What are the responsibilities and job description for the Planning Coordinator, Community Organizing and External Relations position at UJA?
Department Summary :
The Community Organizing and External Relations (COER) Division is instrumental in amplifying UJA’s impact by fostering strategic relationships with key stakeholders, including elected officials, government entities, community organizations, and foundations. COER’s areas of work are : 1) Engage and mobilize the Jewish Community 2) Build strategic relationships : political, civic, faith and foundation leaders 3) Advance advocacy and policy priorities 4) Combat antisemitism. Through innovative partnerships and targeted initiatives, COER positions UJA as a thought leader and pivotal player in addressing contemporary communal challenges.
Position Summary :
The Planning Coordinator will be responsible for supporting the Director, Foundation Partnerships and the Managing Director, Strategy for Combating Antisemitism on strategic initiatives and special projects. This includes planning COER programs, such as convenings and committee meetings, assisting with grants, budgets and data management, and liaising across multiple departments within UJA and externally. This role will require excellent communication skills, requiring correspondence with senior professionals within UJA and external professionals, including major donors and foundations and UJA grantees. The activities of these teams are fast-paced, dynamic, and relationship-driven - the Planning Coordinator will need to be proactive, able to adapt quickly to shifting priorities, and highly organized.
Major Responsibilities :
Support the Foundation Partnerships Team :
- Schedule and provide administrative and logistical support for external meetings, group meetings, programs, and convenings.
- Oversee the invitation process for convenings and meetings, including coordinating with Marketing, compiling invitation lists, scheduling reminders and thank you emails, and collecting RSVPs.
- Maintain all aspects of the department's relationship management systems which includes contact lists, grant tracking, and gift tracking.
- Coordinate with colleagues in other departments to source relevant information for grant proposals and other external facing materials.
Support the Combating Antisemitism Team :
Support for the Community Organizing and External Relations (COER) Team :
Competencies / Experience :
Salary Information :
The salary range for this role is $52,000 - $55,000, based on experience and qualifications.
Salary : $52,000 - $55,000
