What are the responsibilities and job description for the Chief Administrative Officer - 134126 position at UC San Diego?
Chief Administrative Officer - 134126
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Job Description
Extended Deadline : Thu 2 / 20 / 2025
UC San Diego values equity, diversity, and inclusion. If you are interested in being part of our team, possess the needed licensure and certifications, and feel that you have most of the qualifications and / or transferable skills for a job opening, we strongly encourage you to apply.
Job posting will remain open until a suitable candidate has been identified.
DESCRIPTION
The incumbent serves as the Chief Administrative Officer (CAO) and principal adviser to the Chair of the Department of Electrical and Computer Engineering. The Chief Administrative Officer is responsible for the overall leadership, strategic planning, implementation and management of all administrative activities in the department.
Duties include : fiscal management; contracts, grants and gifts; payroll; human resources; student affairs; internal controls and risk management and external relations. Oversees the management of research and teaching laboratories, shops and office space and the inventories of all departmental and center space and facilities, as well as their assignment, utilization and safety procedures.
The Chief Administrative Officer exercises maximum initiative, creativity and leadership within the parameters of Department, Center and University policies and regulations to accomplish the goals and objectives of the Department.
Cover letter required for a complete application.
QUALIFICATIONS
Bachelor's degree in related area and / or equivalent experience / training.
Broad knowledge of the organization's processes, protocols and procedures with a focus on budget, account and fund management and / or personnel management under labor contract(s) and personnel policy.
Broad knowledge of financial analysis and reporting techniques; human resources and risk management planning; and / or accounting and payroll.
Strong verbal and written communication skills; ability to influence / persuade all levels of staff.
Skills in organization and customer service to effectively manage multiple important priorities. Proven ability to organize department work functions in an efficient and effective manner.
Broad knowledge of common organization-specific and other computer application programs.
Skills to work collaboratively with other locations.
Proven skills to quickly evaluate complex issues and identify multiple options for resolution.
Demonstrated management and conflict resolution skills to effectively lead and motivate others.
Proven ability to function effectively in a changeable environment. Ability to provide leadership in implementing organizational change.
Skill to analyze large quantities of data (financial, space, workload) and in identifying objectives and constraints, and developing effective recommendations. Knowledge of web-based information systems.
Demonstrated ability to establish appropriate controls and operate effectively within a control environment.
Knowledge of and ability to implement proper risk management practices.
SPECIAL CONDITIONS
Job offer is contingent upon satisfactory clearance based on Background Check results.
Must have access to reliable transportation.
Overtime may be required.
This position requires presence on campus / on-site for a minimum of three (3) days per week.
Cover letter required for a complete application.
Pay Transparency Act
Annual Full Pay Range : $104,900 - $198,900 (will be prorated if the appointment percentage is less than 100%)
Hourly Equivalent : $50.24 - $95.26
Factors in determining the appropriate compensation for a role include experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. The Hiring Pay Scale referenced in the job posting is the budgeted salary or hourly range that the University reasonably expects to pay for this position. The Annual Full Pay Range may be broader than what the University anticipates to pay for this position, based on internal equity, budget, and collective bargaining agreements (when applicable).
If employed by the University of California, you will be required to comply with our Policy on Vaccination Programs, which may be amended or revised from time to time. Federal, state, or local public health directives may impose additional requirements.
To foster the best possible working and learning environment, UC San Diego strives to cultivate a rich and diverse environment, inclusive and supportive of all students, faculty, staff and visitors. For more information, please visit UC San Diego Principles of Community .
UC San Diego is an Equal Opportunity / Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.
For the University of California's Affirmative Action Policy please visit : https : / / policy.ucop.edu / doc / 4010393 / PPSM-20
For the University of California's Anti-Discrimination Policy, please visit : https : / / policy.ucop.edu / doc / 1001004 / Anti-Discrimination
UC San Diego is a smoke and tobacco free environment. Please visit smokefree.ucsd.edu for more information.
Misconduct Disclosure Requirement : As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.
a. "Misconduct" means any violation of the policies or laws governing conduct at the applicant's previous place of employment, including, but not limited to, violations of policies or laws prohibiting sexual harassment, sexual assault, or other forms of harassment, discrimination, dishonesty, or unethical conduct, as defined by the employer. For reference, below are UC's policies addressing some forms of misconduct :
- UC Sexual Violence and Sexual Harassment Policy
- UC Anti-Discrimination Policy
- Abusive Conduct in the Workplace
Application Instructions
Please click on the link below to apply for this position. A new window will open and direct you to apply at our corporate careers page. We look forward to hearing from you!
