What are the responsibilities and job description for the Facilities Staff Coordinator position at UCLA?
Under the direction of the Director of Facilities, the Facilities Coordinator is tasked with overseeing all reservations, departmental events, and external rentals. This position offers essential administrative support to the Facilities team and the Department of Intercollegiate Athletics. UCLA Athletics manages a range of facilities, including the J.D. Morgan Center, Acosta Training Center, Jackie Robinson Stadium, Easton Stadium, Wasserman Football Center, Mo Ostin Basketball Practice Facility, Spaulding Field, and sections of Pauley Pavilion, Los Angeles Tennis Center, Drake Stadium, Spieker Aquatic Center, and the Gifford Golf Building. A significant aspect of this role involves assisting with managing both internal and external events organized by the Department of Intercollegiate Athletics. In addition, responsibilities include help managing 20 PTE student workers, which entails training, scheduling, and managing venue reservations for athletic and recreation facilities, reception desk, the department's mail and copy room, and related equipment. General office support tasks include assisting with access requests, purchase orders, invoicing, and work orders submissions, contributing to the smooth operation of the department.
Salary & Compensation
- UCLA provides a full pay range. Actual salary offers consider factors, including budget, prior experience, skills, knowledge, abilities, education, licensure and certifications, and other business considerations. Salary offers at the top of the range are not common. Visit UC Benefit package to discover benefits that start on day one, and UC Total Compensation Estimator to calculate the total compensation value with benefits.
Qualifications
- 1 – 2 year experience in colligate or professional athletic facility management is preferred (Preferred)
- Skill in performing multiple tasks with frequent interruptions and/or distractions; including ability to perform a variety of tasks involving walking, climbing stairs and ladders to heights greater than 12 feet, stooping, crouching and carry up to 50 lbs (Required)
- Ability to work independently and follow through on assignments with minimal direction; including ability to prioritize assignments to complete work in a timely manner. (Required)
- Skill in organizing material, people and information in a systematic way to optimize efficiency. (Required)
- Ability to interact with persons from a variety of social and cultural backgrounds; including ability to establish and maintain a cooperative working relationships and effective communication with other staff, students, administrators and University personnel and public. (Required)
- Ability to supervise staff, organize work flow, delegate, train and review work. (Required)
- Analytical skills to evaluate financial and other information and resolve problems. (Required)
- Ability to deal sensitively with confidential issues. (Required)
- Ability to communicate effectively both orally and written; including writing skills to prepare forms, correspondence and reports with speed and accuracy. (Required)
- Ability to operate computer with experience in Word, excel and Windows. (Required)
- Skill in speaking clearly and distinctly using correct English grammar to obtain and convey information accurately and precisely by phone and in person. (Required)
- Ability to work collaboratively and cooperatively as a team member in support of organizational goals and objectives. (Required)
- Physical ability to operation equipment that involves standing, stooping, lifting, bending, walking, stretching pulling and pushing. (Required)
Special Conditions for Employment
- Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.
- Live Scan Background Check: A Live Scan background check must be completed prior to the start of employment.
- Driving Record: The position is subject to the California DMV "Pull Notice System" and continued employment is contingent upon proof of a satisfactory driving record.
Schedule
Variable
Union/Policy Covered
CX-Clerical & Allied Services
Complete Position Description
https://universityofcalifornia.marketpayjobs.com/ShowJob.aspx?EntityID=38&jobcode=TBD_3040
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Campus Requisition #:
6537
UC Payroll Title:
EVENTS SPEC 1
Department:
INTERCOLLEGIATE ATHLETICS
Appointment Type:
2 - Staff: Career
Budgeted Pay Scale:
$54,496.80 - $60,000.00
- Full Salary Range:
USD $26.10/Hr. - USD $49.38/Hr.
Onsite | Remote | Hybrid Type:
Fully Onsite
Department Location:
325 Westwood Plaza Athletics, J. D. Morgan Center
Full or Part Time:
Full Time
Salary : $26 - $49
