Health Educations Program Coordinator

Under the general direction of the Associate Director of Financial Operations, the Program Coordinator conducts all administrative and financial support functions for the Graduate Programs in Bioscience (GPB) and Medical Scientist Training Program (MSTP). The GPB is a consortium comprising 12 affiliated home areas housing 8 Ph.D. programs in the David Geffen School of Medicine (DGSOM) and the College of Letters and Science’s Division of Life Sciences. The MSTP is an NIH-funded training program for MD/PhD students at DGSOM.

The fast-paced job will require skills in financial management and analysis, along with a thorough understanding of university business and financial policies, particularly concerning graduate student funding. The coordinator must also cultivate and sustain strong relationships with faculty, staff, and students throughout the DGSOM and the life science division of the College of Letters and Science.

The Program Coordinator is expected to work independently while reporting to the Associate Director. This role involves applying professional concepts in student and financial services to assist students, faculty, and various departments. In collaboration with the Associate Director, the coordinator will oversee daily operations, which include supporting financial functions, admissions and recruitment for the pipeline program, event planning, tracking student academic progress, assist with training grant data, handling reimbursements, and maintaining program listservs and websites. The coordinator will address financial service issues of moderate complexity, requiring a comprehensive analysis of diverse factors. Primary duties include:

• In collaboration with the Associate Director and Program Manager, assist with planning and executing program admissions, recruitment, events, and outreach conferences.

• Process all term award (tuition and fees) payments, and non-employment student financial scholarship support for MSTP and GPB students.
• Regularly monitor student accounts and reconcile any discrepancies.
• Serve as the first point of contact for students, SAOs, and staff with student payment-related questions. Provide guidance to program administrators on university policies and procedures on Academic Apprentice Personnel (AAP) Policy for graduate students employed as Graduate Student Researchers (GSR) or Academic Student Employees (ASE).

• In collaboration with MSTP leadership and Associate Director, support all aspects of the MD-PhD Richard Morgan Undergraduate Fellowship (RMUF) pipeline program.
• Assist with travel coordination and planning of program business meetings and entertainment administration, including student travel to conferences, departmental events, and programmatic activities.
• Update and manage departmental record keeping and record retention.

·       Maintain alumni data records for MSTP and GPB.

Salary Range: $32.76 - $34.08/hr