Demo

Operations, Production and Reporting Assistant

UJA
New York, NY Full Time
POSTED ON 2/3/2025
AVAILABLE BEFORE 5/3/2025

The OPR Assistant provides essential administrative support for the Operations, Production and Reporting team. This is an entry level position that interfaces cross-departmentally with colleagues in fundraising, accounting, donor center and more.

Major Responsibilities :

  • Administratively support the OPR team by ordering supplies and scheduling meetings
  • Produce tribute cards and review donor acknowledgments relating to the tributes
  • Maintain and manage incoming / outgoing e-mails through various OPR mailboxes on Outlook
  • Schedule training for new hires in relation to the fundraising system database
  • Prepare and Submit Billing Invoices for vendor payments
  • Assist fundraising staff and other cross departmental staff with matters relating to donor accounts
  • Retrieve and prepare documentation needed for Internal and External Audits
  • Prepare documentation for Donor Directed gifts to the Accounting department
  • Prepare and scan documents for long-term electronic storage
  • Manage mail that is delivered to OPR. This includes mail returned from post office.
  • Provide back-up support for other OPR tasks as needed during high volume and vacation schedules
  • Perform special projects when necessary

Qualifications and Competencies :

  • Proficiency in Microsoft Office Suite, including advanced Outlook and Excel experience
  • Excellent interpersonal and communication skills
  • Flexibility, with ability to work as part of a team
  • Proactive work ethic and common sense
  • Detail-oriented with the ability to multitask in a deadline-driven environment
  • Effective time-management skills and ability to prioritize work
  • Openness to constructive feedback and commitment to self-improvement
  • Bachelor's Degree Required
  • Salary : 50,000 annually.

    Salary : $50,000

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