer- Hybrid - 134333

Assistant Department Business Officer- Hybrid - 134333

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Job Description

Filing Deadline : Wed 2 / 12 / 2025

UC San Diego values equity, diversity, and inclusion. If you are interested in being part of our team, possess the needed licensure and certifications, and feel that you have most of the qualifications and / or transferable skills for a job opening, we strongly encourage you to apply.

UCSD Layoff from Career Appointment : Apply by 2 / 10 / 2025 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.

Special Selection Applicants : Apply by 2 / 19 / 2025. Eligible Special Selection clients should contact their Disability Counselor for assistance.

Current UC San Diego Health employees who apply by 2 / 12 / 2025 will have priority consideration for this position. Recruiters will refer qualified internal candidates after the first 7 days of the job posting. All qualified external applicants and additional internal applicants who apply after the priority date may have further consideration pending the results of the initial review.

This position will work a hybrid schedule which includes a combination of working both onsite at Campus and remote.

DESCRIPTION

The Department of Orthopaedic Surgery at UC San Diego School of Medicine is a diverse patient, research, education, and academia focused, high-performing Department with a commitment to quality, collaboration, innovation, and continuous improvement. Orthopaedic Surgery provides treatment for disorders of the musculoskeletal system, offering comprehensive and innovative services. The Department offers a full spectrum of musculoskeletal clinical care, specializing in foot and ankle, hand and microvascular surgery, joint reconstruction, physical medicine and rehabilitation, spine, sports medicine, orthopaedic oncology, and trauma. Research expertise includes advancements in muscle metabolism and physiology, neuromuscular bioengineering, intervertebral disc, and musculoskeletal physiology and epidemiology. The Department supports an ACGME accredited residency program and fellowship in hand and microvascular surgery, as well as fellowship programs in joint reconstruction, spine, and trauma.

Director of Fiscal Affairs will participate in strategic planning to develop and implement internal departmental policies and procedures, programs and practices that are effective and consistent with the clinical, research, and academic mission(s) of the Department. Actively participates with the Chair and Department Business Officer (DBO) in strategic planning, developing, and administering overall department decision support activities. Provides advisement to department executive leadership, faculty, and primary investigators within the tripartite missions.

Incumbent develops, interprets, and implements financial concepts for financial planning, resource planning (dollars), and control of department budget and transactions. Analyzes, prepares, and recommends financial plans, including annual resource allocations, future requirements, and operating forecasts. Problem-solving frequently requires analysis of unique issues / problems without precedent and / or structure. Director will manage programs that include formulating strategies and administering policies, processes, and resources; functions with a high degree of autonomy. Position structures divisional and faculty reports, recommends department and divisional taxation plans, bridge funding, internal controls, constructive receipt, and other UC requirements to ensure compliance within the department. Responsible for management of sponsored projects and ensuring financial and administrative controls are in place, in coordination with central offices. Identifies potential risks to the organization's strategic goals and develops mitigation strategies in coordination with the Chair and Vice Chair(s). Continuously evaluates and improves operational process to enhance efficiency, reduce costs, and improve outcomes.

Provides tactical and strategic advice and guidance to the Department Chair, AVC, the Department's senior leadership team, academics and staff regarding budget, finance, and deficit management. Uses advanced professional concepts and organizational objectives to resolve complex issues in creative and effective ways. Works on complex issues where analysis of situations or data requires an in-depth evaluation of variable factors. Exercises judgment in selecting methods, techniques, and evaluation criteria for obtaining results. Contacts are both internal and external to the department at all levels.

QUALIFICATIONS

Nine (9) years of related experience, education / training, OR a Bachelor's degree in related area plus five (5) years of related experience / training.

Advanced knowledge of finance policies, practices, and systems.

Ability to identify, collect, and analyze information from multiple sources.

Advanced ability to effectively present complex finance related information both verbally and in writing in a clear and concise manner.

In depth ability to use multiple spreadsheet and database software tools to gather information for specialized, complex financial analysis, fiscal management, and financial reports.

Advanced interpersonal skills at all levels within the organization; advanced service orientation and critical thinking skills; and attention to detail. In depth ability to use organizational skills to multi-task in a high volume environment.

Ability to adapt to changing priorities.

Advanced knowledge and understanding of internal control practices and their impact on protecting University resources.

