What are the responsibilities and job description for the Camp/Event Coordinator position at UCA Outreach & Community Engagement?
At the University of Central Arkansas, we value our employees striving to maintain a work-life balance. We realize that this affects the overall well-being of employees while learning to prioritize challenging work and the ability to make a difference. Participation in university-wide remote work days may be available for certain positions. Training is provided on systems or job-specific software, and tools are available supporting professional and personal development. The benefits package allows you to customize your benefits to meet your current needs, with the ability to adjust them as your priorities change. This includes university contributions to health, dental, life and disability insurance, 80% tuition waivers for employees and their families, 12 official holidays, immediate leave accrual, and a retirement program with university contributions of 10% of employee salary. Also available are health and wellness incentives, as well as access to sports and cultural activities on campus for the family, free gym membership and equipment rentals.
The Camp Coordinator is responsible for organizing summer camps and additional events outside of camp season. This position will report to the Director of Conference Services in the department of Outreach and Community Engagement.
Job Duties and Responsibilities
- Coordinate Summer Camps for external and internal (departments) clients; this may include preparing formal contracts, work orders, catering orders, processing registrations and
- providing on-site support
- Assist in establishing/updating policies and standards for our Summer Camp program
- Summer camp website maintenance and updates as needed
- Maintain hard copy and electronic filing system for all activities
- Responsible for comprehensive data collection and retention
- Assist with event scheduling and coordination which may include receiving calendar requests by phone, email or in person and preparing formal contracts, work orders, catering orders,
- processing registrations and providing on-site support
- Answer telephone and greet clients and visitors
- Perform general clerical duties
- Responsible for processing Purchase Orders and other procedural forms in a timely manner in accordance with purchasing guidelines
- Early morning, night and weekend work on an as-needed basis; especially during peak times which includes summer
- Any other duties as assigned
Knowledge, Skills, and Abilities
- Ability to handle multiple projects simultaneously
- Ability to collect and analyze comprehensive data
- Knowledge of University of Central Arkansas and Outreach and Community Engagement policies and procedures
- Must present self professionally in both oral and written communication
- Ability to plan, organize and coordinate activities, resources and materials associated with the needs of the team, department and division
- Ability to work well with a diverse group of people
- Ability to work independently with little or no supervision
Skills Considered Essential for Success
- Knowledge of the organization and administration of higher education.
- Knowledge of state, federal, and university rules, regulations and procedures.
- Ability to work in a diverse and dynamic environment.
- Ability to work collaboratively and independently with common goals as a part of a team.
- Ability to make sound judgments.
- Effective interpersonal communication, writing, and organizational abilities.
- Civility in all interactions.
- Demonstrate effective follow-up.
Required Education and/or Experience
- Preferable at least 2 years experience in event coordinating.
- Preferred Education and/or ExperienceAt least 2 years experience in event coordinating.
Thank you for your interest in employment at the University of Central Arkansas.
Founded in 1907, UCA has an enrollment of nearly 10,000, of which more than 20% are graduate students. The university offers more than 150 undergraduate and graduate certificate and degree programs, including doctoral programs in six disciplines. The undergraduate student body consistently scores above the national average on the ACT exam. UCA is proud of its tradition of teaching excellence and its contributions to research, scholarship, and creative activities. UCA seeks to attract students and employees that are dedicated to building a culture of diversity, belonging, inclusion, and equity.