What are the responsibilities and job description for the Office Assistant position at UChicago Argonne, LLC?
The Office Assistant, under minimal supervision and with a considerable degree of initiative, will provide administrative support while performing a wide range of administrative activities and tasks. This individual will ensure the administrative activities and tasks are performed in a timely manner and are often of a confidential or sensitive nature. They will handle complex assignments using independent judgment facilitating effective and efficient flow and processing of information and work associated with day-to-day operations as assigned. Duties may include preparation of proposals, reports, presentations, scheduling of meetings, arrangements of conferences and onsite visits, procurement orders, preparing foreign and domestic travel arrangements, and other duties as assigned.
This Office Assistant will provide support, along with the divisional administrative support team, to the Chemical and Fuel Cycle Technologies (CFCT) division, reporting to Nuclear Technologies and National Security (NTNS) Directorate Administrative Supervisor.
Position Requirements
Knowledge of administrative support and office practices.
Demonstrated interpersonal, oral and written communication.
Ability to interact diplomatically and tactfully with people at all levels both within and outside the laboratory.
Ability to think quickly when managing difficult situations.
Strong organizational and time management skills including the ability to prioritize, organize and handle multiple assignments simultaneously in a fast-paced environment, while being detail oriented and using sound independent judgment to accomplish tasks.
Knowledge, skills, and experience, including using advanced features in editing documents, with Microsoft Office Suite (Word, Excel, and PowerPoint) and Adobe Acrobat.
Skills in arranging and coordinating meetings, workshops, conferences onsite visits, and both managing domestic and international travel.
Knowledge of Laboratory and Division policies, practices, and procedures is desirable.
Knowledge of Laboratory systems such as COUPA and PARIS for procurement, Xink for business forms, Concur for travel/reimbursement, and meeting/conference arrangements is a plus.
Ability to model Argonne’s Core Values: Impact, Safety, Respect, Integrity, and Teamwork.
Job Family
Support Administrative (SA)Job Profile
Administrative Support 2Worker Type
RegularTime Type
Full timeThe expected hiring range for this position is $20.97 - $31.37.Please note that the pay range information is a general guideline only. The pay offered to a selected candidate will be determined based on factors such as, but not limited to, the scope and responsibilities of the position, the qualifications of the selected candidate, business considerations, internal equity, and external market pay for comparable jobs. Additionally, comprehensive benefits are part of the total rewards package.
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As an equal employment opportunity and affirmative action employer, and in accordance with our core values of impact, safety, respect, integrity and teamwork, Argonne National Laboratory is committed to a diverse and inclusive workplace that fosters collaborative scientific discovery and innovation. In support of this commitment, Argonne encourages minorities, women, veterans and individuals with disabilities to apply for employment. Argonne considers all qualified applicants for employment without regard to age, ancestry, citizenship status, color, disability, gender, gender identity, gender expression, genetic information, marital status, national origin, pregnancy, race, religion, sexual orientation, veteran status or any other characteristic protected by law.
Argonne employees, and certain guest researchers and contractors, are subject to particular restrictions related to participation in Foreign Government Sponsored or Affiliated Activities, as defined and detailed in United States Department of Energy Order 486.1A. You will be asked to disclose any such participation in the application phase for review by Argonne's Legal Department.
All Argonne offers of employment are contingent upon a background check that includes an assessment of criminal conviction history conducted on an individualized and case-by-case basis. Please be advised that Argonne positions require upon hire (or may require in the future) for the individual be to obtain a government access authorization that involves additional background check requirements. Failure to obtain or maintain such government access authorization could result in the withdrawal of a job offer or future termination of employment.
Salary : $21 - $31