Ability to supervise others and demonstrated conflict resolution, problem solving skills and the ability to work with a diverse group of people.

Ability to effectively and efficiently manage the daily operations of a large, complex department responsible for the teaching, clinical and research missions of the University.

Advanced knowledge and experience in developing and successfully managing academic, research, and clinical budgets including identifying variances and developing and implementing corrections to avoid or reverse deficit conditions.

Advanced interpersonal skills including verbal and written communication, active listening, critical thinking, persuasiveness, advising and counseling skills.

Advanced knowledge of University rules and regulations, processes, protocols and procedures for budget, accounting and fund management, and / or personnel management.

Advanced skills in short- and long-term strategic planning, analysis, problem-solving and customer service.

PREFERRED QUALIFICATIONS

Master's degree in business administration or educational leadership.

Experience in an academic medical center and / or School of Medicine.

SPECIAL CONDITIONS

Employment is subject to a criminal background check.

Must be willing and able to travel.

Occasional evenings and weekends required.

Pay Transparency Act

Annual Full Pay Range : $94,400 - $176,800 (will be prorated if the appointment percentage is less than 100%)

Hourly Equivalent : $45.21 - $84.67

Factors in determining the appropriate compensation for a role include experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. The Hiring Pay Scale referenced in the job posting is the budgeted salary or hourly range that the University reasonably expects to pay for this position. The Annual Full Pay Range may be broader than what the University anticipates to pay for this position, based on internal equity, budget, and collective bargaining agreements (when applicable).

If employed by the University of California, you will be required to comply with our Policy on Vaccination Programs, which may be amended or revised from time to time. Federal, state, or local public health directives may impose additional requirements.

If applicable, life-support certifications (BLS, NRP, ACLS, etc.) must include hands-on practice and in-person skills assessment; online-only certification is not acceptable.

UC San Diego Health Sciences is comprised of our School of Medicine, Skaggs School of Pharmacy and Pharmaceutical Sciences, The Herbert Wertheim School of Public Health and Human Longevity Science, and our Student Health and Well-Being Department. We have long been at the forefront of translational - or "bench-to-bedside" - research, transforming patient care through discovery and innovation leading to new drugs and technologies. Translational research is carried out every day in the hundreds of clinical trials of promising new therapies offered through UC San Diego Health, and in the drive of our researchers and clinician-scientists who are committed to having a significant impact on patient care. We invite you to join our team!

Applications / Resumes are accepted for current job openings only. For full consideration on any job, applications must be received prior to the initial closing date. If a job has an extended deadline, applications / resumes will be considered during the extension period; however, a job may be filled before the extended date is reached.

To foster the best possible working and learning environment, UC San Diego strives to cultivate a rich and diverse environment, inclusive and supportive of all students, faculty, staff and visitors. For more information, please visit UC San Diego Principles of Community .

UC San Diego is an Equal Opportunity / Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

For the University of California's Affirmative Action Policy please visit : https : / / policy.ucop.edu / doc / 4010393 / PPSM-20

For the University of California's Anti-Discrimination Policy, please visit : https : / / policy.ucop.edu / doc / 1001004 / Anti-Discrimination

UC San Diego is a smoke and tobacco free environment. Please visit smokefree.ucsd.edu for more information.

UC San Diego Health maintains a marijuana and drug free environment. Employees may be subject to drug screening.

Misconduct Disclosure Requirement : As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

a. "Misconduct" means any violation of the policies or laws governing conduct at the applicant's previous place of employment, including, but not limited to, violations of policies or laws prohibiting sexual harassment, sexual assault, or other forms of harassment, discrimination, dishonesty, or unethical conduct, as defined by the employer. For reference, below are UC's policies addressing some forms of misconduct :

• UC Sexual Violence and Sexual Harassment Policy
• UC Anti-Discrimination Policy
• Abusive Conduct in the Workplace

Application Instructions

Please click on the link below to apply for this position. A new window will open and direct you to apply at our corporate careers page. We look forward to hearing from you!

