What are the responsibilities and job description for the Library Operations Associate - UIC Law position at uic?
This role has shared responsibility for ordering from the library materials budget. They will work closely with vendors, making purchases using a purchasing card, purchase orders, invoices, and contracts. They will verify receipt and access to information licensed or purchased. This individual works closely with the Law Library's Senior Library Specialist, coordinating processing and preparation of materials to be added to the collection. This individual will oversee collection and maintenance of electronic and physical collection and usage data, including electronic database access and circulation / fulfillment data. This role oversees the Law Library's catalog, will perform original and copy cataloging, and oversee collection maintenance.
This role supervises the Law Library's Circulation team and Senior Library Specialist, including hiring, training, supervising, and mentoring this team. This individual will participate in collection development work with the public services library.
Duties & Responsibilities:
Ordering and Receiving
- Acts as the system administrator for the Law Library with the integrated library system, including assigning and managing roles, public interfaces, and integrations with other systems.
- Engages in original and copy cataloging and oversees maintenance and accuracy of the Law Library’s catalog records.
- Oversees materials acquisitions and licensing of information for the Law Library’s collection, delegating to the Senior Library Specialist and working with the Law Library director.
- Oversees creation and submission of orders to vendors by best means available. Creates Purchase Requisitions for the University Procurement office as needed for larger purchases.
- Reviews received items and resolves complicated receiving problems identified by the receiving staff.
Team Management
- Hires, trains, supervises, evaluates, and mentors [Circulation staff] and Senior Library Specialist.
- Recommend and communicate changes in unit and departmental policies and procedures to staff.
- Delegates acquisitions processes to team members and oversees and evaluates their assignments.
- Coordinate department procedures and work assignments with the Law Library director.
Materials Processing
- Processes materials received, including either updating physical materials or coordinating with others to ensure updates are processed.
- Performs copy cataloging for new materials as well as updating records during deselection.
Invoice Management
- Communicates with vendors and internal University financial staff to assure the most efficient order follow up and invoice payment.
- Performs follow-up searching for bibliographic information required to process cancels, reorders, claims, and correspondence from vendors.
- Resolves invoice/fund problems identified by receiving staff or library business office personnel
Departmental Systems - Acquisitions
- Functions as resource person for searching and ordering functions of library acquisitions technology and electronic resources and is responsible for assisting library staff in sourcing new titles.
- Maintains a working knowledge of automated systems and bibliographic databases, including Alma and OCLC.
- Maintains an awareness of the full complement of search tools available to the staff and a working knowledge of those tools which are fundamental to the processing of orders and reorders (OCLC, Library of Congress bibliographies and foreign equivalents, internet search tools).
- Perform other related duties and participate in special projects as assigned.
