Front Desk Administrative Assistant

The Opportunity

The Front Desk Administrative Assistant will provide a high level of customer service, and perform a wide range of office and facilities support activities which will help ensure the efficient operation of the organization. This position will be in the office Monday through Friday.

What You’ll Do

• Complete all opening and closing duties including lights on/off, dishwasher load/unload, lobby and conference room maintenance – supply stocking and straightening, etc.
• Direct visitors, clients, interviewees, and vendors as needed
• Maintain phone coverage, including retrieval of voice messages using Microsoft Teams
• Perform general clerical duties including photocopying, digital faxing, PE stamp ordering, binding and mailer projects, scanning, nameplate ordering, and creating emails and reports as needed, etc.
• Assist the Facilities team with on-site vendor coordination and security badges
• Vendor invoice coding and approval
• Retrieve, open, sort, and distribute incoming correspondence (USPS)
• Maintain postal meter– updates, load postage, and replace ink as needed
• Prepare, ship, and maintain supplies for UPS, USPS, and FedEx. Researching and coordinating other courier services as requested. International shipping experience is an asset but not required.
• Retrieve, assign, and complete requests for information and administrative support submitted through the admin and facilities help desk ticket system and in-person
• Monitor and maintain office and facilities supply inventories w/consideration for budget and cost-effective solutions, including special order requests
• Manage the check-out of IT equipment and other items as needed
• Assist in the preparation of meetings, on-site team events, and townhalls; including catering orders, room setup, and event coordination
• Create digital signage for individual offices as directed by the communication department
• Create “life event” acknowledgments – cards, flowers, gifts, memorials, etc.
• Provide excellent customer service to both internal and external clients
• Complete errands and all other duties as assigned
• Follow all company policies and procedures

What We Expect from You

• A High School degree or equivalent (GED) required
• Minimum of 1 year of relevant experience or training
• Proven proficiency in Microsoft Software Applications (Teams, Word, Excel, PowerPoint, Outlook), experience with Adobe Suite applications and other relevant technologies
• Answer and transfer calls using the Microsoft Teams Phone System
• Knowledge of standard office equipment
• Must possess well-rounded knowledge of commonly used concepts, practices, and procedures
• Ability to take direction well, use active listening skills, ask questions, and take notes if necessary
• Must demonstrate excellent verbal/written communication, time management, interpersonal and organizational skills, and meticulous attention to detail, accuracy, and follow-through
• Ability to work both independently and collaboratively with individuals at all levels in the organization in a team environment
• Ability to maintain confidentiality
• Ability to work in the office Monday through Friday, 8 AM to 5 PM
• Must have authorization to work permanently in the U.S.

As you consider applying for a position at Ulteig, we encourage you to think outside the box – because we do! You might not meet 100% of the skills listed in a description, but we are committed to hiring people with exceptional talent, ability and potential, and then creating an environment where they can become the best versions of themselves. We don’t want to miss out on the possibility of speaking with the next outstanding Ulteig team member, so please apply if you think this role is a great match for your unique skills and strengths. And, yes, relevant military experience is absolutely considered for transitioning service members.

What You Can Expect from Ulteig

Ulteig is a purpose-driven organization that has built a culture focused on people – both our clients and our employees –for over 80 years. Working at Ulteig is more than a job, opening opportunities to make an impact by creating and solving for a sustainable future. We recognize our success relies heavily on the dedication and focus of our workforce; this is why we make investing in our employees a top priority. We prioritize flexibility and staying connected to meet your needs and help you achieve your goals. We value your unique perspective, respect your individuality, and celebrate your contributions. At Ulteig, we take our own success and the success of our clients personally.

We offer our team members:

• Flexible Workplace
• Employee Ownership
• Competitive Pay
• Comprehensive Benefits Package
• Collaborative Environment
• Innovative Culture

Our vision is to be the most trusted partners transforming our world’s critical infrastructure. Ulteig connects people and resources to develop compelling, integrated solutions across multiple Lifeline Sectors®, including Power, Renewables, Transportation and Water. Ulteig is a trusted partner in engineering North America’s essential infrastructure and leverages its expertise with a wide range of public and private clients. 

At Ulteig, we care deeply about our team, listening to their needs and ensuring they have the tools necessary to be productive whether they choose to work remotely, hybrid or in office. Regardless of where you work, you are empowered to build a workday that best suits your strengths. We strive to ensure a balance and separation between home and work life. We support a flexible working schedule so employees are able to focus on what's important to them.

If you would like to be a part of a company that empowers their employees, apply today! 

Ulteig is a Drug-Free Workplace

 ACHIEVE | GROW | COLLABORATE

Additional Opportunity Details:
Target Base Compensation Range for this role is $19.23 - $26.01 per hour
* Factors that may be used to determine your actual salary include your job-specific skills, education, training, job location, number of years of experience related to this role and comparison to other employees already in this role

This position will be posted for a minimum of 3 days and will continue to be posted for an average of 60 days until a qualified applicant is selected or the position has been canceled.

Notice to Recruiters and Staffing Agencies:  to protect the interests of all parties, Ulteig Engineers, Inc., will not accept unsolicited resumes from any source other than directly from a candidate or an approved vendor that has a written and signed agreement in place with Ulteig. Please do not contact or forward resumes to our company employees or locations. Any unsolicited resumes will be considered Ulteig property. Ulteig is not responsible for any charges or fees related to unsolicited resumes.

Salary : $19 - $26