Office Support Assistant (TEMP)

Human Resources:

We are a trusted partner and catalyst in making UCF the best place to work and positively impact our community by working together to unleash the potential of everyone at UCF.

The Opportunity:

Human Resources seeks an OPS Office Support Assistant to join their team! The OPS Office Support Assistant is responsible for supporting the Human Resources front desk, as well as performing administrative and clerical functions for various HR units. The position performs a wide variety of general office support duties. Duties include answering phones, greeting/referring/assisting visitors, customers, staff, or others, mail handling, filing, office supply inventory management, and general facilities operational tasks. 

Responsibilities:

External and Internal Relations
• Greets visitors and provides employees, faculty, and the public with information regarding programs, resources, and services.
• Answers external phone calls and directs inquiries correctly within the organization.
• Provides information for routine inquiries.
• Accepts and signs for deliveries.
• Screens, sorts, and distributes mail.
• Supports the hiring, training, and oversight of front desk student employees.

Office Support
• Ensures standard office machinery (e.g. phones, printers, copiers, and fax) are in working order.
• Supports scheduling efforts of individuals and meeting spaces.
• Assists with routine data entry requests.
• Supports the closing and opening of office/meeting spaces.
• Assists other administrative support personnel in efforts to manage office.
• Responsible for facility work orders. 
• Supports supply orders and maintaining inventory.
• Assists staff in preparing for meetings by providing handouts and note-taking when required. 
• Attends any training sessions (Human Resources, Teams, Workday, etc.) as applicable for enhancement of job-related skills.

Project Support
• Assists with special projects under the direction of supervisor.
• Assists other work stream leads on HR Operations & Strategic Initiatives team with occasional projects.
• Provides timely updates, ensures proper documentation, and pulls in supervisor when appropriate to ensure successful project completion.
 

Minimum Qualifications:

High school diploma and 0 years of relevant experience or an equivalent combination of education and experience pursuant to Fla. Stat. 112.219. Click here for more information

Preferred Qualifications:

• Experience in higher education.

• Customer service skills.

• Experience in Microsoft Office applications. 

• Familiar with virtual meeting platforms such as Microsoft Teams or Zoom.

• Skills or aptitude for developing and maintaining relationships- strong interpersonal skills.

• Proven communication skills, particularly with different groups to include faculty, employees, and students.

• Ability to work independently, as well as with self-directed teams.

Special Instructions to the Applicants:

The hourly rate for a well-qualified candidate is expected to be around $15 per hour based on a combination of education and relevant experience. 

Are you ready to unleash YOUR potential?  

As a next-generation public research university and Forbes-ranked top employer in Florida, we are a community of thinkers, doers, creators, innovators, healers, and leaders striving to create broader prosperity and help shape a better future. No matter what your role is, when you join Knight Nation, you’ll play an integral role at one of the most impactful universities in the country. You’ll be met with opportunities to connect and collaborate with talented faculty, staff, and students across 13 colleges and multiple campuses, engaging in impactful work that makes a positive difference. Your time at UCF will provide you with many meaningful opportunities to grow, you’ll work alongside talented colleagues on complex projects that will challenge you and help you gain new skills and you’ll have countless rewarding experiences that go well beyond a paycheck. 

Are Benefits Important to You?

State Benefits eligibility for OPS employees are subject to criteria established by the State of Florida. The state’s benefits administrator, People First, determines eligibility and coordinates enrollment. If this position becomes eligible for state benefits the employee will be notified directly by People First. OPS positions are not entitled to paid time off. 

Unless explicitly stated on the job posting, it is UCF’s expectation that an employee of UCF will reside in Florida as of the date the employment begins.

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Department

Hours of Work

Work Schedule

Type of Appointment

Hourly Rate

Job Posting End Date

Benefits Eligibility

State Benefits eligibility for OPS employees are subject to criteria established by the State of Florida. The state’s benefits administrator, People First, determines eligibility and coordinates enrollment. If this position becomes eligible for state benefits the employee will be notified directly by People First.  OPS positions are not entitled to paid time off.  

As a Florida public university, the University of Central Florida makes all application materials and selection procedures available to the public upon request.  

UCF is proud to be a smoke-free campus and an E-Verify employer. 

an accommodation due to a disability is needed to apply for this position, please call 407-823-1336 or email onac@ucf.edu.

Salary : $14 - $15