What are the responsibilities and job description for the Medical Records Associate position at UGA Savannah River Ecology Laboratory?
Posting Details
Posting Details
Posting Number S13454P Working Title Medical Records Associate Department VetMed-VTH Admin Services About the University of Georgia
Since our founding in 1785, the University of Georgia has operated as Georgia’s oldest, most comprehensive, and most diversified institution of higher education (https://www.uga.edu/). The proof is in our more than 235 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University’s main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,100 faculty and more than 7,700 full-time staff. The University’s enrollment exceeds 41,000 students including over 31,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 19 schools and colleges, including our newly formed School of Medicine.
About The College/Unit/Department
The University of Georgia College of Veterinary Medicine, founded in 1946, is dedicated to training future veterinarians, providing services to animal owners and veterinarians, and conducting investigations to improve the health of animals as well as people. The college benefits pets and their owners, food-producing animals, and wildlife by offering the highest quality hospital and diagnostic laboratory services. Equipped with the most technologically advanced facilities located on a university campus, the college is dedicated to safeguarding public health by studying emerging infectious diseases that affect both animal and human health.
The College of Veterinary Medicine values all members of the university community, recognizing that differences in experience and culture can only lead to a more well-rounded, accepting academic environment as embodied in our Principles of Community (http://vet.uga.edu/principles-of-community/” target=“_blank”>http://vet.uga.edu/principles-of-community/>)
College/Unit/Department website https://vet.uga.edu/hospital-and-primary-care/ Posting Type External Retirement Plan TRS Employment Type Employee Benefits Eligibility Benefits Eligible Full/Part time Full Time Work Schedule Additional Schedule Information
General business hours of Monday-Friday, 8am-5pm.
Advertised Salary Commensurate with experience Posting Date 04/08/2025 Open until filled Yes Closing Date Proposed Starting Date 04/28/2025 Special Instructions to Applicants Location of Vacancy Athens Area EEO Policy Statement
The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb@uga.edu).
USG Core Values Statement
The University System of Georgia is comprised of our 26 institutions of higher education and learning, as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.
Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653.
Position Information
Classification Title Office/Clerical Assistant FLSA Non-Exempt FTE 1.0 Minimum Qualifications
Requires are least a high school diploma or equivalent. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications.
Preferred Qualifications
The Medical Records Associate will provide customer service to all clients of the Medical Records Department. Primary responsibilities include pulling patient schedules, answering phones/emails and scanning medical records for all patients of the Veterinary Teaching Hospital and attaching scans to electronic records. This position will also be cross trained to perform all aspects of the Medical Records reception office which entails: answering and routing phone calls, emails and faxes in a timely manner; attaching incoming documentation to patient records; pulling and organizing files for all service areas of the hospital; notifying service areas of patient arrival; processing records requests; and other duties as assigned. The candidate will have a high level of attention to detail, excellent organizational skills, and consistent time management skills. We strive to create a positive work environment of continuous improvement. This position needs a team player willing to communicate positively with other members of the hospital.
Knowledge, Skills, Abilities And/or Competencies
Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.
Background Investigation Policy
Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.
Duties/Responsibilities
Duties/Responsibilities
Assisting internal clientele in the Medical Records Reception office; placing, answering, and routing phone calls, emails and faxes in a timely manner; notifying service areas of patient arrival.
Percentage of time 45 Duties/Responsibilities
Processing records requests; attaching incoming documentation to patient records; pulling and organizing files for all service areas of the hospital in the absence of Medical Records Reception staff and during times with higher workload volume.
Percentage of time 35 Duties/Responsibilities
Scanning all active and archived charts for all patients of the Veterinary Teaching Hospital and attaching scans to electronic records. Filling in for other medical records position when needed.
Percentage of time 20
Contact Information
Recruitment Contact
Contact Details
For questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below.
Recruitment Contact Name Sonya Lane Recruitment Contact Email slane@uga.edu Recruitment Contact Phone
Posting Specific Questions
Required fields are indicated with an asterisk (*).