Apply Online

Payroll Title : FINANCIAL ANL 4

Department : ORTHOPAEDIC SURGERY

Hiring Pay Scale

94,400.00 - $140,000.00 / Year

Worksite : La Jolla

Appointment Type : Career

Appointment Percent :

100%

Union : Uncovered

Total Openings : Work Schedule :

Days, 8 hour shifts, Monday - Friday

Click Here to

Apply Online

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Assistant Department Business Officer- Hybrid - 134333

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La Jolla, CA

Posted

2 / 5 / 2025

Job Reference #

134333

context" : "https : / / schema.org","@type" : "JobPosting","datePosted" : "2025-02-05","description" : "

Payroll Title : FINANCIAL ANL 4

Department : ORTHOPAEDIC SURGERY

Hiring Pay Scale

94,400.00 - $140,000.00 / Year

Worksite : La Jolla

Appointment Type : Career

Appointment Percent :

100%

Union : Uncovered

Total Openings : Work Schedule :

Days, 8 hour shifts, Monday - Friday

134333 Assistant Department Business Officer- Hybrid

Filing Deadline : Wed 2 / 12 / 2025

Apply Now

UC San Diego values equity, diversity, and inclusion. If you are interested in being part of our team, possess the needed licensure and certifications, and feel that you have most of the qualifications and / or transferable skills for a job opening, we strongly encourage you to apply.

UCSD Layoff from Career Appointment : Apply by 2 / 10 / 2025 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.

Special Selection Applicants : Apply by 2 / 19 / 2025. Eligible Special Selection clients should contact their Disability Counselor for assistance.

Current UC San Diego Health employees who apply by 2 / 12 / 2025 will have priority consideration for this position. Recruiters will refer qualified internal candidates after the first 7 days of the job posting. All qualified external applicants and additional internal applicants who apply after the priority date may have further consideration pending the results of the initial review.

This position will work a hybrid schedule which includes a combination of working both onsite at Campus and remote.

DESCRIPTION

The Department of Orthopaedic Surgery at UC San Diego School of Medicine is a diverse patient, research, education, and academia focused, high-performing Department with a commitment to quality, collaboration, innovation, and continuous improvement. Orthopaedic Surgery provides treatment for disorders of the musculoskeletal system, offering comprehensive and innovative services. The Department offers a full spectrum of musculoskeletal clinical care, specializing in foot and ankle, hand and microvascular surgery, joint reconstruction, physical medicine and rehabilitation, spine, sports medicine, orthopaedic oncology, and trauma. Research expertise includes advancements in muscle metabolism and physiology, neuromuscular bioengineering, intervertebral disc, and musculoskeletal physiology and epidemiology. The Department supports an ACGME accredited residency program and fellowship in hand and microvascular surgery, as well as fellowship programs in joint reconstruction, spine, and trauma.

Director of Fiscal Affairs will participate in strategic planning to develop and implement internal departmental policies and procedures, programs and practices that are effective and consistent with the clinical, research, and academic mission(s) of the Department. Actively participates with the Chair and Department Business Officer (DBO) in strategic planning, developing, and administering overall department decision support activities. Provides advisement to department executive leadership, faculty, and primary investigators within the tripartite missions.

Incumbent develops, interprets, and implements financial concepts for financial planning, resource planning (dollars), and control of department budget and transactions. Analyzes, prepares, and recommends financial plans, including annual resource allocations, future requirements, and operating forecasts. Problem-solving frequently requires analysis of unique issues / problems without precedent and / or structure. Director will manage programs that include formulating strategies and administering policies, processes, and resources; functions with a high degree of autonomy. Position structures divisional and faculty reports, recommends department and divisional taxation plans, bridge funding, internal controls, constructive receipt, and other UC requirements to ensure compliance within the department. Responsible for management of sponsored projects and ensuring financial and administrative controls are in place, in coordination with central offices. Identifies potential risks to the organization's strategic goals and develops mitigation strategies in coordination with the Chair and Vice Chair(s). Continuously evaluates and improves operational process to enhance efficiency, reduce costs, and improve outcomes.

Provides tactical and strategic advice and guidance to the Department Chair, AVC, the Department's senior leadership team, academics and staff regarding budget, finance, and deficit management. Uses advanced professional concepts and organizational objectives to resolve complex issues in creative and effective ways. Works on complex issues where analysis of situations or data requires an in-depth evaluation of variable factors. Exercises judgment in selecting methods, techniques, and evaluation criteria for obtaining results. Contacts are both internal and external to the department at all levels.

QUALIFICATIONS

Nine (9) years of related experience, education / training, OR a Bachelor's degree in related area plus five (5) years of related experience / training.

Advanced knowledge of finance policies, practices, and systems.

