Volunteer Svcs Specialist

Part-time 48 hours per week, benefits eligible.

The Volunteer Services Specialist serves as primary contact for all Auxiliary functions. In this role, the individual coordinates volunteer staff recruitment and processing, oversees Junior Volunteer program, assists in fundraising initiatives, and performs various departmental administrative duties.

• Works as primary contact for all Auxiliary functions, under the direction of the Director of Community Programming and Partnerships.
• Collaborates and participates in the recruitment process with the Director. Collaborates with Hospital Human Resources, Infection Prevention to ensure all new reporting Auxiliary personnel undergo processing according to Flagler Hospital policy, to include ordering of uniforms for new volunteers. Ensure that both TB tests have been completed and filed. Maintain the volunteers’ Leave of Absence spreadsheet and make sure that if they are out for medical reasons a medical release is received before they return.
• Oversees operations of the Flagler Hospital Junior Volunteer summer program.
  Collaborates and serves as liaison to Flagler Health Care Foundation to bolster fundraising activities benefiting the Auxiliary and Hospital.
  Oversees all clerical activities for the Flagler Hospital Auxiliary. In the absence of the Director, assumes the responsibility of “second in command” and responds any and all issues that may arise.
• Maintains Voltrak (the volunteer database) on a daily basis, correcting those services which earn more than the allotted4-hour credit. Monitor and track all volunteer hours to include posting daily and monthly hours.
• Prints all labels, make the necessary copies and distributes the newsletter via both regular mail and electronically
• Assists the Historian in maintaining and computerizing the archives in order to preserve the historical importance of the Auxiliary and Flagler Hospital.
• Performs input and manages the payroll deduct spreadsheets for both the Gift Shop and the Auxiliary and sending to payroll on a bi-weekly basis so that the correct amount is deducted from the checks.
• Periodically provides Financial Report at the Board Meetings and at the Quarterly General Meeting. Provide Accounting with data monthly following acceptance at the Executive Board Meeting.
• All other duties as assigned department.

Education / Training

• High School Diploma/Equivalent

Preferences:

College Degree in related field or equivalent work.

Experience Requirements

• 0-1 years Auxiliary/Volunteer Services

Additional Information:

Excellent computer skills including proficiency in Microsoft Office.
Ability to work effectively independently.
Ability to work well with teams, groups, and in situations that require shared decision making or governance.
Strong organizational and project planning skills.
Comfortable interacting with diverse groups (age, income level, gender, ethnicity).
Strong leadership skills including the ability to influence others.
Ability to assemble and analyze data and reach reliable conclusions in an evidence/outcome-based manner.
Excellent writing and public speaking skills.
Ability to balance a variety of perspectives, demands, and needs in reaching decisions and developing plans of action.
Familiarity and skill with group decision-making and planning processes.
Experience with non-profit work, including an understanding of working with boards of directors, donors, and others who interact with a charitable organization.