What are the responsibilities and job description for the Administrative Assistant - Arctic Operations & Development position at UIC Government Services and the Bowhead Family of Companies?
Overview
COMPANY OVERVIEW
Ukpeaġvik Iñupiat Corporation (UIC) is the village corporation of Barrow, Alaska and one of Alaska’s top ten companies. We employ over 3500 people generating $350 million in revenues across the United States and the world. As a proud Alaska Native Corporation, our success brings tremendous growth and benefits to our 3,000 Iñupiaq shareholders. UIC’s diversified commercial and government services business lines include technical and professional services, engineering, manufacturing, maintenance, architecture, marine, regulatory consulting, construction, and operations supporting the community of Barrow.
JOB SUMMARY
We recruit only qualified people looking to join a company with strong leadership, competent and hard-working staff, and a superior work environment. Our pay and benefits are competitive, and we differentiate UIC as an employer by investing in our employees’ professional development. Provide administrative support for UIC Arctic Operations & Development department, more specifically to the UIC AO&D Vice President.
Responsibilities
ROLES & RESPONSIBILITIES
Greet persons entering the office, hear and help resolve needs, and directing them as needed.
Screen and prioritize phone calls, mail, and other incoming communications for the Vice President of AO&D, responding independently when appropriate.
Process payments
Prepare, or assist in the preparation of the AO&D budgets, including tracking expenses and processing invoices.
Make travel arrangements for the Vice President of AO&D, executives, and staff.
Attend meetings as requested by the Vice President of AO&D, provide a thorough review of meeting materials, and assist in the preparation of any necessary reports or follow-up actions.
Manage and maintain confidential records, including financial documents, legal agreements, and employee documents.
Provide administrative support to the executive team as needed
Take and transcribe dictation and prepare confidential correspondence, reports, and other complex documents.
Assist in the preparation of reports and presentations for the department.
Assists and organizes programs, events, or meetings, by arranging facilities and caterers, issuing information or invitations on behalf of the Vice President of AO&D direction or request.
Protects the confidentiality of the company’s and Vice President of AO&D’s matters in accordance with company policy, to include identification of sensitive and confidential information, appropriate use ofmedia for communications, secure storage of sensitive information, appropriate disclosure and nondisclosure of information, and training and enforcement of the same with staff.
Maintain electronic and hard copy filing system, ability to retrieve documents from filing system.
Ability to create excel, word or pdf documents to assist with tracking or record keeping.
Maintain confidentiality.
Qualifications
ROLES & RESPONSIBILITIES (continued)
Ability to communicate effectively both written and orally.
Ability to work independently.
Must be computer literate with experience in using Microsoft Excel, Word, and PowerPoint.
Able to type 40 wpm preferred.
Ability to maintain work order logs of work upcoming, in process and completed.
Other duties as assigned.
QUALIFICATIONS
High school graduate or equivalent.
Three years professional administrative experience.
Must have valid Alaska Driver’s License.
EXPERIENCE
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel objects, tools, or controls; and talk or hear. The employee is occasionally required to stand, walk, and reach with hands and arms. The employee must regularly lift and / or move up to 20 pounds.
LI-WW1
Applicants may be subject to a pre-employment drug & alcohol screening and / or random drug screen, and must follow UIC’s Non-DOT Drug & Alcohol Testing Program requirements. If the position requires, an applicant must pass a pre-employment criminal background history check. All post-secondary education listed on the applicant’s resume / application may be subject to verification.
Where driving may be required or where a rental car must be obtained for business travel purposes, applicants must have a valid driver license for this position and will be subject to verification. In addition, the applicant must pass an in-house, online, driving course to be authorized to drive for company purposes.
UIC is an equal opportunity employer. We evaluate qualified applicants without regard to race, age, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other protected characteristics EOE / AA / M / F / D / V. In furtherance, pursuant to The Alaska Native Claims Settlement Act 43 U.S.C. Sec. 1601 et seq., and federal contractual requirements, UIC and its subsidiaries may legally grant certain preference in employment opportunities to UIC Shareholders and their Descendants, based on the provisions contained within The Alaska Native Claims Settlement Act. Equal Opportunity Employer / Protected Veterans / Individuals with Disabilities. Please view Equal Employment Opportunity Posters provided by OFCCPhere (https : / / www.dol.gov / agencies / ofccp / posters) .
All candidates must apply online at www.uicalaska.com, and submit a completed application for all positions they wish to be considered. Once the employment application has been completed and submitted, any changes to the application after submission may not be reviewed. Please contact a UIC HR Recruiter if you have made a significant change to your application. In accordance with the Americans with Disabilities Act of 1990 (ADA), persons unable to complete an online application should contact UIC Human Resources for assistance (https : / / uicalaska.com / careers / recruitment / ).
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)
UIC Government Services (UICGS / Bowhead) provides innovative business solutions to federal and commercial customers in the areas of engineering, maintenance services, information technology, program support, logistics / base support, and procurement. Collectively, the fast-growing Bowhead Family of Companies offers a breadth of services which are performed with a focus on quality results. Headquartered in Springfield, VA, we are a fast-growing, multi-million-dollar company recognized as a top Alaska Native Corporation providing services across the Department of Defense and many federal agencies. Bowhead offers competitive benefits including medical, dental, vision, life insurance, accidental death and dismemberment, short / long-term disability, and 401(k) retirement plans as well as a paid time off programs for eligible full-time employees. Eligible part-time employees are able to participate in the 401(k) retirement plans and state or contract required paid time off programs.
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ID 2025-22201
Category Admin / Office Support
Location : Location US-AK-Barrow
Travel Requirement N / A