Apply Online
Payroll Title : ADMIN MGR 1
Department : ELECT & COMPUTER ENG
Hiring Pay Scale
148,000 - $167,000 / Year
Worksite : Campus
Appointment Type : Career
Appointment Percent :
100%
Union : Uncovered
Total Openings : Work Schedule :
Days, 8 hrs / day, Monday - Friday
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Chief Administrative Officer - 134126
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La Jolla, CA
Posted
1 / 23 / 2025
Job Reference #
134126
context" : "https : / / schema.org","@type" : "JobPosting","datePosted" : "2025-01-23","description" : "
Payroll Title : ADMIN MGR 1
Department : ELECT & COMPUTER ENG
Hiring Pay Scale
148,000 - $167,000 / Year
Worksite : Campus
Appointment Type : Career
Appointment Percent :
100%
Union : Uncovered
Total Openings : Work Schedule :
Days, 8 hrs / day, Monday - Friday
134126 Chief Administrative Officer
Extended Deadline : Thu 2 / 20 / 2025
Apply Now
UC San Diego values equity, diversity, and inclusion. If you are interested in being part of our team, possess the needed licensure and certifications, and feel that you have most of the qualifications and / or transferable skills for a job opening, we strongly encourage you to apply.
Job posting will remain open until a suitable candidate has been identified.
DESCRIPTION
The incumbent serves as the Chief Administrative Officer (CAO) and principal adviser to the Chair of the Department of Electrical and Computer Engineering. The Chief Administrative Officer is responsible for the overall leadership, strategic planning, implementation and management of all administrative activities in the department.
Duties include : fiscal management; contracts, grants and gifts; payroll; human resources; student affairs; internal controls and risk management and external relations. Oversees the management of research and teaching laboratories, shops and office space and the inventories of all departmental and center space and facilities, as well as their assignment, utilization and safety procedures.
The Chief Administrative Officer exercises maximum initiative, creativity and leadership within the parameters of Department, Center and University policies and regulations to accomplish the goals and objectives of the Department.
Cover letter required for a complete application.
QUALIFICATIONS
Bachelor's degree in related area and / or equivalent experience / training.
Broad knowledge of the organization's processes, protocols and procedures with a focus on budget, account and fund management and / or personnel management under labor contract(s) and personnel policy.
Broad knowledge of financial analysis and reporting techniques; human resources and risk management planning; and / or accounting and payroll.
Strong verbal and written communication skills; ability to influence / persuade all levels of staff.
Skills in organization and customer service to effectively manage multiple important priorities. Proven ability to organize department work functions in an efficient and effective manner.
Broad knowledge of common organization-specific and other computer application programs.
Skills to work collaboratively with other locations.
Proven skills to quickly evaluate complex issues and identify multiple options for resolution.
Demonstrated management and conflict resolution skills to effectively lead and motivate others.
Proven ability to function effectively in a changeable environment. Ability to provide leadership in implementing organizational change.
Skill to analyze large quantities of data (financial, space, workload) and in identifying objectives and constraints, and developing effective recommendations. Knowledge of web-based information systems.
Demonstrated ability to establish appropriate controls and operate effectively within a control environment.
Knowledge of and ability to implement proper risk management practices.
SPECIAL CONDITIONS
Job offer is contingent upon satisfactory clearance based on Background Check results.
Must have access to reliable transportation.
Overtime may be required.
This position requires presence on campus / on-site for a minimum of three (3) days per week.
Cover letter required for a complete application.
Pay Transparency Act
Annual Full Pay Range : $104,900 - $198,900 (will be prorated if the appointment percentage is less than 100%)
Hourly Equivalent : $50.24 - $95.26
Factors in determining the appropriate compensation for a role include experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. The Hiring Pay Scale referenced in the job posting is the budgeted salary or hourly range that the University reasonably expects to pay for this position. The Annual Full Pay Range may be broader than what the University anticipates to pay for this position, based on internal equity, budget, and collective bargaining agreements (when applicable).
Apply Now
If employed by the University of California, you will be required to comply with our Policy on Vaccination Programs, which may be amended or revised from time to time. Federal, state, or local public health directives may impose additional requirements.
To foster the best possible working and learning environment, UC San Diego strives to cultivate a rich and diverse environment, inclusive and supportive of all students, faculty, staff and visitors. For more information, please visit UC San Diego Principles of Community .
UC San Diego is an Equal Opportunity / Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.
For the University of California's Affirmative Action Policy please visit : https : / / policy.ucop.edu / doc / 4010393 / PPSM-20
For the University of California's Anti-Discrimination Policy, please visit : https : / / policy.ucop.edu / doc / 1001004 / Anti-Discrimination
UC San Diego is a smoke and tobacco free environment. Please visit smokefree.ucsd.edu for more information.
Misconduct Disclosure Requirement : As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.
a. \"Misconduct\" means any violation of the policies or laws governing conduct at the applicant's previous place of employment, including, but not limited to, violations of policies or laws prohibiting sexual harassment, sexual assault, or other forms of harassment, discrimination, dishonesty, or unethical conduct, as defined by the employer. For reference, below are UC's policies addressing some forms of misconduct :
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Salary : $104,900 - $198,900