Ability to identify, collect, and analyze information from multiple sources.

Advanced ability to effectively present complex finance related information both verbally and in writing in a clear and concise manner.

In depth ability to use multiple spreadsheet and database software tools to gather information for specialized, complex financial analysis, fiscal management, and financial reports.

Advanced interpersonal skills at all levels within the organization; advanced service orientation and critical thinking skills; and attention to detail. In depth ability to use organizational skills to multi-task in a high volume environment.

Ability to adapt to changing priorities.

Advanced knowledge and understanding of internal control practices and their impact on protecting University resources.

Ability to supervise others and demonstrated conflict resolution, problem solving skills and the ability to work with a diverse group of people.

Ability to effectively and efficiently manage the daily operations of a large, complex department responsible for the teaching, clinical and research missions of the University.

Advanced knowledge and experience in developing and successfully managing academic, research, and clinical budgets including identifying variances and developing and implementing corrections to avoid or reverse deficit conditions.

Advanced interpersonal skills including verbal and written communication, active listening, critical thinking, persuasiveness, advising and counseling skills.

Advanced knowledge of University rules and regulations, processes, protocols and procedures for budget, accounting and fund management, and / or personnel management.

Advanced skills in short- and long-term strategic planning, analysis, problem-solving and customer service.

PREFERRED QUALIFICATIONS

Master's degree in business administration or educational leadership.

Experience in an academic medical center and / or School of Medicine.

SPECIAL CONDITIONS

Employment is subject to a criminal background check.

Must be willing and able to travel.

Occasional evenings and weekends required.

Pay Transparency Act

Annual Full Pay Range : $94,400 - $176,800 (will be prorated if the appointment percentage is less than 100%)

Hourly Equivalent : $45.21 - $84.67

Factors in determining the appropriate compensation for a role include experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. The Hiring Pay Scale referenced in the job posting is the budgeted salary or hourly range that the University reasonably expects to pay for this position. The Annual Full Pay Range may be broader than what the University anticipates to pay for this position, based on internal equity, budget, and collective bargaining agreements (when applicable).

Apply Now

If employed by the University of California, you will be required to comply with our Policy on Vaccination Programs, which may be amended or revised from time to time. Federal, state, or local public health directives may impose additional requirements.

If applicable, life-support certifications (BLS, NRP, ACLS, etc.) must include hands-on practice and in-person skills assessment; online-only certification is not acceptable.

UC San Diego Health Sciences is comprised of our School of Medicine, Skaggs School of Pharmacy and Pharmaceutical Sciences, The Herbert Wertheim School of Public Health and Human Longevity Science, and our Student Health and Well-Being Department. We have long been at the forefront of translational - or \"bench-to-bedside\" - research, transforming patient care through discovery and innovation leading to new drugs and technologies. Translational research is carried out every day in the hundreds of clinical trials of promising new therapies offered through UC San Diego Health, and in the drive of our researchers and clinician-scientists who are committed to having a significant impact on patient care. We invite you to join our team!

Applications / Resumes are accepted for current job openings only. For full consideration on any job, applications must be received prior to the initial closing date. If a job has an extended deadline, applications / resumes will be considered during the extension period; however, a job may be filled before the extended date is reached.

To foster the best possible working and learning environment, UC San Diego strives to cultivate a rich and diverse environment, inclusive and supportive of all students, faculty, staff and visitors. For more information, please visit UC San Diego Principles of Community .

UC San Diego is an Equal Opportunity / Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

For the University of California's Affirmative Action Policy please visit : https : / / policy.ucop.edu / doc / 4010393 / PPSM-20

For the University of California's Anti-Discrimination Policy, please visit : https : / / policy.ucop.edu / doc / 1001004 / Anti-Discrimination

UC San Diego is a smoke and tobacco free environment. Please visit smokefree.ucsd.edu for more information.

UC San Diego Health maintains a marijuana and drug free environment. Employees may be subject to drug screening.

Misconduct Disclosure Requirement : As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

a. \"Misconduct\" means any violation of the policies or laws governing conduct at the applicant's previous place of employment, including, but not limited to, violations of policies or laws prohibiting sexual harassment, sexual assault, or other forms of harassment, discrimination, dishonesty, or unethical conduct, as defined by the employer. For reference, below are UC's policies addressing some forms of misconduct :

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Salary : $94,400 - $176,800