Applicant Documents
Required Documents
Posting Details
Posting Number S13454P Working Title Medical Records Associate Department VetMed-VTH Admin Services About the University of Georgia
Since our founding in 1785, the University of Georgia has operated as Georgia’s oldest, most comprehensive, and most diversified institution of higher education (https://www.uga.edu/). The proof is in our more than 235 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University’s main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,100 faculty and more than 7,700 full-time staff. The University’s enrollment exceeds 41,000 students including over 31,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 19 schools and colleges, including our newly formed School of Medicine.
About The College/Unit/Department
The University of Georgia College of Veterinary Medicine, founded in 1946, is dedicated to training future veterinarians, providing services to animal owners and veterinarians, and conducting investigations to improve the health of animals as well as people. The college benefits pets and their owners, food-producing animals, and wildlife by offering the highest quality hospital and diagnostic laboratory services. Equipped with the most technologically advanced facilities located on a university campus, the college is dedicated to safeguarding public health by studying emerging infectious diseases that affect both animal and human health.
The College of Veterinary Medicine values all members of the university community, recognizing that differences in experience and culture can only lead to a more well-rounded, accepting academic environment as embodied in our Principles of Community (http://vet.uga.edu/principles-of-community/” target=“_blank”>http://vet.uga.edu/principles-of-community/>)
College/Unit/Department website https://vet.uga.edu/hospital-and-primary-care/ Posting Type External Retirement Plan TRS Employment Type Employee Benefits Eligibility Benefits Eligible Full/Part time Full Time Work Schedule Additional Schedule Information
General business hours of Monday-Friday, 8am-5pm.
Advertised Salary Commensurate with experience Posting Date 04/08/2025 Open until filled Yes Closing Date Proposed Starting Date 04/28/2025 Special Instructions to Applicants Location of Vacancy Athens Area EEO Policy Statement
The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb@uga.edu).
USG Core Values Statement
The University System of Georgia is comprised of our 26 institutions of higher education and learning, as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.
Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653.
Position Information
Classification Title Office/Clerical Assistant FLSA Non-Exempt FTE 1.0 Minimum Qualifications
Requires are least a high school diploma or equivalent. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications.
Preferred Qualifications
- Intermediate to advanced technology skills using multiple software applications.
- Experience working in an animal care hospital administrative environment.
The Medical Records Associate will provide customer service to all clients of the Medical Records Department. Primary responsibilities include pulling patient schedules, answering phones/emails and scanning medical records for all patients of the Veterinary Teaching Hospital and attaching scans to electronic records. This position will also be cross trained to perform all aspects of the Medical Records reception office which entails: answering and routing phone calls, emails and faxes in a timely manner; attaching incoming documentation to patient records; pulling and organizing files for all service areas of the hospital; notifying service areas of patient arrival; processing records requests; and other duties as assigned. The candidate will have a high level of attention to detail, excellent organizational skills, and consistent time management skills. We strive to create a positive work environment of continuous improvement. This position needs a team player willing to communicate positively with other members of the hospital.
Knowledge, Skills, Abilities And/or Competencies
- High level of attention to detail and organizational skills.
- Exhibit polished customer service and communication skills.
- Due to the fast-paced nature of this work environment, exhibit extraordinary time management skills and follow a structured schedule.
- Take initiative to improve the workplace. -proficiency with computers and learning a new computer system easily.
- Lift and carry up to 25 lbs.
- Repetitive motions and actions.
- Long periods of standing or sitting.
Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.
Background Investigation Policy
Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.
Duties/Responsibilities
Duties/Responsibilities
Assisting internal clientele in the Medical Records Reception office; placing, answering, and routing phone calls, emails and faxes in a timely manner; notifying service areas of patient arrival.
Percentage of time 45 Duties/Responsibilities
Processing records requests; attaching incoming documentation to patient records; pulling and organizing files for all service areas of the hospital in the absence of Medical Records Reception staff and during times with higher workload volume.
Percentage of time 35 Duties/Responsibilities
Scanning all active and archived charts for all patients of the Veterinary Teaching Hospital and attaching scans to electronic records. Filling in for other medical records position when needed.
Percentage of time 20
Contact Information
Recruitment Contact
Contact Details
For questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below.
Recruitment Contact Name Sonya Lane Recruitment Contact Email slane@uga.edu Recruitment Contact Phone
Posting Specific Questions
Required fields are indicated with an asterisk (*).
Applicant Documents
Required Documents
- Resume/CV
- Cover Letter
- List of References with Contact Information
